Procurement of a Computer Aided Facilities Management CAFM) System

{
  "buyer": {
    "id": "GB-PPON-PWHQ-6332-HXGW",
    "name": "Barnsley Hospital NHS Foundation Trust"
  },
  "date": "2026-02-12T10:30:40Z",
  "id": "012730-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06011a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Barnsley",
        "postalCode": "S75 2EP",
        "region": "UKE31",
        "streetAddress": "Gawber Road"
      },
      "contactPoint": {
        "email": "vanessa.jinks@nhs.net",
        "name": "Vanessa Jinks"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.barnsleyhospital.nhs.uk"
      },
      "id": "GB-PPON-PWHQ-6332-HXGW",
      "identifier": {
        "id": "PWHQ-6332-HXGW",
        "scheme": "GB-PPON"
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      "name": "Barnsley Hospital NHS Foundation Trust",
      "roles": [
        "buyer"
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    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Rotherham",
        "postalCode": "S60 2UD",
        "region": "UKE31",
        "streetAddress": "Rotherham Hospital, Moorgate Road"
      },
      "contactPoint": {
        "email": "vanessa.jinks@nhs.net",
        "name": "Vanessa Jinks"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.therotherhamft.nhs.uk"
      },
      "id": "GB-PPON-PWVB-6553-QVYV",
      "identifier": {
        "id": "PWVB-6553-QVYV",
        "scheme": "GB-PPON"
      },
      "name": "The Rotherham NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-19T23:59:59Z"
    },
    "description": "Barnsley Facilities Services (BFS), a wholly owned subsidiary of Barnsley Hospital NHS Foundation Trust and The Rotherham NHS Foundation Trust, are looking to procure a CAFM (Computer Aided Facilities Management) system.  \nThe bidder MUST be able to provide all of the following functionality as a minimum:\nAsbestos Management\nClear up to date asbestos record that captures identified materials, their condition, and associated risks so that organisations can manage safety and compliance effectively\nAsset Management\nProvision of a clear, structured asset register that captures essential information about each asset throughout its lifecycle, helping organisations manage, track, and maintain their assets efficiently.\nHelp Desk / Task Management\nProvision of a clear, auditable workflow that tracks tasks from creation to completion, helping teams prioritise, organise, and monitor work efficiently while maintaining full visibility and oversight\nPlanned Preventative Maintenance\nProvision of a clear and consistent way to plan, schedule, and monitor preventive maintenance, giving teams full visibility of upcoming work and helping them manage resources, safety, and asset performance more effectively.\nProperty Register Maintenance\nProvision of a central, structured record of all estate spaces, helping organisations manage property information efficiently while supporting wider operational, compliance, and financial processes\nReporting and Dashboards\nFunctionality to provide clear, real time visibility of performance and compliance through accessible, filterable dashboards and reports that support effective monitoring, analysis, and decision making.\nResource Management\nFunctionality to help the organisations manage and deploy their workforce efficiently by giving clear visibility of staff activity, task progress, and resource demands to support effective planning and performance oversight.\nStores / Stock Management\nFunctionality to give the organisations clear control and visibility over stock levels and usage, helping them manage inventory efficiently and maintain availability while supporting better cost and resource planning.\nTask Management Handheld Application\nFunctionality to enable field staff to manage and complete tasks in real time through a mobile app, giving them clear access to job details, asset information, and on site tools so work can be carried out efficiently and accurately.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-12T10:30:40Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "012730-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/012730-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-25T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "C409773",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Facilities management software package and software package suite",
            "id": "48420000",
            "scheme": "CPV"
          },
          {
            "description": "Computer facilities management services",
            "id": "72514000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Single system and provider required due to requirement for interconnectedness."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Qualitative score of features required from the system.",
              "name": "Features List",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Assessment score of responses to technical questions",
              "name": "Technical",
              "numbers": [
                {
                  "number": 20.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Qualitative assessment of responses to social value questions",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Financial evaluation of bid",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-30T23:59:59+01:00",
          "maxExtentDate": "2033-06-30T23:59:59+01:00",
          "startDate": "2026-04-09T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Two 2-year extensions to be included in the contract (a total of 4 years)"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As stated in Part 3 of the Supplier Information Questionnaire",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 846000.0,
          "amountGross": 1016000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2033-02-07T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "Submission via the Atamis portal at https://health-family.force.com/s/Welcome",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-09T12:00:00Z"
    },
    "title": "Procurement of a Computer Aided Facilities Management CAFM) System",
    "value": {
      "amount": 846000.0,
      "amountGross": 1016000.0,
      "currency": "GBP"
    }
  }
}