Fully Managed Energy Supply Service (Gas and Electric)

{
  "buyer": {
    "id": "GB-PPON-PTWR-7124-XZXQ",
    "name": "Cheshire East Council"
  },
  "date": "2026-02-16T09:33:26Z",
  "id": "013694-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0513d9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crewe",
        "postalCode": "CW12JZ",
        "region": "UKD62",
        "streetAddress": "Delamere House, Delamere Street"
      },
      "contactPoint": {
        "email": "procurementeast@cheshireeast.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTWR-7124-XZXQ",
      "identifier": {
        "id": "PTWR-7124-XZXQ",
        "scheme": "GB-PPON"
      },
      "name": "Cheshire East Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-01T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Council seeks to make provision for its electricity and gas requirements from 1st April 2027 for a period of three years with the option to extend for 2 x 12 months. The Council intends to procure a fully managed service whereby the Managed Service Provider (MSP) will purchase energy for and on behalf of the Council via an established framework or dynamic purchasing system that is compliant with either the previous or current Procurement Regulations, which amounts to approximately \u00a312,000,000 per annum within its Corporate, Unmetered Supply (UMS) and Schools portfolio including Academies. It will provide a flexible purchasing method of procuring energy and will provide an end-to-end billing and management service. It will take the form of a single contract with the MSP negating the need to have a separate contract with the energy suppliers.\nDeliveries of services included are as follows:\n\u2022 Account Management including customer service;\n\u2022 Billing;\n\u2022 Management of Sites and Metering;\n\u2022 Data Management;\n\u2022 Purchase of green electricity;\n\u2022 Complaints Handling;\n\u2022 Online Management Portal;\n\u2022 Portfolio Reviews;\n\u2022 Performance Requirements and Service Levels\nThe contract provides for the possibility that the contract value may be modified by an increase or decrease during the contract term, in line with one or more of the following parameters: energy tariffs; energy volume consumption changes; applicable VAT rates; adjustments to school and academy participation; and/or upon exercise of the option to take up green gas supply. As that potential for modification to contract value has been specifically provided for in the contract, and as such a modification would not change the overall nature of the contract, it shall be considered by the contracting authority to be a permitted modification under section 74 and Schedule 8(1) of the Procurement Act 2023, without the need for a new procurement.\nThe fully managed service budget is \u00a3250,000 for the 5 years. \nThe values given in this notice are only estimations and take into account the extension option - the Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-16T09:33:26Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013694-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013694-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-09T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "C4382",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Petroleum products, fuel, electricity and other sources of energy",
            "id": "09000000",
            "scheme": "CPV"
          },
          {
            "description": "Gas distribution and related services",
            "id": "65200000",
            "scheme": "CPV"
          },
          {
            "description": "Electricity distribution and related services",
            "id": "65300000",
            "scheme": "CPV"
          },
          {
            "description": "Other sources of energy supplies and distribution",
            "id": "65400000",
            "scheme": "CPV"
          },
          {
            "description": "Meter reading service",
            "id": "65500000",
            "scheme": "CPV"
          },
          {
            "description": "Energy-efficiency consultancy services",
            "id": "71314300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD62"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality Score",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Total Fee for Managed Service",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Option to purchase green gas if required and viable.\nOption for schools participation to fluctuate.\nOption to buy the required quantities of gas and electric, which may exceed or be less than the stated \u00a312,000,000 per annum."
        },
        "renewal": {
          "description": "2 x 12 months\nAn initial term of 3 years and a maximum extension period of 2 years will apply. Any extension shall be at the Council\u0027s sole and absolute discretion and for a period or periods (each to be no less than one (1) year in duration) of up to two (2) years in the aggregate."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Employers Liability Insurance - \u00a310,000,000 (with respect of each and every claim)\nPublic Liability Insurance - \u00a35,000,000 (with respect of each and every claim)\nProfessional indemnity Insurance - \u00a31,000,000 (with respect of each and every claim)",
              "type": "economic"
            },
            {
              "description": "Procured gas and electricity for a local authority or comparable multi-site public sector property portfolio(s) within the last three years\nProvided a fully managed energy service for electricity and gas with a contract value of more than \u00a36m per annum (including the managed service element and the supply of energy) within the last three years\nProcured REGO electricity or green gas for a public sector organisation\nMeet data security requirements (see checklist requirements in tender documents)\nMust be registered with the ICO\nMust have Health and Safety Policy \nAny enforcement/ remedial action orders need to have been met\nMust not have had complaint upheld following an investigation by the Equality and Human Rights Commission for the grounds of unlawful discrimination",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 60250000,
          "amountGross": 72300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2031-01-05T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "www.the-chest.org.uk\nThis procurement exercise will be conducted on Cheshire East Borough Council\u0027s electronic contract and tender management system at the www.the-chest.org.uk Organisations wishing to be considered for this contract must register their expression of interest and provide additional required information through the contract and tender management system. Expressions of interest must be by way of completion and return of the invitation to\ntender (\u0027ITT\u0027) (in accordance with the requirements set out in the ITT) by the date and time specified.\nIf you have any technical problems with the contract and tender management system please contact the help-desk on: ProcontractSuppliers@proactis.com or 03300050352. In order\nto participate, providers must register, complete and upload completed documentation and submit this via the Chest at the link provided in this notice. The project reference on The\nChest is DN794424. The values given in this notice are only estimations - the Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative\nvolumes.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-18T12:00:00Z"
    },
    "title": "Fully Managed Energy Supply Service (Gas and Electric)",
    "value": {
      "amount": 60250000,
      "amountGross": 72300000,
      "currency": "GBP"
    }
  }
}