Extension of an existing contract for the Provision of Maintenance Services

{
  "awards": [
    {
      "id": "012054-2025-CRB015-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01179878",
          "name": "Dodd Group (Midlands) Limited"
        }
      ],
      "title": "Extension of existing contract for provision of building maintenance services"
    }
  ],
  "buyer": {
    "id": "GB-COH-07918913",
    "name": "ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED"
  },
  "contracts": [
    {
      "awardID": "012054-2025-CRB015-1",
      "dateSigned": "2025-03-25T00:00:00Z",
      "id": "012054-2025-CRB015-1",
      "status": "active",
      "title": "Extension of existing contract for provision of building maintenance services",
      "value": {
        "amount": 12000000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-03-31T15:30:09+01:00",
  "id": "012054-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04fac6",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B1 2JB",
        "region": "UKG31",
        "streetAddress": "10 Brindley Place"
      },
      "contactPoint": {
        "email": "haley.macmichael@acivicogroup.co.uk",
        "name": "Haley Macmichael"
      },
      "details": {
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Built environment advisory services including design and construction, and facilities management",
            "scheme": "COFOG"
          }
        ],
        "url": "https://acivicogroup.co.uk/"
      },
      "id": "GB-COH-07918913",
      "identifier": {
        "id": "07918913",
        "legalName": "ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED",
        "scheme": "GB-COH"
      },
      "name": "ACIVICO (DESIGN, CONSTRUCTION AND FACILITIES MANAGEMENT) LIMITED",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Telford",
        "postalCode": "TF3 3AZ",
        "region": "UKG",
        "streetAddress": "Stafford Park 13"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-COH-01179878",
      "identifier": {
        "id": "01179878",
        "legalName": "Dodd Group (Midlands) Limited",
        "scheme": "GB-COH"
      },
      "name": "Dodd Group (Midlands) Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC4A 1NL",
        "streetAddress": "7 Rolls Buildings, Fetter Lane"
      },
      "id": "GB-FTS-73357",
      "identifier": {
        "legalName": "High Court of Justice Technology and Construction Court"
      },
      "name": "High Court of Justice Technology and Construction Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Repair and maintenance services of building installations",
      "id": "50700000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio.  The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025.  It is proposed to extend the expiry date of the contract to 31 March 2027.",
    "id": "CRB015",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Construction work",
            "id": "45000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKG"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio.  The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions.\nIt was the intention of Acivico (DCFM) Limited (\"Acivico\")to re-tender this contract in 2024.  Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time.  The requirement for the services is ongoing.  It is anticipated that re-procurement will be undertaken for provision of these services in 2026.\nIn compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027.  This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken.\nThe proposed additional extension period is valued at \u00a312 million; which is less than 50% of the original contract value, which was \u00a330 million.  There are no material changes to the scope of the contract.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "This is the extension of an existing contract for the provision of property maintenance services to a client property portfolio.  The contract is a call-off contract let under the provisions of the Constructing West Midlands Repair and Maintenance Framework Agreement. The contract commenced 01 May 2020 and is due to expire on 30 April 2025 having utilised the periods of contract extension provided for in the original terms and conditions.\nIt was the intention of Acivico (DCFM) Limited (\"Acivico\")to re-tender this contract in 2024.  Circumstances that Acivico could not have anticipated and that were beyond its control prevented re-procurement being commenced at that time.  The requirement for the services is ongoing and there is an urgent requirement to extend the current contract further.  It is anticipated that re-procurement will be undertaken for provision of these services in 2026.\nIn compliance with the provisions of Section 72 (1) c) of the Public Contracts Regulations 2015, which apply to this contract, Acivico is seeking to vary the conditions of the original contract to amend the expiry date to 31 March 2027.  This will allow time for the development of an appropriate procurement strategy and for an appropriate procurement process to be undertaken.\nThe proposed additional extension period is valued at \u00a312 million; which is less than 50% of the original contract value, which was \u00a330 million.  There are no material changes to the scope of the contract.\nFollowing publication of this notice, Acivico will observe a standstill period of 30 days before implementing the proposed extension of contract.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive",
        "id": "D_EXTREME_URGENCY",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Extension of an existing contract for the Provision of Maintenance Services"
  }
}