Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to Non-Housing

{
  "buyer": {
    "id": "GB-FTS-1335",
    "name": "West Lothian Council"
  },
  "date": "2025-04-07T17:05:35+01:00",
  "description": "SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.\nIf bidders intend to use a supply chain to deliver the requirements detailed in II.2.4 in the Find a Tender Service, Contract Notice or relevant section of the Site Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:\na) their standard payment terms\nb) \u226595% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year\nIf the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.\nCONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except\ninsofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the\nAuthority will similarly be treated in confidence except:\n(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of\nInformation (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities\u2019 information.\nThe Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.\n(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;\n(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the\nSupplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28897. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nA summary of the expected community benefits has been provided as follows:\nWest Lothian Council is committed to maximising Community Benefits from its procurement activities. Under this procurement, the contractor, and its supply chain, will be required to support the authority\u2019s economic, social and environmental objectives relating to participation in skills development, training and employment initiatives and other value-added contributions. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.\nThe buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 28082. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\na rage of community benefits will be available to chose from and will account for 3% of the overall tender score.\n(SC Ref:794414)",
  "id": "013495-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794414",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04fe5d",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UKM78",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "gordon.ferguson@westlothian.gov.uk",
        "faxNumber": "+44 1506281325",
        "name": "Gordon Ferguson",
        "telephone": "+44 1506281814",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.westlothian.gov.uk"
      },
      "id": "GB-FTS-1335",
      "identifier": {
        "legalName": "West Lothian Council"
      },
      "name": "West Lothian Council",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "id": "GB-FTS-143190",
      "identifier": {
        "legalName": "Livingston Sheriff Courts"
      },
      "name": "Livingston Sheriff Courts",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-07T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "PCS-T"
      },
      "date": "2025-05-07T12:00:00+01:00"
    },
    "classification": {
      "description": "Primary school construction work",
      "id": "45214210",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "description": "Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to schools",
    "hasRecurrence": false,
    "id": "CC14036",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work for school buildings",
            "id": "45214200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "deliveryLocation": {
          "description": "Various"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "10",
              "name": "Health \u0026 Safety",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Personnel",
              "type": "quality"
            },
            {
              "description": "20",
              "name": "Delivery of Service",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "2",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The purpose of this contract is to ensure the continued servicing, repair, and replacement of commercial kitchen equipment across council-operated facilities. The contract is essential for maintaining the functionality and safety of kitchen operations within [specific locations, e.g., schools, care homes, community centres, ensuring compliance with health and safety regulations and minimizing downtime due to equipment failures. Additional information: N/A",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3+1+1"
        },
        "status": "active",
        "submissionTerms": {
          "electronicCataloguePolicy": "required",
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "SPD question 4B.6 West Lothian Council will use Dun and Bradstreet\u2019s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.\nIn the event that the tenderer is not required to publish accounts and therefore does not have a Dun \u0026 Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.\nIt is recommended that candidates review their own Dun \u0026 Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun \u0026 Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun \u0026 Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer\u2019s financial status.\nIn the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.\nShould after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
          "minimum": "Insurance levels:\nEmployers liability 10,000,000 GBP\nPublic liability 5,000,000 GBP\nValid motor vehicle insurance",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 1080
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "electronicAuction": {
        "description": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "hasElectronicAuction": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-07T12:00:00+01:00"
    },
    "title": "Term Contract for New Kitchen Installations, Replacement Equipment and Repairs to Non-Housing",
    "value": {
      "amount": 1250000,
      "currency": "GBP"
    }
  }
}