Contract for the provision of Short Breaks for Disabled Children

{
  "buyer": {
    "id": "GB-PPON-PTWR-7124-XZXQ",
    "name": "Cheshire East Council"
  },
  "date": "2025-04-30T14:52:22+01:00",
  "id": "018067-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050a5f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crewe",
        "postalCode": "CW12JZ",
        "region": "UKD62",
        "streetAddress": "Delamere House, Delamere Street"
      },
      "contactPoint": {
        "email": "procurementeast@cheshireeast.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTWR-7124-XZXQ",
      "identifier": {
        "id": "PTWR-7124-XZXQ",
        "scheme": "GB-PPON"
      },
      "name": "Cheshire East Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "some market engagement in the form of a survey took place  between the 11th June 2024 and 5 July 2024, prior to the go live of the Procurement Regulations 2024."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-21T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to Appendix B Conditions of Contract \u0026 Appendix B.1 TUPE Schedule. The TUPE Liability information is attached at Appendix D."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "About Short Breaks in Cheshire East \nCheshire East Council is looking to provide a range of short breaks for disabled children (aged 0 to 18) and their families, resident in Cheshire East, in various settings and of various lengths ranging from a couple of hours to a half/full day session, provided after school at weekends and in school holidays. The services will be available at a time to suit the targeted individuals in order to provide flexible access. This will depend on the nature of the service being offered and will often include delivery out of standard working hours. \nIt is the intention of Cheshire East Council to commission \u0027free to access\u0027 short break sessions/activities using a Lead Provider model. Therefore, any bids submitted will cover the costs in full within the pricing schedule, without the need for subsidies from children and families accessing the session/activity. All services will be operational from 5th January 2026.\nThe Lead provider may arrange and deliver the sessions directly or subcontract to other local providers that may deliver specific activities, ensuring comprehensive coverage across the Cheshire East Footprint. Collaboration with other local providers, the voluntary and community sector and Family Hubs will be central to the delivery of this service.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-30T14:52:22+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "018067-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/018067-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-30T10:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "C2864 - DN773039",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Daycare services for disabled children and young people",
            "id": "85312120",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD62"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Written responses",
              "name": "Qualitative Questions",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Pricing schedule",
              "name": "Financial Evaluation",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Provider presentation",
              "name": "Presentation",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-04T23:59:59Z",
          "maxExtentDate": "2030-01-04T23:59:59Z",
          "startDate": "2026-01-05T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Initial Period: 05/01/2026 - 04/01/2029 (36 months)\nwith 1 x 12 months optional extension to be extended at the sole discretion of the Council.\nThe last possible end date if the extension is exercised is 04/01/2030."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to Procurement Documents (PSQ Response Document) by expressing an interest in Project ID DN773039 at https://www.the-chest.org.uk/",
              "type": "economic"
            },
            {
              "description": "Please refer to Procurement Documents (PSQ Response Document) by expressing an interest in Project ID DN773039 at https://www.the-chest.org.uk/",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 880000,
          "amountGross": 1056000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procurement process adopted by the Council is based upon the Competitive Flexible procedure.\nIn brief, the process will be as follows: -\nAll suppliers that express an interest in the opportunity will be provided with access to the tender documents including Procurement Specific Questionnaire (PSQ) Response Document that contains pass/fail conditions of participation and a Competitive Flexible Procedure (CFP) Response Document that contains the award stage Pricing Schedule, Qualitative Questions and Provider Presentation Requirements.\nBoth the PSQ Response Document and the CFP Response Document require completion in full and submission at the same time, prior to the tender deadline.\nAll tenderers that pass the conditions of participation (PSQ) will progress to the award stage and their CFP Response document will be assessed.\nAll tenderers that pass the conditions of participation (PSQ) will be invited to deliver a qualitative presentation and have this assessed as part of the award stage.\nTenderers that fail the conditions of participation, contained within the PSQ response document, will not progress to award stage and their CFP response document will not be assessed."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-05-01T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://www.the-chest.org.uk/\nUnrestricted access to this opportunity is available via the Chest North West Portal, register for free at https://www.the-chest.org.uk/ and express an interest in project ID DN773039",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-06-09T14:00:00+01:00"
    },
    "title": "Contract for the provision of Short Breaks for Disabled Children",
    "value": {
      "amount": 880000,
      "amountGross": 1056000,
      "currency": "GBP"
    }
  }
}