Provision of a Management and Maintenance Service for EA's Fuel Management System - DAC

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2032-02-29T23:59:59+00:00",
        "startDate": "2026-02-25T00:00:00+00:00"
      },
      "documents": [
        {
          "datePublished": "2026-02-16T11:39:10Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "013768-2026",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/013768-2026"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Fuel pumps",
              "id": "42122180",
              "scheme": "CPV"
            },
            {
              "description": "Parts of fuel pumps",
              "id": "42124211",
              "scheme": "CPV"
            },
            {
              "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
              "id": "50500000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKN"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-02-24T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-NI024416",
          "name": "BALTOR SYSTEMS LTD"
        }
      ],
      "title": "Provision of a Management and Maintenance Service for EA\u0027s Current Fuel Management System",
      "value": {
        "amount": 537840,
        "amountGross": 645408,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PPHJ-6982-JPXY",
    "name": "The Education Authority NI"
  },
  "date": "2026-02-16T11:39:10Z",
  "id": "013768-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0654ad",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UKN06",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "transport.procure@eani.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PPHJ-6982-JPXY",
      "identifier": {
        "id": "PPHJ-6982-JPXY",
        "scheme": "GB-PPON"
      },
      "name": "The Education Authority NI",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "LISBURN",
        "postalCode": "BT28 2SR",
        "region": "UKN0E",
        "streetAddress": "11 Hulls Lane"
      },
      "contactPoint": {
        "email": "blyttle@baltor.co.uk",
        "telephone": "02890603232"
      },
      "details": {
        "scale": "sme",
        "url": "http://baltor.co.uk/",
        "vcse": false
      },
      "id": "GB-COH-NI024416",
      "identifier": {
        "id": "NI024416",
        "scheme": "GB-COH"
      },
      "name": "BALTOR SYSTEMS LTD",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The EA wishes to appoint a supplier for the control, monitoring and maintenance support of the EA\u0027s current  Fuel Management Sytem for bulk fuel and bulk fuel tanks. This system is required to ensure authorised use only of bulk fuel by fob/key control, electronic monitoring and reporting of fuel levels and usage by vehicle. \nProvision of pump calibration services and repairs. Additional tanks, pumps and control systems for expansion of HVO usage (Carbon reduction).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "TRN-25-012",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "sme": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "1. Baltor Systems is the only licensed provider of the EA\u0027s current Jigsaw Fuel Management System within Northern Ireland. \n2. Continuity of Service for the continued control, maintenace and monitoring of EA\u0027s current Fuel Managemetn System. \n3.\tPotential of additional costs, and risks, if EA were to change provider, as the Fuel Management System would have to be removed and reinstalled which could result in vehicles being deemed unroadworthy. This would result in major disruption to the everyday use of EA Fleet.\n4. Current providers are familiar with EA\u2019s requirements which are complex.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "switchingDirectAward"
      }
    ],
    "riskDetails": "Fuel Management Systems are currently in place in EA Depots across Northern Ireland. The EA could be at risk if these are not maintained of vehicles being taken off the road and children and young people not being able to get to school or move about due to lack of transport. \nIn addition, changing suppliers could result in a large additional expense to the EA of removing, reinstalling and the overhaul of the current EA integrated system. ",
    "status": "complete",
    "techniques": {
      "frameworkAgreement": {
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "title": "Provision of a Management and Maintenance Service for EA\u0027s Fuel Management System - DAC"
  }
}