NEPO411 - Furniture

{
  "buyer": {
    "id": "GB-COH-05014821",
    "name": "The Association of North East Councils Limited"
  },
  "date": "2026-02-26T13:51:32Z",
  "id": "017357-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-059a69",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYVX-2132-JNMM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gateshead",
        "postalCode": "NE8 3DF",
        "region": "UKC22",
        "streetAddress": "Northern Design Centre, Abbots Hill, Baltic Business Quarter"
      },
      "contactPoint": {
        "email": "cdpnepoteam@nepo.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nepo.org"
      },
      "id": "GB-COH-05014821",
      "identifier": {
        "id": "05014821",
        "scheme": "GB-COH"
      },
      "name": "The Association of North East Councils Limited",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-07-30T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Association of North East Councils Limited trading as the North East Procurement Organisation (NEPO) seeks to establish a Framework for the supply of furniture. \nThe Framework is intended to commence on 1 September 2026 and will have a term of 4 years.\nThe Framework will be available to all Members and Associate Members of NEPO. A full list of NEPO Members is available here\u202fhttps://www.nepo.org/about\u202fand a full list of Associate Members is available here\u202fhttp://nepo.org/associate-membership/list.\nNEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, candidates should register on the Open eTender system at:\nhttps://open-uk.org/\nTenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.\nGuidance for how to create an account, search for opportunities and respond is included within the Supplier\u0027s hub.\nIf you require further support please email open.support@nepo.org",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-26T13:51:32Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "017357-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/017357-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-19T12:00:00Z"
    },
    "id": "NEPO411",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          },
          {
            "country": "GG",
            "countryName": "Guernsey",
            "region": "GG"
          },
          {
            "country": "IM",
            "countryName": "Isle of Man",
            "region": "IM"
          },
          {
            "country": "JE",
            "countryName": "Jersey",
            "region": "JE"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "The Framework will be awarded to a maximum number of suppliers on to each lot:\nLot 1  - Office Furniture \u0026 Home Working - 20 suppliers\nLot 2 - Educational \u0026 Library Furniture - 15 suppliers\nLot 3 - Residential Furniture (Social Care Settings) - 15 suppliers \nLot 4 - Tough Furniture - 10 suppliers\nLot 5 - Ergonomic Furniture \u0026 Associated Services - 20 suppliers"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Includes 10% for Social Value",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Supply, delivery and installation of general office furniture and associated services including but not limited to office seating, desking, tables, desk screens, monitor arms and storage solutions. Successful Suppliers will provide a comprehensive range of furniture for a variety of office settings, including reception, conference, dining and bespoke solutions along with any home working requirements of Contracting Authorities.\nIn addition to the requirements under this lot, suppliers will be asked to indicate as part of their tender submission whether they have the capability to supply recycled or refurbished furniture and associated circular services.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "In addition to the requirements under each individual lot, suppliers will be asked to indicate whether they have the capability to supply recycled or refurbished furniture and associated circular services.\nContracting Authorities may refer to this information when designing call off requirements; however, any assessment of recycled or refurbished options at call off will rely on separately published award criteria in the relevant call off documentation, in line with PA23."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Office Furniture \u0026 Home Working",
        "value": {
          "amountGross": 160000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Includes 10% for Social Value",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Supply, delivery and installation of educational and library furniture to meet the requirements of nursery, early years, primary, secondary, higher educational and further education establishments and associated services. Successful Suppliers will provide a comprehensive range of furniture for a variety of educational settings, including dining, library and bespoke solutions.\nIn addition to the requirements under this lot, suppliers will be asked to indicate as part of their tender submission whether they have the capability to supply recycled or refurbished furniture and associated circular services.",
        "hasOptions": true,
        "id": "2",
        "options": {
          "description": "In addition to the requirements under each individual lot, suppliers will be asked to indicate whether they have the capability to supply recycled or refurbished furniture and associated circular services.\nContracting Authorities may refer to this information when designing call off requirements; however, any assessment of recycled or refurbished options at call off will rely on separately published award criteria in the relevant call off documentation, in line with PA23."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Educational \u0026 Library Furniture",
        "value": {
          "amountGross": 160000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Includes 10% for Social Value",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Supply, delivery and installation of residential furniture and associated solutions to meet a variety of social care requirements, including care homes, social housing providers and council tenancies including immediate provision of furniture for temporary accommodation. Successful Suppliers will provide a comprehensive range of living solutions including white goods and kitchen appliances, along with other household items, such as cooking utensils, cutlery and crockery, if required by the Contracting Authority.\nIn addition to the requirements under this lot, suppliers will be asked to indicate as part of their tender submission whether they have the capability to supply recycled or refurbished furniture and associated circular services.",
        "hasOptions": true,
        "id": "3",
        "options": {
          "description": "In addition to the requirements under each individual lot, suppliers will be asked to indicate whether they have the capability to supply recycled or refurbished furniture and associated circular services.\nContracting Authorities may refer to this information when designing call off requirements; however, any assessment of recycled or refurbished options at call off will rely on separately published award criteria in the relevant call off documentation, in line with PA23."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Residential Furniture (Social care)",
        "value": {
          "amountGross": 160000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Includes 10% for Social Value",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Supply, delivery, and installation of robust, durable furniture designed for challenging environments such as mental health units, probation hostels, SEN schools, and other public sector facilities where safety, resilience, and longevity are critical.\nIn addition to the requirements under this lot, suppliers will be asked to indicate as part of their tender submission whether they have the capability to supply recycled or refurbished furniture and associated circular services.",
        "hasOptions": true,
        "id": "4",
        "options": {
          "description": "In addition to the requirements under each individual lot, suppliers will be asked to indicate whether they have the capability to supply recycled or refurbished furniture and associated circular services.\nContracting Authorities may refer to this information when designing call off requirements; however, any assessment of recycled or refurbished options at call off will rely on separately published award criteria in the relevant call off documentation, in line with PA23."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Tough Furniture",
        "value": {
          "amountGross": 160000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Includes 10% for Social Value",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Provision of ergonomic furniture and associated services to support health, comfort, and productivity. The scope includes the supply, delivery, and installation of ergonomic chairs, desks, and accessories that comply with relevant UK and international standards. \nIn addition to the requirements under this lot, suppliers will be asked to indicate as part of their tender submission whether they have the capability to supply recycled or refurbished furniture and associated circular services.",
        "hasOptions": true,
        "id": "5",
        "options": {
          "description": "In addition to the requirements under each individual lot, suppliers will be asked to indicate whether they have the capability to supply recycled or refurbished furniture and associated circular services.\nContracting Authorities may refer to this information when designing call off requirements; however, any assessment of recycled or refurbished options at call off will rely on separately published award criteria in the relevant call off documentation, in line with PA23."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Ergonomic Furniture \u0026 Associated Services",
        "value": {
          "amountGross": 160000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "NEPO operates a contract rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework. The maximum rebate taken by NEPO against the value of awarded contracts will not exceed 1%.",
        "id": "ocds-h6vhtk-059a69",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.01
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "All tenders must be submitted electronically via OPEN the online tendering platform. Please access here: https://www.open-uk.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "NEPO is a Centralised Procurement Authority as defined in the Procurement Act 2023 (PA23). NEPO therefore may provide central purchasing activity on behalf of Contracting Authorities.\nThe agreement will be available for use by NEPO Member Authorities found here https://www.nepo.org/about \u0026 all current \u0026 future Associate Members. Current Associate Members are listed here, NEPO website: https://www.nepo.org/associate-membership.\nNEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Procurement Act 2023) including but not limited to Government Departments \u0026 their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities.\nA permissible users list available at: http://www.nepo.org/associate-membership/permissible-users",
        "description": "The successful Tenderers will enter into a Framework Agreement (NEPO411 - Furniture) with NEPO. This Framework will be made accessible to the Member Authorities and the Associate Members of NEPO via Call-Off contracts. NEPO will establish overarching terms and conditions that define the core principles of the Framework.\nPricing will be determined through the tender process and evaluated against predefined award criteria and associated weightings. All tenderers will be assessed accordingly.\nPricing submitted as part of this Framework will apply to requirements Nationally.\nPricing will be fixed from the point of the Framework commencement for a minimum period of 7 months until 31st March 2027.  Thereafter an annual price increase will be considered where the supplier can demonstrate in a transparent manner that such increases are justified.\nFramework commencement will be considered from the issue of the Award Letter to successful tenderers following the Standstill period.\nThe Framework will be awarded on a non-ranked basis and Contracting Authorities may establish Call-Off Contracts through an award with or without further competition.\nAward without Competition:\nUnder s45(4) of the Procurement Act 2023, Contracting Authorities may award directly to a Supplier without further competition under this Solution. In order to direct award, there must be two elements: (i) the core terms are set out and (ii) there is an \"objective mechanism\" for supplier selection. The objective mechanism for supplier selection without competition under this Solution is as follows. \nThe objective mechanism is where an objective and transparent business or commercial reason exists, such as (but not limited to):\n\u2022            Where the CA is procuring additional or repeat services and the supplier is an existing supplier - and to use an alternative supplier would result in disproportionate technical difficulties in operation or maintenance for the CA \n\u2022            Where an expression of interest has identified that no other suppliers on the solution are willing/able to deliver the call off\n\u2022            Where there are objectively justifiable contextual reasons to make a direct award to a specific supplier, such as geographical requirements and/or Contracting Authority specific product/service requirements for their bespoke requirements.\n\u2022            Where any of the above list applies to multiple suppliers, that from those suppliers, the supplier with the lowest price for the requirements being procured shall be awarded. \nResponsibility for complying with, and the reason for, this call-off procedure lies with the Contracting Authority who will need to satisfy its internal procedures that this process can be utilised and ensure it maintains an audit rail of decision making. \nWhen an award without competition is made, the price will be based on the solution contracted tendered rates. The supplier rates can be improved (I.e. reduced) but must not exceed the capped tendered rates. \nFurther Competition / Mini Competition:\nContracting Authorities may opt to run a further competition at their discretion throughout the life of the Solution.\nAll Suppliers awarded to the Solution may be invited to participate in a further competition. At the discretion of a Contracting Authority, Suppliers may be initially requested to provide an Expression of Interest (EoI) for the project. Any Supplier not expressing an interest by the assigned deadline may not be invited to participate in the further competition at the discretion of a Contracting Authority and in accordance with any guidance issued.\nThe criteria for evaluations at the further competition stage will be detailed by the Contracting Authority and included within the documentation issued at that stage. Contracting Authorities will utilise their own further competition documents.\nAt further competition stage, Suppliers should be asked to provide a price based upon the actual requirements of the Contracting Authority. All rates provided within the Solution must not be exceeded but can be lowered to ensure a competitive bid.\nContracting Authorities should expect to be provided with detailed pricing at the Call-off stage to ensure that the capped rates are not exceeded. The Contracting Authority can disqualify any Supplier who does exceed the tendered capped rates from the further competition process.",
        "maximumParticipants": 60,
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-04-02T12:00:00+01:00"
    },
    "title": "NEPO411 - Furniture",
    "value": {
      "amountGross": 160000000,
      "currency": "GBP"
    }
  }
}