Managed Print Services

{
  "buyer": {
    "id": "GB-COH-05167070",
    "name": "NORTHERN GAS NETWORKS LIMITED"
  },
  "date": "2025-04-22T08:57:25+01:00",
  "id": "016110-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050552",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRNB-9357-PVLR",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Colton Leeds",
        "postalCode": "LS15 8TU",
        "region": "UKE42",
        "streetAddress": "1100 Century Way"
      },
      "contactPoint": {
        "email": "procurement@northerngas.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-05167070",
      "identifier": {
        "id": "05167070",
        "scheme": "GB-COH"
      },
      "name": "NORTHERN GAS NETWORKS LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-25T23:59:59+01:00"
    },
    "description": "NGN\u0027s existing Managed Print Service (MPS) contract is approaching renewal with our current service provider. NGN is tendering its MPS to explore the possibility of modernising and continuing to build on improving the service expectations, along with enhancing and optimising our MPS in alignment with business strategies.\nThe Scope of Requirements documents includes a full detailed scope, along with tender requirements.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-708",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-708"
      },
      {
        "datePublished": "2025-04-22T08:57:25+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "016110-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/016110-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-15T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-05-19T09:00:00+01:00",
    "id": "ocds-h6vhtk-050552",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printing and related services",
            "id": "79800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "35%",
              "name": "Commercial",
              "type": "cost"
            },
            {
              "description": "5%",
              "name": "Contractual",
              "type": "quality"
            },
            {
              "description": "60%",
              "name": "Non Commercial",
              "type": "quality"
            }
          ],
          "weightingDescription": "The award will be based upon price and quality, and it is the intent that the award will be based on the Most Advantageous Tender.\nRFP responses will be assessed against the criteria below\nThe Non-Commercial section will have weighted questions and weightings are detailed in Market Dojo.\nCommercial 40%\nNon Commercial 60%"
        },
        "contractPeriod": {
          "endDate": "2028-12-15T23:59:59Z",
          "maxExtentDate": "2033-12-15T23:59:59Z",
          "startDate": "2025-09-15T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There will be 5 x 1 year extension provisions available."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Conditions of Participation - suppliers must pass the pass/fail questions\nPQQ suppliers must score 60% or above",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 816000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will follow the following process:\n- Tender notice issued (this notice) for 25 days\n- Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail)\n- Suppliers who Pass the Conditions of Participation will be invited to PQQ\n- PQQ end date 26th May\n- PQQ responses evaluated\n- Suppliers who score over 60% will be invited to tender (RFP)\n- RFP live for 25 days\n- RFP responses evaluated based on 60% non-commercial, 40% commercial criteria\n- Best and Final Offer requested\n- Final evaluations carried out\n- Suppliers notified of the outcome\nFull details are made available in the tender scope.\nIf supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN\u0027s discretion to include or remove stages. \nIt is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Please contact the NGN contact in the Scope of Requirement document, who will invite you to the procurement event on the Procurement Portal.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "title": "Managed Print Services",
    "value": {
      "amountGross": 816000,
      "currency": "GBP"
    }
  }
}