Seaford Town Council Public Toilet Cleaning Contract

{
  "buyer": {
    "id": "GB-PPON-PDRY-2957-PNJY",
    "name": "Seaford Town Council"
  },
  "date": "2026-02-24T16:13:33Z",
  "id": "016621-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065b6f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Seaford",
        "postalCode": "BN25 1HG",
        "region": "UKJ22",
        "streetAddress": "37 Church Street"
      },
      "contactPoint": {
        "email": "projectsandfacilities@seafordtowncouncil.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PDRY-2957-PNJY",
      "identifier": {
        "id": "PDRY-2957-PNJY",
        "scheme": "GB-PPON"
      },
      "name": "Seaford Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Seaford Town Council (STC) are seeking a cleaning contractor to deliver a high-quality, reliable cleaning service across its public toilet facilities. These include the eco toilets at South Hill Barn, the facilities at Seaford Head Golf Course and the toilet blocks located at the Martello, The Salts Recreational Ground, South Street and the Changing Places Toilets (CPT). Seaford is a vibrant coastal town in East Sussex, serving a resident population of approximately 23,000 and welcoming a significant number of visitors throughout the year. Maintaining clean, safe, and well-presented public conveniences is an important part of supporting both the local community and the town\u0027s wider visitor economy.\n\u2022 Initial Term: Three (3) years from the Start Date.\n\u2022 Extension Option: The Council may, at its sole discretion, extend the Contract for a further period of up to two (2) years. Satisfactory performance is a prerequisite for any extension but does not oblige the Council to grant one.\nDeadline to ask questions: 16th March 2026\nApplication deadline: 21st March 2026\nBidders notified by: 13th April 2026\nSubmit questions to: projectsandfacilities@seafordtowncouncil.gov.uk\nSubmit application to: tenders@seafordtowncouncil.gov.uk\nFor full details, see contract spec in bidding documents.",
    "documents": [
      {
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://www.seafordtowncouncil.gov.uk/contracts-and-tenders"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12567",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12567"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-12568",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12568"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-12569",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-12569"
      },
      {
        "datePublished": "2026-02-24T16:13:33Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016621-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016621-2026"
      }
    ],
    "id": "ocds-h6vhtk-065b6f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning and sanitation services",
            "id": "90900000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Tenders will be evaluated on the basis on 40% price (based pricing schedule), 60% quality (based on section 8 responses), taking into account responses and compliance with the requirements set out in this Specification. The Council is not obliged to accept the lowest or any tender.\nSee p.13/section 12 of contract spec for  full details"
        },
        "contractPeriod": {
          "endDate": "2029-05-14T23:59:59+01:00",
          "maxExtentDate": "2031-05-14T23:59:59+01:00",
          "startDate": "2026-05-14T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "\u2022\tExtension Option: The Council may, at its sole discretion, extend the Contract for a further period of up to two (2) years. Satisfactory performance is a prerequisite for any extension but does not oblige the Council to grant one.\n\u2022\tPerformance Criteria for Extension:\no\tCompliance with Key Performance Indicators (KPIs)\no\tAudit reports\no\tIssue resolution records\nPerformance information will be reviewed monthly.\nFor full details, see contract spec."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 225000,
          "amountGross": 270000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "https://www.seafordtowncouncil.gov.uk/contracts-and-tenders/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-21T23:59:59Z"
    },
    "title": "Seaford Town Council Public Toilet Cleaning Contract",
    "value": {
      "amount": 225000,
      "amountGross": 270000,
      "currency": "GBP"
    }
  }
}