The Provision of the Educational Management Information System

{
  "awards": [
    {
      "id": "013273-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-07790198",
          "name": "Arbor Education Partners Limited"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-COH-06995649",
    "name": "Outwood Grange Academies Trust"
  },
  "contracts": [
    {
      "awardID": "013273-2025-1",
      "dateSigned": "2025-04-02T00:00:00+01:00",
      "id": "013273-2025-1",
      "status": "active",
      "value": {
        "amount": 2181084.61,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-04-07T09:08:31+01:00",
  "id": "013273-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fdc5",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Wakefield",
        "postalCode": "WF12PF",
        "region": "UKE45",
        "streetAddress": "Potovens Lane"
      },
      "contactPoint": {
        "email": "s.richards@outwood.com",
        "name": "Suzi Richards",
        "telephone": "+44 7989177767"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.outwood.com/"
      },
      "id": "GB-COH-06995649",
      "identifier": {
        "id": "06995649",
        "legalName": "Outwood Grange Academies Trust",
        "scheme": "GB-COH"
      },
      "name": "Outwood Grange Academies Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "region": "UK"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-COH-07790198",
      "identifier": {
        "id": "07790198",
        "legalName": "Arbor Education Partners Limited",
        "scheme": "GB-COH"
      },
      "name": "Arbor Education Partners Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London"
      },
      "id": "GB-FTS-525",
      "identifier": {
        "legalName": "High Court"
      },
      "name": "High Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Educational software package",
      "id": "48190000",
      "scheme": "CPV"
    },
    "description": "Outwood Grange Academies Trust (\"Outwood\") intends to award a contract for the provision of its educational management system (\"MIS\").",
    "id": "ocds-h6vhtk-04fdc5",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "Outwood\u0027s requirement is to have one unified MIS across all of the trusts family of schools to simplify processes and to increase operating efficiency, reduce costs and streamline the user experience. \nBy moving to a more modern cloud based MIS solution, Outwood will drastically reduce the number of individual systems and therefore logins that staff have to use. This migration to a unified system will also help in reducing costs associated with running multiple different operating platforms. \nThe intention is to also remove the additional costs associated with the MIS provision as part of this activity once the current contract expires.\nOutwood requires an established provider that can incorporate the additional features it requires as part of standard functionality.\nOutwoods intention is to migrate to the MIS operator that offers the highest level of compatibility to the current systems that the trust operate at the best value.  This would ensure the most advantageous offering which looks to reduce migration impact to the schools and system users, reduces the costs in redeveloping systems in use and minimise costs and time involved in the need to retrain staff across the trust.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "This can be extended through further direct award at the end of the initial agreement through a suitable compliant framework agreement."
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The intention is to use the KCS Education Management Systems framework agreement Y20024 direct award.\nOutwood  identified the requirement for the new MIS to be that which provides the most compatible connectivity to the range of internal and external systems being used across all of the schools. The most advantageous offer is delivered by Arbor and therefore the decision has been made to award the contract by way of direct award under the framework to Arbor.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "The Provision of the Educational Management Information System"
  }
}