Buyer Name: Ipswich Borough Council
Buyer Address: Grafton House, 15-17 Russell Road, Ipswich, UKH14, IP1 2DE, United Kingdom
Contact Email: procurement@ipswich.gov.uk
Fleet Servicing, Maintenance and Repair
Buyer Contact Info
Status
active
active
Procedure
open
open
Value
4300000.0 GBP
Gross: 5160000.0 GBP
4300000.0 GBP
Gross: 5160000.0 GBP
Published
14 Apr 2025, 10:53
14 Apr 2025, 10:53
Deadline
09 May 2025, 11:00
09 May 2025, 11:00
Contract Start
n/a
n/a
Contract End
n/a
n/a
Category
services
services
CPV
50100000 - Repair, maintenance and associated services of vehicles and related equipment
50100000 - Repair, maintenance and associated services of vehicles and related equipment
Region
n/a
n/a
Awarded To
n/a
n/a
Official Source
Open Find a Tender
Open Find a Tender
Description
The Council’s current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant. The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence. All vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.
Linked Documents
No linked documents found for this notice.
Opportunity Context
More Information Links
External Link: https://www.find-tender.service.gov.uk/Notice/014899-2025
Link Description: Tender notice on Find a Tender
Lots
Lot Title: Light Commercial.
Lot Description: Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.
Lot LOT-0001 Status: active
Lot LOT-0001 Value: GBP 1,250,000.00
Lot LOT-0001 Value (Gross): GBP 1,500,000.00
Lot LOT-0001 Contract Start: 2025-08-01T00:00:00+00:00
Lot LOT-0001 Contract End: 2027-07-31T23:59:59+00:00
Lot LOT-0001 Award Criterion (price): Simple description
Lot Title: LOT 2 Commercial and Specialist
Lot Description: This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.
Lot LOT-0002 Status: active
Lot LOT-0002 Value: GBP 1,750,000.00
Lot LOT-0002 Value (Gross): GBP 2,100,000.00
Lot LOT-0002 Contract Start: 2025-08-01T00:00:00+00:00
Lot LOT-0002 Contract End: 2027-07-31T23:59:59+00:00
Lot LOT-0002 Award Criterion (price): Simple description
Lot Title: LOT 3 Electric Vehicles
Lot Description: All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.
Lot LOT-0003 Status: active
Lot LOT-0003 Value: GBP 850,000.00
Lot LOT-0003 Value (Gross): GBP 1,020,000.00
Lot LOT-0003 Contract Start: 2025-08-01T00:00:00+00:00
Lot LOT-0003 Contract End: 2027-07-31T23:59:59+00:00
Lot LOT-0003 Award Criterion (price): Simple description
Lot Title: LOT 4 Plant
Lot Description: All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.
Lot LOT-0004 Status: active
Lot LOT-0004 Value: GBP 450,000.00
Lot LOT-0004 Value (Gross): GBP 540,000.00
Lot LOT-0004 Contract Start: 2025-08-01T00:00:00+00:00
Lot LOT-0004 Contract End: 2027-07-31T23:59:59+00:00
Lot LOT-0004 Award Criterion (price): Simple description
Documents
Document Description: Not published
Document Description: Tender notice on Find a Tender
Raw Notice JSON
Expand raw payload
{
"buyer": {
"id": "GB-PPON-PPLT-7247-DMBJ",
"name": "Ipswich Borough Council"
},
"date": "2025-04-14T11:53:45+01:00",
"id": "014899-2025",
"initiationType": "tender",
"language": "en",
"ocid": "ocds-h6vhtk-050256",
"parties": [
{
"address": {
"country": "GB",
"countryName": "United Kingdom",
"locality": "Ipswich",
"postalCode": "IP1 2DE",
"region": "UKH14",
"streetAddress": "Grafton House, 15-17 Russell Road"
},
"contactPoint": {
"email": "procurement@ipswich.gov.uk"
},
"details": {
"classifications": [
{
"description": "Public authority - sub-central government",
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE"
}
],
"url": "http://www.suffolksourcing.uk"
},
"id": "GB-PPON-PPLT-7247-DMBJ",
"identifier": {
"id": "PPLT-7247-DMBJ",
"scheme": "GB-PPON"
},
"name": "Ipswich Borough Council",
"roles": [
"buyer"
]
}
],
"planning": {
"noEngagementNoticeRationale": "Approach to procurement and requirements understood."
},
"tag": [
"tender"
],
"tender": {
"aboveThreshold": true,
"awardPeriod": {
"endDate": "2025-06-04T23:59:59+00:00"
},
"description": "The Council\u2019s current maintenance contract is due to expire on 31 July 2025 and as such there is a need for an experienced and competent Contractor/s to maintain, repair, and modify (where necessary) all vehicles and plant. \n The Council operates a fleet of approximately 230 vehicles which consist of plant equipment including ride mowers, telehandlers and tractors and road going vehicles from small cars, small vans, large vans and HGV including 32Ton refuse collection vehicles operated in conjunction with the Councils Operators Licence.\nAll vehicles are in frequent/constant use and as a local authority, they must be operated legally and cost effectively.",
"documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"datePublished": "2025-04-14T11:53:45+01:00",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "014899-2025",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/014899-2025"
}
],
"enquiryPeriod": {
"endDate": "2025-04-30T11:00:00+00:00"
},
"id": "IBC18843",
"items": [
{
"additionalClassifications": [
{
"description": "Repair, maintenance and associated services of vehicles and related equipment",
"id": "50100000",
"scheme": "CPV"
},
{
"description": "Fleet management, repair and maintenance services",
"id": "50111000",
"scheme": "CPV"
},
{
"description": "Car maintenance services",
"id": "50112200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of trucks",
"id": "50114000",
"scheme": "CPV"
},
{
"description": "Truck maintenance services",
"id": "50114200",
"scheme": "CPV"
},
{
"description": "Maintenance and repair services related to specific parts of vehicles",
"id": "50116000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle brakes and brake parts",
"id": "50116200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle gearboxes",
"id": "50116300",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle transmissions",
"id": "50116400",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of starter motors",
"id": "50116600",
"scheme": "CPV"
}
],
"id": "LOT-0001",
"relatedLot": "LOT-0001"
},
{
"additionalClassifications": [
{
"description": "Repair, maintenance and associated services of vehicles and related equipment",
"id": "50100000",
"scheme": "CPV"
},
{
"description": "Fleet management, repair and maintenance services",
"id": "50111000",
"scheme": "CPV"
},
{
"description": "Car maintenance services",
"id": "50112200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of trucks",
"id": "50114000",
"scheme": "CPV"
},
{
"description": "Truck maintenance services",
"id": "50114200",
"scheme": "CPV"
},
{
"description": "Maintenance and repair services related to specific parts of vehicles",
"id": "50116000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle brakes and brake parts",
"id": "50116200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle gearboxes",
"id": "50116300",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle transmissions",
"id": "50116400",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of starter motors",
"id": "50116600",
"scheme": "CPV"
}
],
"id": "LOT-0002",
"relatedLot": "LOT-0002"
},
{
"additionalClassifications": [
{
"description": "Repair, maintenance and associated services of vehicles and related equipment",
"id": "50100000",
"scheme": "CPV"
},
{
"description": "Fleet management, repair and maintenance services",
"id": "50111000",
"scheme": "CPV"
},
{
"description": "Car maintenance services",
"id": "50112200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of trucks",
"id": "50114000",
"scheme": "CPV"
},
{
"description": "Truck maintenance services",
"id": "50114200",
"scheme": "CPV"
},
{
"description": "Maintenance and repair services related to specific parts of vehicles",
"id": "50116000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle brakes and brake parts",
"id": "50116200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle gearboxes",
"id": "50116300",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle transmissions",
"id": "50116400",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of starter motors",
"id": "50116600",
"scheme": "CPV"
}
],
"id": "LOT-0003",
"relatedLot": "LOT-0003"
},
{
"additionalClassifications": [
{
"description": "Repair, maintenance and associated services of vehicles and related equipment",
"id": "50100000",
"scheme": "CPV"
},
{
"description": "Fleet management, repair and maintenance services",
"id": "50111000",
"scheme": "CPV"
},
{
"description": "Car maintenance services",
"id": "50112200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of trucks",
"id": "50114000",
"scheme": "CPV"
},
{
"description": "Truck maintenance services",
"id": "50114200",
"scheme": "CPV"
},
{
"description": "Maintenance and repair services related to specific parts of vehicles",
"id": "50116000",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle brakes and brake parts",
"id": "50116200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle gearboxes",
"id": "50116300",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of vehicle transmissions",
"id": "50116400",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services of starter motors",
"id": "50116600",
"scheme": "CPV"
}
],
"id": "LOT-0004",
"relatedLot": "LOT-0004"
}
],
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"lots": [
{
"awardCriteria": {
"criteria": [
{
"description": "Price and Quality",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Price and Quality"
},
"contractPeriod": {
"endDate": "2027-07-31T23:59:59+00:00",
"maxExtentDate": "2029-07-31T23:59:59+00:00",
"startDate": "2025-08-01T00:00:00+00:00"
},
"description": "Diesel and Petrol, all light commercial vehicles including cars, car derived vans and tippers up to 3500kg GVW.",
"hasRenewal": true,
"id": "LOT-0001",
"renewal": {
"description": "+12 months, +12 months"
},
"status": "active",
"title": "Light Commercial. ",
"value": {
"amount": 1250000.0,
"amountGross": 1500000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Price and Quality",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Price and Quality"
},
"contractPeriod": {
"endDate": "2027-07-31T23:59:59+00:00",
"maxExtentDate": "2029-07-31T23:59:59+00:00",
"startDate": "2025-08-01T00:00:00+00:00"
},
"description": "This includes all vehicles over 3500kg GVW, Refuse Collection Vehicles (RCV) and mechanical sweepers.",
"hasRenewal": true,
"id": "LOT-0002",
"renewal": {
"description": "+12 months, +12 months"
},
"status": "active",
"title": "LOT 2 Commercial and Specialist",
"value": {
"amount": 1750000.0,
"amountGross": 2100000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Price and Quality",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Price and Quality"
},
"contractPeriod": {
"endDate": "2027-07-31T23:59:59+00:00",
"maxExtentDate": "2029-07-31T23:59:59+00:00",
"startDate": "2025-08-01T00:00:00+00:00"
},
"description": "All light commercial electric vehicles including cars, car derived vans from a variety of manufacturers. Including RCVs once added to fleet.",
"hasRenewal": true,
"id": "LOT-0003",
"renewal": {
"description": "+12 months, +12 months"
},
"status": "active",
"title": "LOT 3 Electric Vehicles",
"value": {
"amount": 850000.0,
"amountGross": 1020000.0,
"currency": "GBP"
}
},
{
"awardCriteria": {
"criteria": [
{
"description": "Price and Quality",
"name": "Simple description",
"type": "price"
}
],
"weightingDescription": "Price and Quality"
},
"contractPeriod": {
"endDate": "2027-07-31T23:59:59+00:00",
"maxExtentDate": "2029-07-31T23:59:59+00:00",
"startDate": "2025-08-01T00:00:00+00:00"
},
"description": "All plant and road going plant including trailer mounted plant, road driven ride on mowers up to and including Tractors and Telehandlers.",
"hasRenewal": true,
"id": "LOT-0004",
"renewal": {
"description": "+12 months, +12 months"
},
"status": "active",
"title": "LOT 4 Plant",
"value": {
"amount": 450000.0,
"amountGross": 540000.0,
"currency": "GBP"
}
}
],
"mainProcurementCategory": "services",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"status": "active",
"submissionMethodDetails": "www.suffolksourcing.uk",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-05-09T11:00:00Z"
},
"title": "Fleet Servicing, Maintenance and Repair ",
"value": {
"amount": 4300000.0,
"amountGross": 5160000.0,
"currency": "GBP"
}
}
}