LGAT Cleaning Tender

{
  "buyer": {
    "id": "GB-COH-08085503",
    "name": "LINCOLNSHIRE GATEWAY ACADEMIES TRUST"
  },
  "date": "2025-04-04T17:23:19+01:00",
  "id": "013232-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fdad",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVNZ-6633-GJYN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Louth",
        "postalCode": "LN11 0HG",
        "region": "UKF30",
        "streetAddress": "Gateway House"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "telephone": "+44 1892251001"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://lincolnshiregateway.co.uk/"
      },
      "id": "GB-COH-08085503",
      "identifier": {
        "id": "08085503",
        "scheme": "GB-COH"
      },
      "name": "LINCOLNSHIRE GATEWAY ACADEMIES TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Tunbridge Wells",
        "postalCode": "TN1 2QP",
        "region": "UKJ46",
        "streetAddress": "The Old Bakery"
      },
      "contactPoint": {
        "email": "info@cohesionconsulting.co.uk",
        "name": "Procurement Team",
        "telephone": "+44 1892251001"
      },
      "details": {
        "url": "http://www.cohesionconsulting.co.uk"
      },
      "id": "GB-PPON-PDHZ-5734-RHMT",
      "identifier": {
        "id": "PDHZ-5734-RHMT",
        "scheme": "GB-PPON"
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      "name": "COHESION CONSULTING LTD",
      "roleDetails": "managing the process on behalf of the trust",
      "roles": [
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  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-07-11T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Payment Terms must comply with UK Government requirement"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Lincolnshire Gateway Academies Trust is a highly successful multi-academy trust currently operating nine primary and secondary academies. In addition, two new primaries are under construction, with a potential secondary school set to join the Trust.  Based in Lincolnshire, the Trust supports some 5,500 students. The academies are supported by a team of 788 teaching and support staff. The current contract is managed in-house, except for Kirton Academy which is provided by an external company. Kidgate Primary Academy is potentially joining the Trust in September and their cleaning is done by an external company. \nThe Trust is tendering its cleaning services with the aim to appoint a professional cleaning contractor with proven experience in first-generation TUPE transfers. The selected contractor must either hold, or have the ability to achieve Admitted Body Status for LGPS pensions. \nThe contract is scheduled to commence on 1st August 2025, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Trust\u0027s satisfaction and agreement on budgets and service levels. \nThe estimated turnover for the entire five-year duration is approximately \u00a33,000,000.\nThe contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The Trust expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the year. \nThe procurement process follows a two stage \u0027Competitive Flexible\u0027 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home"
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      {
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        "url": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home"
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      {
        "documentType": "technicalSpecifications",
        "id": "L-3",
        "url": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home"
      },
      {
        "description": "All documents are available on the link above.",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "www.in-tendhost.co.uk/cohesionconsulting/aspx/Home"
      },
      {
        "accessDetails": "via this web address: https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
        "documentType": "biddingDocuments",
        "id": "future"
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      {
        "datePublished": "2025-04-04T17:23:19+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "013232-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/013232-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-22T13:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-04-24T13:00:00+01:00",
    "id": "CCL_101",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE13"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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        "awardCriteria": {
          "criteria": [
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              "description": "35% ON COST",
              "name": "COST",
              "numbers": [
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                  "weight": "percentageExact"
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              ],
              "type": "cost"
            },
            {
              "description": "65% on quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-07-31T23:59:59+01:00",
          "maxExtentDate": "2030-07-31T23:59:59+01:00",
          "startDate": "2025-08-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract can be extended for 2 x 1 years or 1 x 2 years based on satisfactory performance and mutual agreement."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 3000000,
          "amountGross": 3600000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "Light touch contract",
      "features": "The procurement process follows a two stage \u0027Competitive Flexible\u0027 approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting. This process is  managed under the Light Touch Regime, and the Trust reserves the right to refine the award criteria throughout. All details are available on our in-tend website: https://in-tendhost.co.uk/cohesionconsulting/aspx/Home",
      "isAccelerated": true
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "All documents are to be returned on this website: www.in-tendhost.co.uk/cohesionconsulting/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
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    "title": "LGAT Cleaning Tender",
    "value": {
      "amount": 3000000,
      "amountGross": 3600000,
      "currency": "GBP"
    }
  }
}