Grounds Maintenance Contract 4 year period from April 2025

{
  "buyer": {
    "id": "GB-PPON-PMQQ-9366-DLLX",
    "name": "Crowthorne Parish Council"
  },
  "date": "2025-04-02T12:32:19+01:00",
  "id": "012491-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fbe2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Crowthorne",
        "postalCode": "RG45 7LD",
        "region": "UKJ11",
        "streetAddress": "The Morgan Centre, Wellington Road"
      },
      "contactPoint": {
        "email": "clerk@crowthorne-pc.gov.uk",
        "name": "Grounds Maintenance Contract",
        "telephone": "01344771251"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.crowthorne-pc.gov.uk/index.php"
      },
      "id": "GB-PPON-PMQQ-9366-DLLX",
      "identifier": {
        "id": "PMQQ-9366-DLLX",
        "scheme": "GB-PPON"
      },
      "name": "Crowthorne Parish Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Contractors are invited to tender for the Grounds Maintenance Contract for Crowthorne Parish Council in Berkshire for a 4 year period from April 2025.\nThe sites to be maintained are:-\nThe Morgan Recreation Ground (including football pitch)\nCircle Hill Woods\nThe Walter recreation Ground\nTHE TENDER PROCESS \nSite visits \nContractors are warmly invited to attend a site tour with Council\u0027s Senior Projects, Events, Parks and Countryside Officer, Liz Turkington, and Council\u0027s Groundsman, Paul Chase, on one of the \nfollowing dates and times in order to fully understand the scope and specification of works \nrequired:- \nTuesday 22 April 10 am - meet at bottom of car park steps in the Morgan Recreation Ground car park, Lower Broadmoor Road, Crowthorne RG45 7LA  \n///what3words location ///mouse.card.grades \nThursday 24 April 10 am - meet at bottom of car park steps in the Morgan Recreation Ground car park, Lower Broadmoor Road, Crowthorne RG45 7LA  \n///what3words location ///mouse.card.grades \nAlthough pre-booking is not required it would be helpful if you could email projects@crowthorne-pc.gov.uk in advance so we know to expect you. \nFree car parking is available on site and in the road bays alongside the Morgan Recreation \nGround.  \nThe tour will commence at the Morgan Recreation Ground and contractors and Council staff will then walk to the Circle Hill and Walter Recreation Ground for the tour there. \nSite tours are not a pre-requisite for participating in the tender process although contractors will be required to honour their quote if the contract is awarded to them. \nFormat of submission \nThe tenders must be submitted in line with provisions outlined in Part 5 and Appendix 1 of the CPC Financial Regulations - extracts included in this pack for ease of reference. \nCouncil has agreed that tenders must be submitted electronically, via email, for this contract to clerk@crowthorne-pc.gov.uk clearly stating the following in the subject line \u0027Tender for Grounds \nMaintenance Contract\u0027 and be received by  12 noon, Monday 28 April 2025.  \nFull specification in documents attached.",
    "documents": [
      {
        "description": "Tender pack for Crowthorne Parish Council\u0027s grounds maintenance works from 20205-2029",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-408",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-408"
      },
      {
        "description": "Grounds maintenance schedule with full specification of works required  for each site (4 tabs on Excel spreadsheet) - this document must be completed in full with costings for all elements of work and submitted with the other paperwork required to enter into the tendering process.",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-409",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-409"
      },
      {
        "datePublished": "2025-04-02T12:32:19+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "012491-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/012491-2025"
      }
    ],
    "id": "Grounds Maintenance Tender",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Horticultural services",
            "id": "77300000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The criteria are clearly outlined in the tender pack."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2025-06-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "If Council is happy with the service and contractor pricing at the end of the initial contract period, the contract may be extended for a year."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The nature of this contract is for grounds maintenance in parks and open spaces in Crowthorne, Berkshire, UK. The contractor must be locally based in order to deliver these services."
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 15000,
          "amountGross": 18000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via email to clerk@crowthorne-pc.gov.uk and not via the website.\nhttps://www.crowthorne-pc.gov.uk/index.php is Crowthorne Parish Council\u0027s website.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-04-28T12:00:00+01:00"
    },
    "title": "Grounds Maintenance Contract 4 year period from April 2025",
    "value": {
      "amount": 15000,
      "amountGross": 18000,
      "currency": "GBP"
    }
  }
}