National Library of Scotland - Finance System

{
  "buyer": {
    "id": "GB-FTS-9417",
    "name": "National Library of Scotland"
  },
  "date": "2025-03-28T11:44:38Z",
  "description": "This tender process will comprise of 2 stages where, following the initial evaluation of the tender responses, the 4+ highest scoring tenders will be invited to a demonstration stage. Findings from this demonstration stage will be used to verify written tender responses and will form part of the overall Quality score.\nThe Library is not bound to accept the lowest or any submission.\nForm of Contract - the successful tenderer will be required to enter into a formal contract in the form as detailed in ITT.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=789244.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:789244)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=789244",
  "id": "011732-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000789244",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04cebc",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH1 1EW",
        "region": "UKM",
        "streetAddress": "George IV Bridge"
      },
      "contactPoint": {
        "email": "i.byrne@nls.uk",
        "name": "Ines Byrne",
        "telephone": "+44 1316233700",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Recreation, culture and religion",
            "id": "08",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.nls.uk"
      },
      "id": "GB-FTS-9417",
      "identifier": {
        "legalName": "National Library of Scotland"
      },
      "name": "National Library of Scotland",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh"
      },
      "id": "GB-FTS-1033",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-05-08T14:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "PCS portal post box"
      },
      "date": "2025-05-08T14:00:00+01:00",
      "description": "Ines Byrne - Procurement and Contracts Manager\nRosa Mak - Procurement and Contracts Partner\nNeil Brown - Procurement and Contracts Officer\nLeaving 2hrs between tender closing and post box opening in case of technical reason for late submissions. Post box opened by 2 of the staff listed above. Presence of all required tender documents is verified."
    },
    "classification": {
      "description": "Business transaction and personal business software package",
      "id": "48400000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "The relevant contract performance conditions are included in the procurement documents."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies.\nThe Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library\u2019s needs. The Library expects no \u2018on-premise\u2019 installation.\nThe required Finance System solution will include: Main accounting package (Purchase, Sales \u0026 General ledgers); Purchase ordering system; Reporting system; Ongoing support.\nThe procured Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports.",
    "hasRecurrence": true,
    "id": "2023.24.077",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          },
          {
            "description": "Financial analysis and accounting software package",
            "id": "48440000",
            "scheme": "CPV"
          },
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "deliveryLocation": {
          "description": "Edinburgh"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Understanding and Technical",
              "type": "quality"
            },
            {
              "description": "20",
              "name": "Methodology and Delivery",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Data Processing and Cyber Security",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Fair Work",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "30",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "The National Library of Scotland is seeking a suitably qualified, experienced, knowledgeable and innovative Supplier to replace its current finance systems with a modern equivalent that will generate business efficiencies.\nThe Library is adopting a Cloud-first approach and is therefore seeking a fully hosted SaaS (Software as a Service) solution accessed through a web browser that fits the Library\u2019s needs. The Library expects no \u2018on-premise\u2019 installation.\nThe required Finance System solution will include: Main accounting package (Purchase, Sales \u0026 General ledgers); Purchase ordering system; Reporting system; Ongoing support.\nThe Finance System will effectively accommodate Library operations at the following scale: Six core Finance staff users; 100 general staff users who would be expected to either process purchase orders, undertake invoice approvals or accessing finance reports. Additional information: n/a",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3x 24 months"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Estimated to issue PIN for replacement system in either 2, 4, 6, or 8 years from contract award date, depending on winning tenderer\u0027s performance."
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant selection criteria will be included in the SPD module.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant selection criteria will be included in the SPD module.",
          "minimum": "average yearly turnovers for 2021, 2022, 2023\nIt is a requirements for bidders to hold, or commit to obtain prior to the commencement of any subsequently awarded contract the types and levels of insurances indicated below:\nEmployers Liability: 5,000,000 GBP\nProfessional Indemnity: 2,000,000 GBP\nPublic / Product Liability: 2,000,000 GBP",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "The relevant selection criteria will be included in the SPD module.",
          "minimum": "The relevant selection criteria will be included in the SPD module.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 180
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-05-08T12:00:00+01:00"
    },
    "title": "National Library of Scotland - Finance System",
    "value": {
      "amount": 250000,
      "currency": "GBP"
    }
  }
}