Managed Outsourced Solution for Education Catering

{
  "buyer": {
    "id": "GB-PPON-PBHM-7586-PWLP",
    "name": "Hampshire County Council"
  },
  "date": "2025-04-23T11:06:26+01:00",
  "id": "016440-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050620",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Winchester",
        "postalCode": "SO23 8UJ",
        "region": "UKJ36",
        "streetAddress": "E2 Court The Castle"
      },
      "contactPoint": {
        "email": "procurement.support@hants.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.hants.gov.uk"
      },
      "id": "GB-PPON-PBHM-7586-PWLP",
      "identifier": {
        "id": "PBHM-7586-PWLP",
        "scheme": "GB-PPON"
      },
      "name": "Hampshire County Council",
      "roles": [
        "buyer"
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    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The private sector school meals market is well established both nationally and locally in Hampshire. Suppliers range from small local and regional organisations to large national and multinational organisations. At least 17 private sector school catering suppliers currently operate in Hampshire. \nSoft market testing has been carried out with the current 11 catering suppliers on the County Council\u2019s education catering framework agreement. They confirmed available capacity and interest to provide catering to Hampshire schools.\nA formal engagement process was undertaken with existing school customers of the EC service to understand schools\u2019 views of the proposal to cease the services provided by EC and of the two remaining viable options of service closure (with schools managing their own catering arrangements) and a managed outsource of the service."
  },
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-14T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As per Schedule 3 Payment \u0026 Invoicing of the Contract Document (ITT Annex 3) and ITT Annex 1 C - Payment \u0026 Invoicing arrangements"
    },
    "description": "Hampshire County Council is seeking a supplier to take on provision of catering services to Educational Establishments across the county of Hampshire, following the cessation of the Contracting Authority\u2019s in house service, Education Catering. \n189 Educational Establishments have confirmed to the Contracting Authority that they wish to access catering services through this Contract from the outset, with the breakdown by establishment type, pupil numbers on role etc included as Annex 1 A of this ITT. These numbers reflect the schools which have chosen to \u201copt in\u201d to this arrangement and are not anticipated to change significantly but may be subject to some change before the Contract commences. Educational Establishments are opted in for the initial period of the contract with the option to extend for an additional 2 years. This extension is dependent on the Contracting Authority extending this Contract. \nEducational Establishments that choose not to access services through this Contract at the outset will have the option of joining later during the life of the Contract and will be able to access the services under the same terms as those that were part of the Contract from the start. Establishments would only be added subject to agreement from all parties. \nEducational Establishments may be either Local Authority maintained schools or Academies. These entities have different legal statuses, and each academy trust accessing services through this contract will be required to complete a Deed of Adherence (sample provided in Annex 3d) with the Contractor \u0026 The Contracting Authority prior to implementation. \nAll Tenderers must have signed and completed Annex 5 - TUPE Confidentiality Undertaking Template by the Clarification deadline. \nTenderers who submit a tender without having completed and returned Annex 5 as an attachment via the Intend Correspondence function before the deadline for clarification questions (19th May 2025 at 17:00), will have their submission rejected. ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-23T11:06:26+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016440-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016440-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-19T17:00:59+01:00"
    },
    "id": "CS26550",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          },
          {
            "description": "School meals",
            "id": "15894210",
            "scheme": "CPV"
          },
          {
            "description": "Canteen and catering services",
            "id": "55500000",
            "scheme": "CPV"
          },
          {
            "description": "Catering services",
            "id": "55520000",
            "scheme": "CPV"
          },
          {
            "description": "Catering services for other enterprises or other institutions",
            "id": "55523000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Pricing schedule Annex 2, Price evaluation. See Pricing Annex 2a.",
              "name": "Price criterion 1",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Mobilisation",
              "name": "Quality criterion 1",
              "numbers": [
                {
                  "number": 5.0,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Quality of food ingredients \u0026 Sourcing",
              "name": "Quality criterion 2",
              "numbers": [
                {
                  "number": 15.0,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Special Diets Allergens",
              "name": "Quality criterion 3",
              "numbers": [
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                  "weight": "percentageExact"
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              "type": "quality"
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            {
              "description": "Account Contract Management",
              "name": "Quality criterion 4",
              "numbers": [
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                  "number": 7.5,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "description": "Operational Service Resilience",
              "name": "Quality criterion 5",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Corporate Social Responsibility",
              "name": "Quality criterion 6",
              "numbers": [
                {
                  "number": 2.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Maximise and Increase Uptake",
              "name": "Quality criterion 7",
              "numbers": [
                {
                  "number": 5.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Staffing",
              "name": "Quality criterion 8",
              "numbers": [
                {
                  "number": 7.5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
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          ]
        },
        "contractPeriod": {
          "endDate": "2031-01-04T23:59:59+00:00",
          "maxExtentDate": "2033-01-04T23:59:59+00:00",
          "startDate": "2026-01-05T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of \u00a3 26,338,701"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per In-tend Participation Stage Questionnaire (In-tend hosted questionnaire)",
              "type": "economic"
            },
            {
              "description": "As per In-tend Participation Stage Questionnaire (In-tend hosted questionnaire)",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 92185453.0,
          "amountGross": 110622543.6,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Tight Timescales for delivery\nThe project must be awarded and the successful supplier able to be communicated to schools by September. This means the tender timetable is very tight and will involve moderation over July (Summer holidays). Mitigated by all panel being aware of the timescale and resource requirement over this time.\nNo bids received\nMarket engagement was conducted and a series of questions asked to gain the attractiveness and viability of the offer to the market. We received 7 responses back and have confidence that the project will gain interest from the market.\nIncreased cost\nThe risk of a high meal price has been mitigated by using the Straight-Line methodology and placing a cap on the max meal price. This will ensure the bids remain within the stated parameters and limits the risk of a high meal price. The Contract will have a dedicated Contract Manager and a KPI on monthly payment reports to ensure the supplier is charging educational establishments, pupils, parents and guardians accurately.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-27T14:00:59+01:00"
    },
    "title": "Managed Outsourced Solution for Education Catering",
    "value": {
      "amount": 92185453.0,
      "amountGross": 110622543.6,
      "currency": "GBP"
    }
  }
}