Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025

{
  "buyer": {
    "id": "GB-FTS-128583",
    "name": "Portsmouth City Council"
  },
  "date": "2025-03-31T13:31:37+01:00",
  "id": "012008-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04e68a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "PORTSMOUTH",
        "postalCode": "PO12AL",
        "region": "UKJ31",
        "streetAddress": "Civic Offices"
      },
      "contactPoint": {
        "email": "procurement@portsmouthcc.gov.uk",
        "name": "Procurement Service",
        "telephone": "+44 2392688235"
      },
      "details": {
        "url": "https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/"
      },
      "id": "GB-FTS-128583",
      "identifier": {
        "legalName": "Portsmouth City Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "name": "Portsmouth City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "amendments": [
      {
        "id": "2",
        "unstructuredChanges": [
          {
            "newValue": {
              "text": "Duty To Consult \nTo ensure compliance with new regulations, such as the Social Housing Act 2023 and the Building Safety Act 2022, the Council are working to improve how the repairs service reports to the Regulator while also increasing funding for urgent safety actions.  To this extent the Council have a duty to consult with residents in relation to the current service and when considering any potential efficiency and investment into the current property portfolio.\nThe Council conducted a resident survey in 2024, and following engagement with resident repairs focus groups to understand views on the current repair service, the Council is seeking further feedback from all tenants in relation to proposed changes in the scope of the services.\nThe Council are engaging with residents on the following core proposals - \n\u2022\tOut of hours emergency repairs only\n\u2022\tRepair categories and timescales\n\u2022\tPortsmouth homes and tenant repair responsibilities\n\u2022\tManagement of voids\nFurther information in relation to the current survey can be found using the link below - \nhttps://www.portsmouth.gov.uk/services/housing/council-tenants-and-leaseholders/repairs-service-consultation/\nSuppliers will be able to access the Void Management policy consultation information and the Repairs and Maintenance policy consultation information. \nSuppliers are requested not to click on the link to complete the survey as this is for residents only at this stage. Upon completion of the survey, the information will be collated and shared with suppliers to see the likely amendments to the current scope of services under the existing contracts."
            },
            "oldValue": {
              "text": ""
            },
            "where": {
              "section": "IV.3"
            }
          }
        ]
      }
    ],
    "classification": {
      "description": "Repair and maintenance services of building installations",
      "id": "50700000",
      "scheme": "CPV"
    },
    "description": "Portsmouth City Council (the \u0027Council\u0027) is undertaking a further Soft Market Testing (SMT) exercise following cabinet approval to outsource the Repairs \u0026 Maintenance and Gas Servicing and Repairs across the Council\u0027s managed building assets. \nThe Council previously published a Prior Information Notice (PIN) under -Housing, Neighbourhood and Building Services - Repairs \u0026 Maintenance and Gas Servicing \u0026 Repair Delivery Options Appraisal, Portsmouth -  https://www.find-tender.service.gov.uk/Notice/032496-2024?origin=SearchResults\u0026p=1 \nThe Council is responsible for managing a portfolio of properties that require regular repairs and maintenance, along with gas servicing to ensure safety, compliance, and efficiency to Council properties.\nThe Council have published a PIN and subsequent associated documents under the current Public Contract Regulations 2015. However, the subsequent formal procurement will look to commence from the end of May 2025/early June 2025, at which point the forthcoming Procurement Act 2023 will have come into force legally.\nThe Council\u0027s further options appraisal will assess market capacity, capability, and interest in delivering the required services under 4 lots, the current proposed structure of which is as follows. The options appraisal will place a particular focus on the structure of Lots 2 and 4 below - \n\u2022\tLot 1 - Repairs and Maintenance On-Island (Lot1A) and Repairs and Maintenance Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from \u00a314M to \u00a318M per supplier, total value both suppliers of around \u00a336M\n\u2022\tLot 2 - Repairs and Maintenance Corporate Assets - estimated annual value from \u00a3400k to \u00a3600k\n\u2022\tLot 3 - Gas Servicing and Repair - estimated annual value from \u00a34M to \u00a35M\n\u2022\tLot 4 - Fire Safety Compliance Services - estimated annual value from \u00a3500k to \u00a31M\nThe income figures included on the lots above are based on current known anticipated demands. The Council are reviewing the implications of the devolution process to Portsmouth and the wider Authorities and will look to future proof to any subsequent procurement process to include impacts in relation to economic development, supplier diversity and regulatory compliance. This will encompass considerations of the geographical location, scope of service, and value of the opportunity.\nFor full details of the Council\u0027s formal report and associated appendices in seeking cabinet approval to continue with an outsourcing solution can be found using the following link - \nhttps://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340\u0026PlanId=0\u0026Opt=3#AI25498\nTo assist interested suppliers in understanding the proposed lotting options, the Council will be running a Microsoft Teams event on Wednesday 5th March 2025 at 15:00. \nSuppliers are encouraged but not obliged to complete an online survey. Completing the survey will help the Council to structure the lots and scope of service to allow the optimal means for suppliers, including SMEs, to participate in the subsequent procurement. \nFor detail on how to access the survey suppliers should register on the Councils e-sourcing platform, Intend - https://in-tendhost.co.uk/portsmouthcc/aspx/home \nThe Council are requesting the survey is completed by Wednesday 19th March 2025 by 12:00, any responses after this deadline may not be considered in the soft market testing report.",
    "id": "P00005075",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "mainProcurementCategory": "services",
    "title": "Housing, Neighbourhood and Building Services - Repairs \u0026 Maintenance, Gas Servicing \u0026 Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025"
  }
}