Framework for building-based Day Services predominantly for Older People (65+) with Care Act Eligible needs

{
  "buyer": {
    "id": "GB-PPON-PZDG-2995-QQMD",
    "name": "Staffordshire County Council"
  },
  "date": "2025-04-23T10:39:49+01:00",
  "id": "016428-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05060e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 2DH",
        "region": "UKG24",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "contactPoint": {
        "email": "commercial.team@staffordshire.gov.uk"
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            "description": "Public authority - sub-central government",
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      "id": "GB-PPON-PZDG-2995-QQMD",
      "identifier": {
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        "scheme": "GB-PPON"
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      "name": "Staffordshire County Council",
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  "planning": {
    "noEngagementNoticeRationale": "Preliminary Market Engagement was undertaken prior to the commencement of PA23.\nA PIN was previously published which invited interested suppliers to attend a number of engagement events during 2024.\nThe previous PIN was 2024/S 000-016629.\nA Market Engagement summary is available for suppliers as part of the tender documentation available."
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    "description": "The Authority is looking to commission a Light Touch Framework Agreement for building-based Day Services predominantly for Older People (65+) with Care Act Eligible needs.\nOn occasion this service may be used by individuals under the age of 65 when their needs could be best met by the service. I.E Where the primary need such as Physical Disability (inclusive of Acquired Brain Injury and Sensory Impairment).\nThe Specification provides further detail on the services to be delivered.\nThe total estimated value for the Framework is from \u00a39,870,001 to \u00a312,336,553 over the total 5 years. The total estimated value is based on the available budget.\nThe services to be procured are defined as a Light Touch Contract within the Act.  The Authority will utilise the flexibility provided by Section 45 Frameworks clause (9) to undertake a bespoke procurement process that considers elements of the Open Procedure, Framework and Open Framework.\nThe Authority may exercise its flexibility to \u0027open\u0027 the Framework for suppliers to submit Tenders to join the Framework during the Framework Term. The reopening of the Framework will be at the Authority\u0027s reasonable discretion, for example, if the Authority needs to increase the capacity or respond to emerging needs.\nThe Authority will be holding a supplier \u0027bidders\u0027 day\u0027 event on the Thursday 8th May 2025 at 10:00am - 12 noon, this will be a Microsoft Teams event held to give suppliers an opportunity to ask Commissioners and Procurement Advisors question in relation to this procurement.\nSuppliers are requested to have familiarised themselves with the Tender Documents prior to this event, to avoid duplicating questions raised previously and already answered. Where a supplier is unable to attend, information will be shared via Proactis post event shortly after. This will include any questions asked and the respective answers.\nFor the avoidance of doubt Suppliers will still be able to submit clarifications after the event in line with the process outlined IA2938 ITT Procurement Pack.\nThe Authority are also holding two virtual drop-in sessions via Teams, specifically for the Third-Party Information Security Questionnaire (TPISQ) as this may be a document that suppliers are unfamiliar with but it must be completed and returned by the tender deadline.\nThe virtual drop-in sessions will give suppliers the opportunity to ask the Information Governance and Cyber Security Team questions specifically regarding the Third-Party Information Security Questionnaire. No other questions in relation to the tender process will be answered during these drop-in sessions and the Authority will not be delivering a presentation.\nThe TPISQ drop-in sessions will be held on:\n\u2022\tTuesday 13th May 14:30-15:30\n\u2022\tThursday 22nd May 11-12 noon\nFor booking details please refer to IA2938 ITT Procurement Pack.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
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      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-624",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-624"
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        "datePublished": "2025-04-23T10:39:49+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016428-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016428-2025"
      }
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    "enquiryPeriod": {
      "endDate": "2025-05-23T16:30:00+01:00"
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    "hasRecurrence": true,
    "id": "IA2938",
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    "legalBasis": {
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      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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              "description": "Please refer to Part 3A Conditions of Participation within the IA2938 ITT PS Questionnaire for the Conditions of Participation.",
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              "description": "Please refer to Part 3A Conditions of Participation within the IA2938 ITT PS Questionnaire for the Conditions of Participation.",
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              "description": "Please refer to Part 3A Conditions of Participation within the IA2938 ITT PS Questionnaire for the Conditions of Participation.",
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    ],
    "status": "active",
    "submissionMethodDetails": "Suppliers should register on the Proactis system https://supplierlive.proactisp2p.com\nSuppliers will need to Log in and select \"Opportunities\" then enter the tender reference \"IA2938\" in the box and select \"Search\"\nAll tender documents will be found in the request document section.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "The services to be procured are defined as a Light Touch Contract within the Act.  The Authority will utilise the flexibility provided by Section 45 Frameworks clause (9) to undertake a bespoke procurement process that considers elements of the Open Procedure, Framework and Open Framework.\nThe Authority may exercise its flexibility to \u0027open\u0027 the Framework for suppliers to submit Tenders to join the Framework during the Framework Term. The reopening of the Framework will be at the Authority\u0027s reasonable discretion, for example, if the Authority needs to increase the capacity or respond to emerging needs.\nAny reopening of the Framework will be subject to the same  ITT Award Criteria and same process as outlined further in this ITT. Any supplier whose Tender for appointment to the Framework has previously been unsuccessful, is permitted to submit a new Tender at any time the Framework is reopened.\nThe Council has set a fixed session price per service user and a transport rate per day (where there is an assessed eligible need). This is the same across all lots.\nThe two rates will be reviewed in line with Councils Discretionary fee review process.\nThe Authority will award Call-Off Contracts with or without competition between suppliers on the Framework.\nThe Authority will award a Call-Off Contract to a supplier without competition in specific circumstances which are detailed in the IA2938 ITT Procurement Pack.\nWhere the circumstances of the Call-Off Contract do not fall within the scope of an award without competition then a competitive selection process will be conducted.\nThe process for the award of a Call Off Contract following a Competitive Selection Process is detailed in the IA2938 ITT Procurement Pack.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-06-03T12:00:00+01:00"
    },
    "title": "Framework for building-based Day Services predominantly for Older People (65+) with Care Act Eligible needs",
    "value": {
      "amountGross": 12336553,
      "currency": "GBP"
    }
  }
}