EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

{
  "awards": [
    {
      "id": "013472-2026-40622-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-174459",
          "name": "Fujitsu Services Limited"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-84187",
    "name": "the Education Authority"
  },
  "contracts": [
    {
      "awardID": "013472-2026-40622-1",
      "dateSigned": "2015-11-30T00:00:00Z",
      "id": "013472-2026-40622-1",
      "status": "active",
      "value": {
        "amount": 40401666.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-02-13T14:16:51Z",
  "id": "013472-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058fa8",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UK",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "ict.procure@eani.org.uk"
      },
      "details": {
        "buyerProfile": "https://etendersni.gov.uk/epps",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "https://etendersni.gov.uk/epps"
      },
      "id": "GB-FTS-84187",
      "identifier": {
        "legalName": "the Education Authority"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Bracknell",
        "region": "UK"
      },
      "contactPoint": {
        "email": "askfujitsu@uk.fujitsu.com"
      },
      "details": {
        "scale": "large",
        "url": "https://global.fujitsu/en-uk"
      },
      "id": "GB-FTS-174459",
      "identifier": {
        "legalName": "Fujitsu Services Limited"
      },
      "name": "Fujitsu Services Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast"
      },
      "id": "GB-FTS-159167",
      "identifier": {
        "legalName": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures"
      },
      "name": "The UK does not currently have any such bodies with responsibilities for appea/mediation procedures",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "System and support services",
      "id": "72250000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of a fully integrated Finance and HR/Payroll system for the Education Authority",
    "id": "40622",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "100",
              "name": "Best Technical Score",
              "type": "quality"
            },
            {
              "description": "0",
              "type": "price"
            }
          ]
        },
        "description": "The contract is for an integrated Financial Management Information system and HR/Payroll (including DE\u0027s Teachers\u0027 payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Education. Additional information: This VEAT is to inform the market of the proposal to modify this contract to enable the addition and introduction an integrated Punchout solution to the iFS system. The introduction of this solution will involve the addition of \u00a3213,000.00 to the Overall Contract Value (this value is for all envisaged costs for the delivery and operation of the Punchout solution up to 31/03/2027).. . The revised overall contract value will then be \u00a340,401,666.00.. . The introduction of the module will aid EA to comply with its legal requirements as detailed below: . - The Procurement Act 2024 (section68(2)) requires that 100% undisputed invoices are paid within 30 days. EA currently has a Prompt Payment target to pay invoices within 30 days, and achievement of this is dependent on having an efficient way of raising orders. Punchout will support ordering accuracy, leading to less credit notes and payment delays due to difficulties in invoice matching.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract will include an option to extend the contract for five (5) further periods of one (1) year (15 years in total)."
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The legislation governing the Contract Modification is the Public Contracts Regulations 2015 (PCR 2015) and Regulation 72 (Modification of contracts during .  their term).\nFor this particular contract modification EA could rely on Reg 72(1)(e).\nRegulation 72(1)(e) states; The changes are \u201cnot substantial\u2019, and further defines \u201cnot substantial\u201d as under Regulation 72(8) of the PCRs as:\n(a)\tthe modification does not render the contract materially different in character;\n(b)\tthe modification does not introduce any conditions which, had they been part of the initial procurement, would have (i) allowed for admission of other candidates than those initially selected; (ii) allowed for the acceptance of a tender other than that originally accepted; or (iii) attracted additional participants in the procurement procedure;\n(c)\tthe modification does not change the economic balance of the contract in favour of the contractor;\n(d)\tthe modification does not extend the scope of the contract considerably; and\n(e)\tthe modification does not replace the contractor that the contract was initially awarded to.   \nThe introduction of the e-Invoicing module to this contract does not:\n(f)\trender the contract materially different in character \u2013 (this is an integral module to most modern Finance and Payment systems);\n(g)\tit doesn\u2019t introduce any new conditions that would have allowed for the admission of other candidates, or, allowed for the acceptance of another tender, or, attracted additional participants in the original procurement procedure;\n(h)\tthe modification value of \u00a3213,000.00 represents a very small percentage increase (i.e. 0.7%) to the original contract value;\n(i)\tthe scope of the modification does not extend the scope of the contract considerably (it is a fairly small piece of functionality that is being added to the overall solution); and\n(j)\tthe modification does not replace the contractor that the contract was initially awarded to (the contract remains with Fujitsu).",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)"
  }
}