Provision of Sessional Medical Advisors for Army Disclosures

{
  "buyer": {
    "id": "GB-PPON-PHVX-4316-ZVGZ",
    "name": "Ministry of Defence"
  },
  "date": "2025-04-25T17:04:14+01:00",
  "id": "017147-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0507ee",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Andover",
        "postalCode": "SP11 8HJ",
        "region": "UKJ36",
        "streetAddress": "Army Headquarters"
      },
      "contactPoint": {
        "email": "army-comrcl-procure-hc-mailbox@mod.gov.uk",
        "name": "Tom Shields",
        "telephone": "+44 7909 231192"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
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        "url": "https://www.gov.uk/government/organisations/ministry-of-defence"
      },
      "id": "GB-PPON-PHVX-4316-ZVGZ",
      "identifier": {
        "id": "PHVX-4316-ZVGZ",
        "scheme": "GB-PPON"
      },
      "name": "Ministry of Defence",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "There has not been enough time for the Authority to release a formal PME notice under the Procurement Act 23 due to it being made the active legislation 24 Febuary 2024. This contract notice is a for a legal requirement as such it will need to be fulfilled quickly to allow the Ministry of Defence to fulfil its legal obligations in regards to release of medical records."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-06-16T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment is made via CP\u0026F and Exostar."
    },
    "description": "The requirement is for provision of support to Army Disclosures based in Kentigern House, Glasgow who are the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service.\nThe function of Army Disclosures is to administer the release of Service Medical Documents. These are released to the former Serviceperson, their General Practitioner (GP) or other authorised representatives on request.\nThe services of one or more qualified Medical Professional are required on a sessional arrangement, on an \"ad-hoc\", as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the Army Disclosures. This \"ad-hoc\" will be at least one day a week, rising to more when required, on cases specified by the Army Disclosures Designated Officer or their Authorised Representatives. The delivery of this requirement can be done fully remote.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-25T17:04:14+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "017147-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/017147-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-14T17:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "714152450",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Medical specialist services",
            "id": "85121200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Non-cost Award Criteria inclusive of social value, exact weightings can be seen within the tender documents at Annex A Section D to DEFFORM 47 - Evaluation Methodology and Award Criteria",
              "name": "Technical Criteria",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "This is inclusive of options, the pricing annex template can be seen at Annex B to Schedule 2 Pricing Schedule",
              "name": "Total contract cost",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-01T23:59:59+01:00",
          "maxExtentDate": "2031-06-01T23:59:59+01:00",
          "startDate": "2025-06-16T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 1 Year Options to extend contract term."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "1. The SMA(s) must have practical experience of applying all relevant Statutory Legislation on access and disclosure of medical records.\n2. The SMA(s) must have full Medical registration with a licence to practice and be registered as a General Practitioner with the General Medical Council.\n3. The SMA(s) must have a membership with a Medical Defence Organisation.  \n4. The SMA(s) shall be required to be security vetted at Baseline Personnel Security Standard (BPSS) level or be prepared to undergo such security clearance. This will be conducted by the contractor.  \nThe tenderer shall be required to pass the Procurement Selection Questionnaire ensuring that there is no breach of mandatory or discretionary grounds as set out within the Procurement Act 23 within Schedules 6 \u0026 7 section 57. Where the tenderer is in conflict of mandatory exclusionary criteria they shall be disqualified from the competition in full, where they are in breach of the discretionary exclusionary grounds the Authority shall assess based on evidence provided by the tenderer whether they will be excluded from the competition deciding whether the circumstances are continuing or likely to occur again, the Authority\u2019s decision is final. \n5. Paragraph 4 also applies to tenderers who are are excluded or excludable by virtue of their connected persons, associated persons, or sub-contractors.",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1670833.33,
          "amountGross": 20005000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-03-25T23:59:59+00:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "For access to Opportunity Listing PSQ \u0026 ITT please click the following link: https://contracts.mod.uk/go/9078170401965DAC3440\nFor access specifically  to the PSQ please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3 \nFor access to specifically to the ITT and Tender documents please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-22T17:00:00+01:00"
    },
    "title": "Provision of Sessional Medical Advisors for Army Disclosures",
    "value": {
      "amount": 1670833.33,
      "amountGross": 20005000,
      "currency": "GBP"
    }
  }
}