RHUL-25059 Delivery of a Converged Media Production Stage Solution for R&D Usage by the UK Creative Sectors (Film, Games, Live, Immersive)

{
  "buyer": {
    "id": "GB-PPON-PRVY-6462-QBVG",
    "name": "Royal Holloway and Bedford New College, known as Royal Holloway, University of London"
  },
  "date": "2025-04-16T17:09:02+01:00",
  "id": "015696-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05045d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Egham",
        "postalCode": "TW20 0EX",
        "region": "UKJ25",
        "streetAddress": "Egham Hill"
      },
      "contactPoint": {
        "email": "procurement@RHUL.ac.uk",
        "name": "Kim Cooper",
        "telephone": "+44 1 784 414181"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.royalholloway.ac.uk/"
      },
      "id": "GB-PPON-PRVY-6462-QBVG",
      "identifier": {
        "id": "PRVY-6462-QBVG",
        "scheme": "GB-PPON"
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      "name": "Royal Holloway and Bedford New College, known as Royal Holloway, University of London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Preliminary market engagement carried out with restricted representative sample of suppliers owing to timescales"
  },
  "tag": [
    "tenderUpdate"
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  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "services"
    ],
    "amendments": [
      {
        "description": "Change request made 16/04/2025 - Error in published Submission deadline date which should read: Wednesday 21st May 2025 at 11.00am - Bidders should also note that the total estimated value of this procurement is between \u00a33million and \u00a34.5million gbp",
        "id": "015696-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-06-12T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Final contract payment schedule shall be agreed between the Parties prior to contract signing Invoices will be sent by electronic means only to: AccountsPayableInvoicesNoReply@rhul.ac.uk Any University invoice queries should be sent to Finance-Payments@rhul.ac.uk or telephone +44 (0)1784 276461 between 09:00-16:00 GMT Monday to Friday."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This opportunity is for Delivery of a Converged Media Production Stage Solution for Research and Development usage by the United Kingdom (UK) Creative Sectors (film, games, live, and immersive) on behalf of the CoSTAR network, as part of a new National Laboratory for Research and Development (R\u0026D) for creative technologies to ensure the UK\u2019s screen and performance industries have the innovation infrastructure needed to compete globally. This procurement relates specifically to the delivery of the Converged Screen Technology and Realtime Production Stage itself, within the Main Studio of the National Lab which will be based at Pinewood Studios, Iver Heath, SL0 0NH. As seamless integration between multiple technologies forms a key part of the specification, the requirement has not been divided into lots. Please refer to the ITT documentation for further details.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-16T17:09:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015696-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015696-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-05-14T16:00:00+00:00"
    },
    "id": "RHUL-25059",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Audio-visual equipment",
            "id": "32321200",
            "scheme": "CPV"
          },
          {
            "description": "Radio, television, communication, telecommunication and related equipment",
            "id": "32000000",
            "scheme": "CPV"
          },
          {
            "description": "Television and audio-visual equipment",
            "id": "32320000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of audio-visual and optical equipment",
            "id": "50340000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of radio, television, sound and video equipment",
            "id": "51310000",
            "scheme": "CPV"
          },
          {
            "description": "Motion picture and video tape production and related services",
            "id": "92110000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "LOT-0000",
        "relatedLot": "LOT-0000"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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              "type": "quality"
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            {
              "name": "CR-2 Approach to buying including future proofing",
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              "type": "quality"
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            {
              "name": "CR-3 Approach to maintenance, servicing and training",
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                  "weight": "percentageExact"
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              "type": "quality"
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            {
              "name": "CR-4 Technical proposal",
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              "type": "quality"
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              "name": "CR-5 Sustainability",
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              "type": "quality"
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            {
              "name": "CR-6 Social Value",
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                  "weight": "percentageExact"
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              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59Z",
          "maxExtentDate": "2030-03-31T23:59:59Z",
          "startDate": "2025-06-20T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "LOT-0000",
        "options": {
          "description": "Additional equipment and/or services relating to the subject matter of the Contract. Subject to confirmation of funding."
        },
        "renewal": {
          "description": "+1 year optional extension"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Participating organisations must have a minimum annual turnover of \u00a34.5m",
              "type": "economic"
            },
            {
              "description": "Participating organisations must evidence, with details, a minimum of two contracts, where they have led the Delivery of a Converged Media Production Stage Solution of a similar size and scale to the requirement within the ITT, including the supply, delivery, installation and integration between a minimum of five (5) out of the nine (9) essential core elements identified within the Specification. Essential Core Elements are: \u2022 Modular LED Wall Systems \u2022 Projection Mapping Systems \u2022 Modular LED Ceiling Display Systems with Truss and Motorised Hoist Integration \u2022 Modular, High Resolution, LED Interactive Floor Display Systems \u2022 Motorised Rigging Systems \u2022 System Monitoring and Management Solutions \u2022 Software and Hardware Integration \u2022 Tracking Systems \u2022 Spatial Audio Systems",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 3750000,
          "amountGross": 4500000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Delays relating to supply chain/lead time on equipment Delays related to construction programme Delays relating to commissioning and testing Integration complexity and technical dependencies Tariffs relating to hardware imports from the USA/elsewhere Fluctuations in foreign exchange rates Technological obsolescence (primarily relating to AI)",
    "status": "active",
    "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93037\u0026B=",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-16T10:00:00+00:00"
    },
    "title": "RHUL-25059 Delivery of a Converged Media Production Stage Solution for R\u0026D Usage by the UK Creative Sectors (Film, Games, Live, Immersive)",
    "value": {
      "amount": 3750000,
      "amountGross": 4500000,
      "currency": "GBP"
    }
  }
}