Planned and Reactive Maintenance Services

{
  "buyer": {
    "id": "GB-PPON-PMTB-3924-HHTH",
    "name": "Salisbury City Council"
  },
  "date": "2025-04-07T14:29:46+01:00",
  "id": "013418-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fe2b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Salisbury",
        "postalCode": "SP1 1JH",
        "region": "UKK15",
        "streetAddress": "The Guildhall, Market Place"
      },
      "contactPoint": {
        "email": "procurement.support@hants.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://salisburycitycouncil.gov.uk/"
      },
      "id": "GB-PPON-PMTB-3924-HHTH",
      "identifier": {
        "id": "PMTB-3924-HHTH",
        "scheme": "GB-PPON"
      },
      "name": "Salisbury City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A tender for this has already been undertaken and not awarded under the PCR 2015"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-05-26T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Any disputes can be raised by contacting the SCC officer raising the PO in the first instance. If that does not resolve the dispute, the dispute will be escalated up the management chain. \nInvoices will be invalid if they are dated or dispatched before the goods or services have been received or accepted. "
    },
    "description": "Salisbury City Council (the Authority) are seeking a suitable supplier for the provision a a maintenance and repair service to cover the above list as well as undertake various smaller Pre-Planned Maintenance (PPM) works / services on their estate, including listed building, work offices and public spaces, as listed below:\n\u2022 Planned and reactive maintenance, including:\n\u2022 Provision of a \u2018one stop shop\u2019 for works and repairs\n\u2022 Electrical, plumbing etc\n\u2022 Footpaths\n\u2022 Buildings (including listed buildings)\n\u2022 Public conveniences\n\u2022 Parks and Open Spaces",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-07T14:29:46+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013418-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013418-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-21T17:00:59+01:00"
    },
    "id": "EX26833",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK15"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "The use of lots will mean the contract management of multiple suppliers, which may pose risk to contract liability and management or make the requirement disproportionately expensive to manage."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "There are a maximum of 1650 points available.",
              "name": "Quality criterion 1",
              "type": "quality"
            }
          ],
          "weightingDescription": "The award will be made on a Price per Quality Point (PpQP) method using the below calculation:\nSuppliers submitted price / number of quality points scored = Final PpQP"
        },
        "contractPeriod": {
          "endDate": "2028-06-30T23:59:59+01:00",
          "maxExtentDate": "2030-06-30T23:59:59+01:00",
          "startDate": "2025-07-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of \u00a3 1,280,000"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "ISO9001 or equivalent \nISO14001 or equivalent\nISO45001 or equivalent ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 3200000.0,
          "amountGross": 3840000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Previous failed tender\nThe previous tender, EX26418, was not awarded due to disproportionate award criteria in the selection questionnaire. This could result in frustrations from bidders, Clear communication with them will be key to preventing frustrations escalating\nEstimated costs won\u2019t cover unexpected / undiscovered emergency work\nthis will need to be managed by regular meeting with suppliers and the Authority to deem what is the appropriate course of action. A contingency figure will be built into the contract for any potential cost rises over the contractual period.\nSpecification development\nThe Authority have noted that the internal expertise to build a specification does not exist within the Authority. HCC will provide an output specification to use as a base and the Authority will need to review and accept whether they will deem it fit for purpose. The risk will be acknowledged and accepted by the Authority. This is considered high risk and has the potential to result in a failed tender or the award to a supplier who may not be able to meet the needs of the Authority.\nNo Legal input\nSCC have not used any legal input in this tender, and will use standard JCT terms and conditions.",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/hampshire/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-07T14:00:59+01:00"
    },
    "title": "Planned and Reactive Maintenance Services",
    "value": {
      "amount": 3200000.0,
      "amountGross": 3840000.0,
      "currency": "GBP"
    }
  }
}