ID 5831752 - The Provision of Postal Services for the Northern Ireland Civil Service and Participating Bodies

{
  "buyer": {
    "id": "GB-PPON-PVTL-7513-YWVJ",
    "name": "Department of Finance"
  },
  "date": "2026-02-19T15:19:50Z",
  "id": "015341-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-065864",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House, 303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PVTL-7513-YWVJ",
      "identifier": {
        "id": "PVTL-7513-YWVJ",
        "scheme": "GB-PPON"
      },
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House, 303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-20T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice\nContract Value \nThe estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Construction and Procurement Delivery (CPD) on behalf of the Northern Ireland Civil Service and participating bodies is seeking to establish a Contract for the provision of Postal services at locations throughout Northern Ireland. Further details of specific requirements are provided in the CfT documents. The Supplier will be responsible for managing and delivering the specified services in a flexible and responsive manner to suit the requirements of each location.\nSuppliers should refer to the Mid-Tier Schedule 2 Specification and contract documents for full details of the deliverables of this contract.  ",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-19T15:19:50Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "015341-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/015341-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-13T15:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "ID 5831752",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Postal services",
            "id": "64110000",
            "scheme": "CPV"
          },
          {
            "description": "Postal services related to letters",
            "id": "64112000",
            "scheme": "CPV"
          },
          {
            "description": "Postal services related to parcels",
            "id": "64113000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "15 percent",
              "name": "AC1 - Implementation",
              "type": "quality"
            },
            {
              "description": "18 percent",
              "name": "AC2 - Service Delivery",
              "type": "quality"
            },
            {
              "description": "6 percent",
              "name": "AC3 - Contract Management",
              "type": "quality"
            },
            {
              "description": "6 percent",
              "name": "AC4 - Business Continuity",
              "type": "quality"
            },
            {
              "description": "15 percent",
              "name": "AC5 - Social Value",
              "type": "quality"
            },
            {
              "description": "Pass/Fail Criterion",
              "name": "AC6 - Fair Work",
              "type": "quality"
            },
            {
              "description": "40 percent",
              "name": "AC7 - Total Cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "60 percent quality and 40 percent cost."
        },
        "contractPeriod": {
          "endDate": "2029-07-31T23:59:59+01:00",
          "maxExtentDate": "2033-07-31T23:59:59+01:00",
          "startDate": "2026-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Following the initial contract period, there are 2 potential extension periods of up to 24 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 47000000,
          "amountGross": 56400000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2033-02-18T23:59:59+00:00"
        }
      ]
    },
    "riskDetails": "Exclusions\nIf at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become \u2018excluded\u2019 or \u2018excludable\u2019 as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded. ",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-23T15:00:00+00:00"
    },
    "title": "ID 5831752 - The Provision of Postal Services for the Northern Ireland Civil Service and Participating Bodies",
    "value": {
      "amount": 47000000,
      "amountGross": 56400000,
      "currency": "GBP"
    }
  }
}