DFG Adaptation Works

{
  "buyer": {
    "id": "GB-PPON-PBBD-9961-PPPD",
    "name": "Breckland District Council"
  },
  "date": "2026-03-04T08:26:34Z",
  "id": "019263-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-054f33",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Dereham",
        "postalCode": "NR19 1EE",
        "region": "UKH17",
        "streetAddress": "Elizabeth House, Walpole Loke"
      },
      "contactPoint": {
        "email": "procurement@breckland.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PBBD-9961-PPPD",
      "identifier": {
        "id": "PBBD-9961-PPPD",
        "scheme": "GB-PPON"
      },
      "name": "Breckland District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "Following Suppliers requests, the Authority has extended the submission deadline. This date, along with the clarification date and the contract start date, end date and extension dates have been updated to reflect the new timeline.",
        "id": "019263-2026"
      }
    ],
    "description": "The district of Breckland spans 500 square miles of beautiful countryside within Norfolk. The district is centred around the five market towns of Dereham, Attleborough, Swaffham, Thetford, and Watton. Half of the current residents live in one of the market towns with the remainder living in rural village homes. This means that the district has a low population density. The area\u0027s rural nature is characterised by its 112 parishes and numerous villages.\nWe are re-procuring our Framework for home adaptations delivered through Disabled Facilities Grants (DFG) and seeking suitable and qualified contractors who can deliver adaptations efficiently and promptly. DFGs are available to those with disabilities to provide funding for home adaptations. Typical adaptations include replacing a bath with a level access shower, bathroom reconfigurations, door widening, ramps and access into and out of the house. The primary goal of this grant is to facilitate changes that allow recipients to continue living independently in their own home.",
    "documents": [
      {
        "datePublished": "2026-03-04T08:26:34Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "019263-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/019263-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-20T17:00:00Z"
    },
    "id": "003-PA-25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Building installation work",
            "id": "45300000",
            "scheme": "CPV"
          },
          {
            "description": "Building completion work",
            "id": "45400000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH17"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Award will be based 100% on quality.\nThere entry requirements - Pass / Fail questions based around the following areas:\n1.  Specification Requirements (Appendix A)\n2. Appendix B - Schedule of Prices agreed\n3. Response Times\n4. Accredited Waste Removal\n5. Enhanced DBS Vetting\n6. Health and Safety Competency Assessment (Appendix L)\nAssessment will  based on 100% Quality. Please see the scoring methodology below.\n7. Capacity to fulfil the contract - resources\t20%\n8. Experience of sub-contractor management\t20%\n9. Scenario questions to show methodology of work - e.g. replace a bath with a level access shower on the first floor\t15%\n10. Scenario questions to show methodology of work - e.g. bathroom installation being required within 2 weeks of first contact\t15%\n11. Accreditations / Certification\t10%\n12. Communication strategy with the Council and Clients\t10%\n13. Risks Assessments and mitigations of these risks\t5%\nSocial Value\n14. Positive Outcomes in line with Breckland\u0027s Inspiring Communities corporate Priority\t5%"
        },
        "contractPeriod": {
          "endDate": "2027-07-12T23:59:59+01:00",
          "maxExtentDate": "2029-07-12T23:59:59+01:00",
          "startDate": "2026-07-13T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is a potential to extend for a further two years on a one (1) plus one (1) year basis."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 2411391.6,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/brecklandcouncil/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The framework will be used to deliver low-value, repeat works across the Breckland district area.\nDuring business hours (8.00am to 6.00pm) any issues reported to Breckland Council by the client will be investigated by the Technical Officer and then reported to the Supplier. The Supplier must discuss with the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required.\nAny issues reported directly to the Supplier, must be reported to Breckland Council within a maximum of 2 hours, so they can record this on the system.\nOutside business hours:\nFor any issues reported to the Supplier outside of business hours by the client, upon commencement of business hours (08:00) the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required.\nFor any issues reported to Breckland Council outside of business hours, Breckland Council will contact the Supplier at the earliest convenient point on the next working day (Mon-Fri) and the Supplier must contact the Technical Officer at their earliest convenience but within a maximum of 2 hours to discuss the issue and arrange to attend if required.\nSuppliers are required to agree to operate under Appendix B - Schedule of Prices issued by the Council.  This will be updated and re-issued at six-monthly intervals during the term of the Framework. The prices set out in the Schedule of Prices will apply to all call-off contracts awarded during the relevant six-month period and exclusive of VAT.\nAdmission onto the Framework will be based solely on the qualitative assessment of bids submitted in response to this Invitation to Tender. No initial pricing submission is required as part of this ITT. Suppliers will be evaluated on their capability, quality, and capacity to deliver the required services in accordance with the Framework requirements.\nSuppliers will be ranked based on their combined quality scores as determined during the tender evaluation process (see Section 6). The ranking reflects the Council\u0027s assessment of the most advantageous tender in terms of quality. Supplier ranking will directly influence the order in which call-off work is allocated under the rotational mechanism. If a supplier withdraws or is removed, the next supplier in the ranking order moves up one position.\nIf, at any time during the framework period, a supplier\u0027s agreement to deliver services under the framework is terminated, the ranking of suppliers will be adjusted accordingly. Specifically, the next supplier in the original ranking order (based on the most advantageous tender evaluation) will move up by one rank.\nThis ensures that the rotational allocation of work continues fairly among the remaining suppliers, reflecting the relative evaluation scores from the tender process.\nSuccessful suppliers admitted to the framework will be awarded call-off contracts (Appendix D)  on a rotational basis (or other transparent mechanism determined by the Council) to ensure a fair and equitable allocation of work among all framework suppliers. The Council reserves the right to vary the rotation mechanism, acting reasonably, to reflect factors such as:\n\u2022\tSupplier performance and quality of delivery,\n\u2022\tCapacity to undertake work at a given time, or\n\u2022\tSpecific requirements of individual projects\nFor works not included within Appendix B - Schedule of Prices (e.g., small extensions or bespoke work relating to DFG) or higher-value works, the Council will run a mini-competition. All framework suppliers will be invited to submit a quotation based on the specification provided. Site visits will be permitted by prior arrangement with Council Technical Officers. The contract will be awarded to the supplier submitting the most advantageous quotation. A further site visit may be arranged prior to commencement, after which mobilisation can proceed according to the agreed timetable.\nSuppliers should be aware that there is no guaranteed minimum or regular number of jobs during the framework term. Work volumes will fluctuate due to client referrals, enquiries, Technical Officer assessments, and grant approval timings. Approximately half of the annual cases are expected to relate to level-access showers or external access ramps, but this may vary. Suppliers should plan accordingly and ensure capacity to respond to peaks and troughs in demand.\nThe framework will be operated under a Framework Agreement and Schedule of Amendments to JCT Measured Term Contract 2024 - Appendix C in the ITT and Associate documents with a Call-Off order (Appendix D)  for individual jobs.",
        "maximumParticipants": 6,
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-27T12:00:00Z"
    },
    "title": "DFG Adaptation Works",
    "value": {
      "amountGross": 2411391.6,
      "currency": "GBP"
    }
  }
}