Provision of Support & Maintenance of the Idox Electronic Documents Records Management System

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2026-03-31T23:59:59+01:00",
        "maxExtentDate": "2027-03-31T23:59:59+01:00",
        "startDate": "2025-04-17T00:00:00+01:00"
      },
      "date": "2025-03-26T00:00:00+00:00",
      "documents": [
        {
          "datePublished": "2025-04-03T11:37:47+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "012757-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/012757-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL16"
            }
          ],
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          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
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          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "Option to extend for one further period of 12 months if the Council still requires this service. "
      },
      "status": "active",
      "suppliers": [
        {
          "id": "GB-PPON-PYXN-6943-DMZG",
          "name": "IDOX Software Ltd "
        }
      ],
      "title": "Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System",
      "value": {
        "amount": 38755,
        "amountGross": 46506,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "date": "2025-04-03T11:37:47+01:00",
  "id": "012757-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f84a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "region": "UKL16",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "contactPoint": {
        "email": "thomaj11@caerphilly.gov.uk",
        "name": "Jessica Thomas",
        "telephone": "+441443863382"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.caerphilly.gov.uk"
      },
      "id": "GB-PPON-PWHP-2369-JPYL",
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Woking",
        "postalCode": "GU21 5SB",
        "region": "UKJ25",
        "streetAddress": "Unit 5, Woking 8, Forsyth Road"
      },
      "contactPoint": {
        "email": "tim.jones@idoxgroup.com"
      },
      "details": {
        "scale": "large",
        "vcse": false
      },
      "id": "GB-PPON-PYXN-6943-DMZG",
      "identifier": {
        "id": "PYXN-6943-DMZG",
        "scheme": "GB-PPON"
      },
      "name": "IDOX Software Ltd ",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Award of contract via Direct Award to IDOX Ltd for the Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council\u0027s SharePoint site.",
    "id": "PROC262",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition",
    "status": "complete",
    "title": "Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System"
  }
}