Materials Supply through Managed Stores Service

{
  "buyer": {
    "id": "GB-PPON-PNPT-6195-XDWV",
    "name": "Swindon Borough Council"
  },
  "date": "2026-02-18T14:25:36Z",
  "id": "014821-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05882c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "region": "UKK14",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "contactPoint": {
        "email": "tenderinghousingproperty@swindon.gov.uk",
        "name": "Swindon Council"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.swindon.gov.uk"
      },
      "id": "GB-PPON-PNPT-6195-XDWV",
      "identifier": {
        "id": "PNPT-6195-XDWV",
        "scheme": "GB-PPON"
      },
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "This notice informs the market that the contract submission deadline has changed and subsequently the tender clarification deadline has changed to the following:\nTender clarification deadline 18th February, 2026 till 12 noon.\nTender submission deadline 3rd March, 2026 till 2pm.\nNo Other changes to the notice.",
        "id": "014821-2026"
      }
    ],
    "awardPeriod": {
      "endDate": "2026-04-20T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Swindon Borough Council is seeking to form a contract with a suitable provider for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc.\nThe initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension.  Estimated contract spend is \u00a312m across the initial 4 year contract term and \u00a321.3m  across the potential total Seven (7) year contract term.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-18T14:25:36Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "014821-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/014821-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-18T12:00:00Z"
    },
    "expressionOfInterestDeadline": "2026-03-03T14:00:00Z",
    "id": "DN802354",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Timber products",
            "id": "03419100",
            "scheme": "CPV"
          },
          {
            "description": "Storage and warehousing services",
            "id": "63120000",
            "scheme": "CPV"
          },
          {
            "description": "Workwear accessories",
            "id": "18140000",
            "scheme": "CPV"
          },
          {
            "description": "Road furniture",
            "id": "34928000",
            "scheme": "CPV"
          },
          {
            "description": "Highway materials",
            "id": "34929000",
            "scheme": "CPV"
          },
          {
            "description": "Site-safety equipment",
            "id": "35113100",
            "scheme": "CPV"
          },
          {
            "description": "Kitchen furniture and equipment",
            "id": "39141000",
            "scheme": "CPV"
          },
          {
            "description": "Water heaters and heating for buildings; plumbing equipment",
            "id": "39715000",
            "scheme": "CPV"
          },
          {
            "description": "Central-heating equipment",
            "id": "39715210",
            "scheme": "CPV"
          },
          {
            "description": "Gas appliances",
            "id": "39721410",
            "scheme": "CPV"
          },
          {
            "description": "Park and playground equipment",
            "id": "43325000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Construction materials and associated items",
            "id": "44100000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 joinery",
            "id": "44220000",
            "scheme": "CPV"
          },
          {
            "description": "Builders\u0027 carpentry",
            "id": "44230000",
            "scheme": "CPV"
          },
          {
            "description": "Paints, varnishes and mastics",
            "id": "44800000",
            "scheme": "CPV"
          },
          {
            "description": "Stone for construction, limestone, gypsum and slate",
            "id": "44900000",
            "scheme": "CPV"
          },
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Price is further broken down into the following sub criteria:\nA. Core items will have 27.5%.\nThese are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc\n(Core).\nB. Non-core will have 17.5% which is further broken down as:\nB.1 Defined (identified noncore) items will have 10%.\nThese are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc\n(Non Core).\nB.2. Non defined (non-core) items have 7.5%.\nThese are the items listed in pricing schedule under Sheet 3 with % as:\nB.2.1 Electrical category: 3%\nB.2.2 Clothing category: 1%\nB.2.3 Roof and Tiles category: 0.5%\nB.2.4 Heating category : 1%\nB.2.5 Paint and Decoration category: 0.5%\nB.2.6 Ironmongery category : 0.5%\nB.2.7 All other categories excluding 3rd party specialist items: 1%\nSBC will reserve the right to ask for 3 quotes.\nC. For mark-up cost on 3rd party specialist items is overall 7.5%. These are the items listed in\npricing schedule under Sheet 4 and broken down as:\nC.1 Glass-2.5%\nC.2 Kitchen-1.5%\nC.3 Noncore items which are purchased through 3rd party due to urgency-3.5%\nD. Options will have 2.5% (Delivery VAN - applicable for future option). These are the items listed in pricing schedule under Sheet 5. All the items\u0027 volumes listed on pricing schedule are not guaranteed volume.",
              "name": "Price",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Quality is further broken down into the following sub criteria:\n\u2022Core Stock Management: 8%\n\u2022Van Stock: 8%\n\u2022Proposed Solution: 7%\n\u2022 Value for Money: 3%\n\u2022 Staffing and Succession Planning: 3%\n\u2022 Product Management and Performance Management: 3%\n\u2022 Mobilisation: 3%",
              "name": "Quality",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-08-31T23:59:59+01:00",
          "maxExtentDate": "2033-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial contract term will be for Four (4) years with an option to extend for a further\nTwo (2) years plus a further One (1) year extension."
        },
        "status": "active",
        "value": {
          "amount": 21300000,
          "amountGross": 25560000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "In order to provide unrestricted, full , correct and free of charge access to the tender\ndocuments the Authority is providing the document in the Attachment area of the Pro\nContract e tendering portal at www.supplyingthesouthwest.org.uk\nTo access the amendable versions of the documents and to submit a response, Suppliers\nwill need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk\nthen register an Interest before obtaining access and download the Word and Excel\nformat Documents for completion and submission. Unrestricted, full, correct and free of\ncharge access to the tender documents are provided in Attachment area of the Pro\nContract e tendering portal. In the event of difficulties registering as a supplier, please\nrefer to the System Administrator Proactis support team\nProContractSuppliers@proactis.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Materials Supply through Managed Stores Service",
    "value": {
      "amount": 21300000,
      "amountGross": 25560000,
      "currency": "GBP"
    }
  }
}