Framework for the Provision of Multifunctional Devices

{
  "buyer": {
    "id": "GB-COH-06969741",
    "name": "HEART ACADEMIES TRUST"
  },
  "date": "2025-04-03T09:26:54+01:00",
  "id": "012675-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fc63",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVCR-6312-NPXW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bedford",
        "postalCode": "MK42 9TR",
        "region": "UKH24",
        "streetAddress": "Bedford Academy"
      },
      "contactPoint": {
        "email": "procurement@heartacademiestrust.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-06969741",
      "identifier": {
        "id": "06969741",
        "scheme": "GB-COH"
      },
      "name": "HEART ACADEMIES TRUST",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PXYJ-6338-PQDD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chester",
        "postalCode": "CH3 5UU",
        "region": "UKD63",
        "streetAddress": "Dee House"
      },
      "contactPoint": {
        "email": "tenders@value-match.co.uk"
      },
      "details": {
        "url": "https://www.value-match.co.uk/"
      },
      "id": "GB-COH-08522031",
      "identifier": {
        "id": "08522031",
        "scheme": "GB-COH"
      },
      "name": "VALUE MATCH SERVICES LTD",
      "roleDetails": "manage all procurement processes, financial management, marketing and communication, Customers, Suppliers, Call-Off Contracts and Dynamic Purchasing Systems activity on behalf of HEART and their Public Sector customer base.",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Number of Suppliers limited to 1",
        "id": "012675-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-05-04T23:59:59+01:00"
    },
    "description": "HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority.\nThe single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing.\nThe Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices.\nThe Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations.\nThe Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-04-03T09:26:54+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "012675-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/012675-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-04-15T23:59:00+01:00"
    },
    "id": "ocds-h6vhtk-04fc63",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printers and plotters",
            "id": "30232100",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "We are aiming for a single-supplier Framework, to optimise the strategic relationship between Customers, Suppliers and Value Match as the procurement service provider. The approach has been designed to enable Suppliers to create innovative solutions for the Education Sector while enabling the Supplier to effectively scale those solutions and obtaining a return on investment while delivering Value for Money for Customers."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-05-22T23:59:59+01:00",
          "startDate": "2025-05-23T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 139000000,
          "amountGross": 168800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "The Supplier will be required to pay a Supplier Management Fee, in addition to a  0.9% Volume Rebate Fee. Further information can be found within the ITT document.",
        "id": "ocds-h6vhtk-04fc63",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.009
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Please access all tender documents through the Cimple platform.\nThe tender link is: https://cimple.uk/detail/468731",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Examples: Local Councils, Education Trusts, but for the avoidance of doubt the Framework is available for use by the entire Public Sector.",
        "description": "The 0.9% Volume Rebate Fee has been chosen to remain commercially competitive, in addition to ensuring the minimum amount of funds are taken out of education.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-04-28T17:00:00+01:00"
    },
    "title": "Framework for the Provision of Multifunctional Devices",
    "value": {
      "amount": 139000000,
      "amountGross": 168800000,
      "currency": "GBP"
    }
  }
}