Contract for Legacy Hardware Maintenance Contract

{
  "buyer": {
    "id": "GB-PPON-PYYD-8699-BJGD",
    "name": "City \u0026 County of Swansea"
  },
  "date": "2026-02-23T16:36:05Z",
  "id": "016230-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065a7b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swansea",
        "postalCode": "SA1 3SN",
        "region": "UKL18",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "lisa.evans5@swansea.gov.uk",
        "name": "Lisa Evans",
        "telephone": "+447966230649"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.swansea.gov.uk/dobusiness"
      },
      "id": "GB-PPON-PYYD-8699-BJGD",
      "identifier": {
        "id": "PYYD-8699-BJGD",
        "scheme": "GB-PPON"
      },
      "name": "City \u0026 County of Swansea",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "We are seeking a supplier to provide break fix resolution to legacy hardware used by the City and County of Swansea as detailed in the specification. This will be a three year contract but there will be a reduction over the three years in the hardware requiring cover. \nA list of the current hardware requirement is provided, please note that the primary data centre in the Civic Centre is due to be closed March 2027. Most of the hardware at this site will be decommissioned but some (TBC) may be repurposed in alternative sites. \nPlease provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover   Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. All bids will then be evaluated against that final hardware item list on a like for like basis.\t",
    "documents": [
      {
        "datePublished": "2026-02-23T16:36:05Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016230-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016230-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-16T12:00:00+00:00"
    },
    "id": "CCS/25/331",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment",
            "id": "50300000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages",
            "id": "30000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL18"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality: 20%, broken down as\u2014\nFlexibility in repayment options as council removes items from support \t10%\nAbility to cover all items in schedule\t10%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 20.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price: 80%, broken down as\u2014\nTotal\t80%",
              "name": "Price",
              "numbers": [
                {
                  "number": 80.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please provide a price per line item for the cost for the whole contract. Swansea Council acknowledge that some of the items may no longer be supported please indicate on the schedule any items you are unable to cover   Please note the Council reserves the right not to, and may, remove certain items from the final awarded maintenance support contract. "
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 50000,
          "amountGross": 60000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Project ref No. 62257    ITT Ref No. 115848    Register your company on the eTenderWales portal (this is only required once):\u2014 Navigate to the portal: http://etenderwales.bravosolution.co.uk\u2014 Click the \u201cSuppliers register here\u201d link.\u2014 Enter your correct business and user details.\u2014 Note the username you chose and click \u201cSave\u201d when complete.\u2014 You will shortly receive an e-mail with your unique password (please keep this secure).\u2014 Agree to the terms and conditions and click \u201ccontinue\u201d.2. Express an interest in the project:\u2014 Login to the portal with your username/password.\u2014 Click the \u201cITTs Open to All Suppliers\u201d link (these are the ITTs open to any registered supplier).\u2014 Click on the relevant ITT to access the content.\u2014 Click the \u201cExpress Interest\u201d button in the \u201cActions\u201d box on the left-hand side of the page.\u2014 This will move the ITT into your \u201cMy ITTs\u201d page (this is a secure area reserved for your projects only).\u2014 Click on the ITT code. You can now access any attachments by clicking the \u201cSettings and Buyer Attachments\u201d in the \u201cActions\u201d box.3. Responding to the invitation to tender:\u2014 You can now choose to \u201cReply\u201d or \u201cReject\u201d (please give a reason if rejecting).\u2014 You can now use the \u201cMessages\u201d function to communicate with the buyer and seek any clarification.\u2014 Note the deadline for completion, then follow the onscreen instructions to complete the ITT.\u2014 There may be a mixture of online and offline actions for you to perform (there is detailed online help available).If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:\u2014 E-mail: help@bravosolution.co.uk\u2014 Phone: +44 8003684850Thanks ",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-03-23T12:00:00+00:00"
    },
    "title": "Contract for Legacy Hardware Maintenance Contract",
    "value": {
      "amount": 50000,
      "amountGross": 60000,
      "currency": "GBP"
    }
  }
}