WLC Property and void cleaning and environmental works framework

{
  "buyer": {
    "id": "GB-FTS-1335",
    "name": "West Lothian Council"
  },
  "date": "2025-04-03T11:03:05+01:00",
  "description": "Re: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.\nThe buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 28491. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nA sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nPlease Note: Community Benefits will be evaluated for this procurement procedure and will form 3% of the overall award criteria.  More information can be found on the council\u2019s website:\n-\tCommunity Benefits in Procurement\n-\tCommunity Benefits Wishlist\n(SC Ref:794066)",
  "id": "012730-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794066",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04fc7f",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "region": "UKM78",
        "streetAddress": "West Lothian Civic Centre, Howden South Road"
      },
      "contactPoint": {
        "email": "Catriona.Peden@westlothian.gov.uk",
        "faxNumber": "+44 1506281325",
        "name": "Catriona Peden",
        "telephone": "+44 1506283312",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.westlothian.gov.uk"
      },
      "id": "GB-FTS-1335",
      "identifier": {
        "legalName": "West Lothian Council"
      },
      "name": "West Lothian Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Livingston",
        "postalCode": "EH54 6FF",
        "streetAddress": "West Lothian Civic Centre"
      },
      "id": "GB-FTS-104589",
      "identifier": {
        "legalName": "Livingston Sheriff Court"
      },
      "name": "Livingston Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-06T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Online on PCS-Tender"
      },
      "date": "2025-05-06T12:00:00+01:00",
      "description": "CPU Staff Online on PCS-Tender"
    },
    "classification": {
      "description": "Cleaning and sanitation services",
      "id": "90900000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "KPIs are detailed in the specification"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The council require the services of contractors to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant. These properties are both domestic and non-domestic",
    "hasRecurrence": true,
    "id": "CC14076",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Accommodation, building and window cleaning services",
            "id": "90911000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation cleaning services",
            "id": "90911100",
            "scheme": "CPV"
          },
          {
            "description": "Building-cleaning services",
            "id": "90911200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM78"
          }
        ],
        "deliveryLocation": {
          "description": "Buildings within the West Lothian Council area"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "25",
              "name": "Potential Scenarios",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Quality of Service",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Health \u0026 Safety",
              "type": "quality"
            },
            {
              "description": "2",
              "name": "Fair Work First",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "60",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-06-30T23:59:59+01:00",
          "startDate": "2025-07-01T00:00:00+01:00"
        },
        "description": "The council require the services of a contractor to clean void and occupied properties and safely remove any items such as needles or rubbish left by the tenant.   This will be in both domestic and non-domestic properties.\nGarden and bin store areas may also require work to be done under this framework.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Unforeseen items may occur relate to this contract.  These will be discussed with the call off contractor and priced before work commences."
        },
        "renewal": {
          "description": "Allowance for extension of up to a further 12 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "If extension not to be used after 3 years.  If extension used after 4 years"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "West Lothian Council will use Dun and Bradstreet\u2019s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts.\nIn the event that the tenderer is not required to publish accounts and therefore does not have a Dun \u0026 Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period.\nIt is recommended that candidates review their own Dun \u0026 Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun \u0026 Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun \u0026 Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer\u2019s financial status.\nIn the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.\nShould after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.",
          "minimum": "The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:\nEmployer\u0027s (Compulsory) Liability: 10 million GBP\nPublic Liability: 5 million GBP\nOther Insurance:\nType: Valid Motor Vehicle Insurance",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 5
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-05-06T12:00:00+01:00"
    },
    "title": "WLC Property and void cleaning and environmental works framework",
    "value": {
      "amount": 1200000,
      "currency": "GBP"
    }
  }
}