SystmOne Community Electronic Patient Record

{
  "awards": [
    {
      "id": "017421-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-106505",
          "name": "THE PHOENIX PARTNERSHIP (LEEDS) LTD"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-3146",
    "name": "East London NHS Foundation Trust"
  },
  "contracts": [
    {
      "awardID": "017421-2025-1",
      "dateSigned": "2025-04-28T00:00:00+01:00",
      "id": "017421-2025-1",
      "status": "active",
      "value": {
        "amount": 246759.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-04-28T16:44:07+01:00",
  "id": "017421-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0508ab",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E1 8DE",
        "region": "UKI42",
        "streetAddress": "9 Alie Street"
      },
      "contactPoint": {
        "email": "harpreet.bhachu2@nhs.net",
        "name": "harpreet bhachu"
      },
      "details": {
        "buyerProfile": "https://www.elft.nhs.uk/",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Integrated Care System Strategy",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.elft.nhs.uk/"
      },
      "id": "GB-FTS-3146",
      "identifier": {
        "legalName": "East London NHS Foundation Trust"
      },
      "name": "East London NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Leeds",
        "postalCode": "LS18 5PX",
        "region": "UK",
        "streetAddress": "129 Low lane"
      },
      "details": {
        "scale": "large",
        "url": "http://www.tpp-uk.com"
      },
      "id": "GB-FTS-106505",
      "identifier": {
        "id": "04077829",
        "legalName": "THE PHOENIX PARTNERSHIP (LEEDS) LTD"
      },
      "name": "THE PHOENIX PARTNERSHIP (LEEDS) LTD",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Leeds",
        "postalCode": "LS1 4AP",
        "streetAddress": "7\u00268 Wellington Place"
      },
      "details": {
        "url": "https://www.england.nhs.uk//"
      },
      "id": "GB-FTS-118033",
      "identifier": {
        "legalName": "NHS England"
      },
      "name": "NHS England",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Health services",
      "id": "85100000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Our community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy\u003cbr/\u003eBuilding on the Trust\u2019s approved Digital Strategy, which is aligned to the organisation\u2019s strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust\u2019s development of an overall Digital Strategy which set out the role of digital in supporting the Trust\u2019s clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.",
    "id": "ocds-h6vhtk-0508ab",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health services",
            "id": "85100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKI42"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        },
        "description": "Integrated Care System Strategy\u003cbr/\u003e\u003cbr/\u003eOur community services are aligned to the local GP clinical systems (EMIS in NEL, S1 in BLMK). Our mental health services use RiO which is aligned with NELFT in NEL ICS and several other MH Trusts across London. This is in alignment with our Trust digital strategy as well as the wider ICS Digital strategy. We are already working with our neighbouring trusts on setting requirements for a join procurement in 2025/26 to deliver on the ICS systems convergence strategy.\u003cbr/\u003e\u003cbr/\u003eAims and Objectives\u003cbr/\u003e\u003cbr/\u003eBuilding on the Trust\u2019s approved Digital Strategy, which is aligned to the organisation\u2019s strategic objectives, there is a programme underway to develop Technology Strategies. These follow on from the Trust\u2019s development of an overall Digital Strategy which set out the role of digital in supporting the Trust\u2019s clinical services and the broad direction of travel for building the infrastructure, systems, and services needed in the future. We will be focussing our efforts on optimising our existing EPR systems. This programme will be in collaboration with our neighbouring trusts to ensure we are building on collective learning, so we all move towards a best of breed end state.\u003cbr/\u003e\u003cbr/\u003eCurrent service provider\u003cbr/\u003e\u003cbr/\u003eThe Trust intends to issue a VEAT Notice to inform potential suppliers of our decision to extend the contract with the Access Group. Extending the contract represents a financially prudent decision for the Trust, as it allows the Trust to continue benefiting from a system that is integral to the clinical operations while preparing for a transition in 2025/6.\u003cbr/\u003e\u003cbr/\u003eReason for Voluntary ex ante transparency notice\u003cbr/\u003e\u003cbr/\u003eThe publication of the VEAT notice allows a 10-day opportunity for the offer made by ACCESS GROUP in the provision of RIO software/system for the 30 months extension are 1. Providers to challenged and 2. ELFT to follow a two-year engagement with neighbouring trusts on setting requirements for a join procurement in 2026/26 to deliver on the ICS systems convergence strategy. Additional information: A further extension Period of 24 months will be applied to the Contract dated 01/04/2018. This is in addition to the existing 24-month extension period. \u003cbr/\u003eClause 1.2 of the Order form, reference SBS/15/CR/WAS/8387/27 and dated 01 April 2018, will be changed to include an additional 24-month Extension Period. Therefore, rather than a 24 months extension period, a 48-month extension applies, extending the contract to 31 March 2027.\u003cbr/\u003eNo change to pricing but for the avoidance of doubt indexation will apply from 1 April 2023, in accordance with the contract and financial model \u2013 B17.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "Risk and Mitigation\u003cbr/\u003e\u003cbr/\u003e1.\tWho uses this service? - Electronic Patient Record (EPR) system is used throughout secondary health care services, operating within mental health, child health and community care settings, to manage administrative and clinical processes\u003cbr/\u003e2.\tWhat is the risk of losing this service through ineffective procurement process? \u2013 High (Red)\u003cbr/\u003e3.\tIf we lost the service what would the impact be? \u2013 High (Red).\u003cbr/\u003e4.\tDo we have an alternative provider we could use? \u2013 Assurance provided by Access group that they can continue to provide this service through Direct award. Using NHS SBS ref: SBS / 19 / AB / WAB / 9411 Digital Workplace Solutions Framework. Trust can call off for up to 7 years under this framework agreement and can either Direct award or run a further mini competition.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "SystmOne Community Electronic Patient Record"
  }
}