TC01371 Supply of lubricants

{
  "buyer": {
    "id": "GB-PPON-PYVR-7165-HZXM",
    "name": "Hutchison Ports (UK) Ltd as agent for The Felixstowe Dock and Railway Company; Harwich International Port Ltd and Thamesport (London) Ltd."
  },
  "date": "2025-04-17T14:24:02+01:00",
  "id": "015943-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0504ef",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Felixstowe",
        "postalCode": "IP11 3SY",
        "region": "UKH14",
        "streetAddress": "Tomline House, The Dock,"
      },
      "contactPoint": {
        "email": "tenders@fdrc.co.uk",
        "name": "Mrs Jo Versey"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.portoffelixstowe.co.uk/"
      },
      "id": "GB-PPON-PYVR-7165-HZXM",
      "identifier": {
        "id": "PYVR-7165-HZXM",
        "scheme": "GB-PPON"
      },
      "name": "Hutchison Ports (UK) Ltd as agent for The Felixstowe Dock and Railway Company; Harwich International Port Ltd and Thamesport (London) Ltd.",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-16T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "The payment terms are provided within the Tender Document."
    },
    "description": "The supply of lubricants is required to Hutchison Ports (UK) Ltd\u0027s ports namely:\nThe Felixstowe Dock and Railway Company; Harwich International Port Limited; Thamesport (London) Limited. Hutchison Ports (UK) Ltd is contracting as agent only and shall have no liability under the agreement.  Each ports liability shall be several.\nThe Ports require various engine oils; industrial gear oils, automotive gear oils; hydraulic oils; transmission oils; ancilliary grades; grease, anti-freeze and Ad-blue to be delivered to site within five working days or three working days for emergency orders. Some items are required to be delivered in bulk.  The supplier will also need to provide and maintain a bulk tank telemetry and monitoring system; and the Ports preference is for supplier self-delivery into the bulk tanks at each port following training.\nTo avoid duplication of buying resources and in the interests of efficiency and single use telemetry system for these group companies, the supplier must be able to supply all three ports.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-17T14:24:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015943-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015943-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-05-16T16:00:00Z",
    "id": "TC01371",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lubricating preparations",
            "id": "09210000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical \u2013 in addition to capability to provide requirements (and those as assessed at participation stage) can also provide:\ni)\tself-service deliveries demonstrated to be acceptable to the Purchaser",
              "name": "Technical",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Technical \u2013 in addition to capability to provide requirements (and those as assessed at participation stage) can also provide:\nContractor led telemetry monitoring",
              "name": "Technical",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Eco label products.",
              "name": "Technical",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "most competitively (lowest) priced \u2013 based on standard (not Eco label products)",
              "name": "Charges",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "No material deviations to Form of Contract \u2013 Deviations will be considered material if they could result in i) additional cost or ii) additional risk to the Purchasers",
              "name": "Deviations",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "maxExtentDate": "2029-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "If a change of lubricants required for operational equipment."
        },
        "renewal": {
          "description": "The Ports have the right to extend the contract in event:\n- a tendered process has been delayed or has not resulted in a successful preferred supplier, or\n- instability of the lubricants market at time of renewal.\nFor clarity this right is reserved for the Ports, not the Contractor."
        },
        "status": "active",
        "value": {
          "amount": 800000,
          "amountGross": 1000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Interested suppliers are to express their interest in this opportunity via the Purchaser\u0027s e-tender portal the details of which are in section v.13.  Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so.\nThe Tender document containing specification; submission requirements and award criteria together with the Form of Contract are available on the Purchaser\u0027s e-tender portal. NOTE: The tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing.\nSuppliers who express an interest will be required to complete and pass conditions of participation. This must be completed by the date at V.16 Deadline for requests to participate.\nThe Ports will undertake a financial assessment of the suppliers financial standing undertaken by the Ports Finance Department on an obtained finance report. Suppliers must pass this financial assessment as well as the conditions of participation.\nSuppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender.\nSuppliers invited to tender will be required to undertake a site visit to the three Ports prior to submitting their tendered bid.\nTender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting.\nA preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised if required and time allowed for the Purchaser\u0027s Group approval to the contract terms."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "For security reasons on the Ports the supplier will need to provide the same staff to undertake the delivery to the Ports.\nThe tender document provides estimated usage figures and an estimated term spend has been provided but the Ports cannot make any guarantees on actual usage and spend over the term of the agreement.\nThe products required may change over the life of the contract depending on operational use at the Ports.\nThe lubricants market can be volatile in terms of fluctuations in raw material prices and supply chain disruptions.",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "The Purchaser\u0027s use Proactis e-tender platform:\nhttps://procontract.due-north.com/SupplierRegistration/Register\nSuppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under \u0027Hutchison Ports UK\u0027.\nSuppliers who are not registered will need to register then search for the opportunity. Search \u0027Proactis Supplier Registration\u0027 or use the link above.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "TC01371 Supply of lubricants",
    "value": {
      "amount": 800000,
      "amountGross": 1000000,
      "currency": "GBP"
    }
  }
}