Framework Agreement for Provision of Online Training Courses with Learner Management System

{
  "buyer": {
    "id": "GB-FTS-460",
    "name": "West College Scotland"
  },
  "date": "2025-04-28T08:55:53+01:00",
  "description": "Quality Management Procedures\n1. The bidder must hold a UKAS (or equivalent) accredited independent 3rd-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.\nH\u0026S Procedures\n1. The bidder must hold a UKAS (or equivalent), accredited independent 3rd-party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.\nOR,\n4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H\u0026S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H\u0026S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company\u2019s responsibilities of health and safety management and compliance with legislation.\nNote - Organisations with fewer than 5 employees are not required by law to have a documented policy statement.\n4b. A documented process demonstrating the bidder\u2019s arrangements for ensuring that H\u0026S measures are effective in reducing/preventing incidents, occupational ill-health and accidents. This must provide details of the arrangements for H\u0026S management that are relevant to the nature and scales of the requirement.\nEnvironmental Management Procedures\n1. The bidder must hold a UKAS (or equivalent) accredited independent 3rd-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment-SPD question 4D.2.\nData hosting\nIf the data is to be hosted in a Country out-with the EEA, and is not included in the ICO\u2019s \u2018adequate\u2019 list, the relevant safeguards must be in place.    Detail of where the data is to be hosted and any safeguards (if required) must be provided.  If the bidder does not demonstrate that the relevant safeguards are in place (if required) their bid will be non-compliant and not proceed any further.\nAlignment to Web Content Accessibility Guidelines (WCAG) 2.2 AA Standard or newer\nFull accessibility across the system is required to meet the most up-to-date WCAG (Web Content Accessibility Guidelines) minimum of 2.2 AA Standard as well as the latest UK Government Guidance on the accessibility requirements for public sector bodies or evidence (statement) of working towards those regulations.   Bidders who cannot evidence this through provision of a relevant Accessibility Statement will fail.  Their bid will be deemed non-compliant and not proceed further.\nAwarding Bodies\nBidders must state all Awarding Bodies they will work with for the delivery of these requirements.    Where a bidder has a plan to work with an Awarding Body they must provide a timeline to achieving the relevant accreditation.\nIf the bidder does not clearly confirm this their bid will be non-compliant and not proceed any further in the evaluation.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 59043. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease see the following examples of acceptable Community Benefits:\n- Internships on Digital learning\n- Work experience in relevant industry\n(SC Ref:797026)",
  "id": "017179-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000797026",
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  ],
  "ocid": "ocds-h6vhtk-04dba3",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Paisley",
        "postalCode": "PA3 4DR",
        "region": "UKM83",
        "streetAddress": "Renfrew Road"
      },
      "contactPoint": {
        "email": "procurement@wcs.ac.uk",
        "name": "Claire Earnshaw",
        "telephone": "+44 3006006060",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00465",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.westcollegescotland.ac.uk"
      },
      "id": "GB-FTS-460",
      "identifier": {
        "legalName": "West College Scotland"
      },
      "name": "West College Scotland",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "PO Box 23 1 Carlton Place"
      },
      "id": "GB-FTS-124617",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody",
        "mediationBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-15T16:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-05-15T16:00:00+01:00"
    },
    "classification": {
      "description": "E-learning services",
      "id": "80420000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This Framework Agreement for the provision of online training courses with learning platform will include the following;\n- provision of suitable approved online training courses with supplementary learning materials where relevant;\n- sourcing and enrolling eligible learners for the College; and\n- an effective, user-friendly Learner Management System to track progress and encourage learners to submit their initial assignment",
    "hasRecurrence": true,
    "id": "WCS 20/155",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Vocational training services",
            "id": "80530000",
            "scheme": "CPV"
          },
          {
            "description": "Training programme services",
            "id": "80521000",
            "scheme": "CPV"
          },
          {
            "description": "Industrial and technical training services",
            "id": "80531000",
            "scheme": "CPV"
          },
          {
            "description": "Specialist training services",
            "id": "80510000",
            "scheme": "CPV"
          },
          {
            "description": "Training software package",
            "id": "48931000",
            "scheme": "CPV"
          },
          {
            "description": "Training software development services",
            "id": "72212931",
            "scheme": "CPV"
          },
          {
            "description": "Training services",
            "id": "80500000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM83"
          }
        ],
        "deliveryLocation": {
          "description": "This requirement is to be delivered online."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "As detailed in the ITT documents",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 720
        },
        "description": "West College are looking to appoint a number of Service Providers to a multi-supplier framework agreement for the provision of online training courses with learning platform.\nThis requirement is anticipated to include:\n- assisting the College to source and enrol eligible learners\n- providing approved online learning resources (with supplementary learning materials where relevant)\n\u2013 providing a Learner Management System to track progress and encourage learners to submit their initial assignment\nService providers are also expected to provide the following services as part of the contract:\n- Promotion of the College portfolio of online courses to appropriate target audiences\n-Sourcing learners from the West Region of Scotland\n-Ensuring learners are tracked through the College enrolment process\n-Engaging learners through welcome and introduction activity\n\u2013Ensuring that learners are inspired to continue beyond the initial learning milestones\n-Tracking learner progress throughout learner journey and liaise with the College\n-Liaising with the College on agreed target audiences to ensure planned and effective marketing and promotion campaigns\n- Management of payment information to staff marking courses\n- E-certification system built in for all courses to include creation, dissemination and reporting on certification process\n- A system that includes API Integration Functionality. This should supporting bi-directional integration (via open API) to enable real-time updates between the Learning Management System and the College\u2019s Management Information System (MIS), including:\nInputs: Automatic syncing of student enrolments from the College\u2019s MIS into the LMS\nOutputs: Submission of learner progress, attendance, and assessment records to the College\u2019s MIS for compliance and reporting\nA wide range of courses is required as detailed in section 3.1 of the Specification of Requirements.\nThe procurement involves the establishment of a framework agreement with several operators. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "West College Scotland reserves the right to extend the Framework Agreement twice, for a period of up to 12 months each time, subject to satisfactory performance and continued Authority requirements."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        },
        "value": {
          "amount": 6000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Estimated timing for further notices to be published:\nMarch 2029"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Where it is required, within a bidder\u2019s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.\nBidders must confirm if they hold the particular authorisation or membership.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders will be required to have a minimum yearly \u201cgeneral\u201d turnover of (1,000,000) GBP for the last 3 years.\nBidders who cannot meet the required level of turnover will be excluded from this tender.\nIt is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract,\nthe types and levels of insurance indicated below:\nProfessional Risk Indemnity: GBP 2 Million\nEmployer\u0027s (Compulsory) Liability: GBP 5 Million\nPublic Liability: GBP 5 Million\n3rd Party Motor Vehicle Insurance\nA valid motor vehicle certificate must be held in the company name or (where there is no fleet but rather the company permits its employees to use their personal vehicles for business purposes), a letter signed by a person of appropriate authority - confirming that the company has ongoing arrangements in place to ensure their employees\u0027 vehicles are appropriately insured and maintained.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Bidders are required to provide 3 examples of services carried out in the past 5 years that demonstrates they have the relevant experience to deliver the services described in the Contract Notice. The services must be of a similar size and scope that demonstrate delivery of service spread of curriculum areas.\nUnsatisfactory experience will result in exclusion from the tender process.\nBidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.\nBidders who intend to subcontract more than 25% to any individual organisation must ensure the SPD (Scotland) - Subcontractors Supplier Response is completed and uploaded at question 2D.1.2 of the qualification envelope.\nPlease provide details of the environmental management measures which the bidder will be able to use when performing the contracts:\nBidders will be required to provide assurance that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to:\n- a completed copy of the Bidder \u2018relevant contract\u2019 Climate Change Plan Template, including planned projects and actions to reduce the bidder\u2019s carbon emissions.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 3
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-15T16:00:00+01:00"
    },
    "title": "Framework Agreement for Provision of Online Training Courses with Learner Management System",
    "value": {
      "amount": 6000000,
      "currency": "GBP"
    }
  }
}