Buildings and contents insurance for the Royal Pavilion and Dome Complex

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2028-03-31T23:59:59+01:00",
        "startDate": "2025-04-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-03-27T11:47:17Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "011507-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/011507-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Insurance services",
              "id": "66510000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-03-28T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-00024869",
          "name": "ECCLESIASTICAL INSURANCE OFFICE PUBLIC LIMITED COMPANY"
        }
      ],
      "value": {
        "amountGross": 657552,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PNNH-3312-CQGT",
    "name": "Brighton and Hove City Council"
  },
  "date": "2025-03-27T11:47:17Z",
  "id": "011507-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f963",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hove",
        "postalCode": "BN3 3BQ",
        "region": "UKJ21",
        "streetAddress": "Hove Town Hall, Norton Road"
      },
      "contactPoint": {
        "email": "ProcurementPMO@eastsussex.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNNH-3312-CQGT",
      "identifier": {
        "id": "PNNH-3312-CQGT",
        "scheme": "GB-PPON"
      },
      "name": "Brighton and Hove City Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PTLT-9325-HBMW",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gloucester",
        "postalCode": "GL3 4AW",
        "region": "UKK13",
        "streetAddress": "Benefact House 2000 Pioneer Avenue"
      },
      "contactPoint": {
        "email": "london@ecclesiastical.com"
      },
      "details": {
        "scale": "large",
        "url": "http://www.ecclesiastical.com",
        "vcse": true
      },
      "id": "GB-COH-00024869",
      "identifier": {
        "id": "00024869",
        "scheme": "GB-COH"
      },
      "name": "ECCLESIASTICAL INSURANCE OFFICE PUBLIC LIMITED COMPANY",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Royal Pavilion and dome complex buildings and content insurance provision",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "14500",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete",
        "suitability": {
          "vcse": true
        }
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "In late December, the council\u0027s current building insurer notified their intention to reduce coverage for the Royal Pavilion and Dome Complex by 90% from 1st April 2025, while simultaneously increasing the annual premium by 152%. This indicated the insurer\u0027s intent to withdraw from this high-value risk.\nThe Royal Pavilion and Dome Complex, a Grade 1 listed cultural and iconic asset, is central to Brighton \u0026 Hove\u0027s identity and attracts significant public visitation.\nDue to the critical need for continuous insurance coverage, the following factors necessitate a direct award without a standstill period:\n\u2022\tUrgent Risk Mitigation: The council faced an imminent risk of significant underinsurance from 1st April 2025. Any lapse in adequate cover would expose the council to unacceptable financial and reputational risks, given the asset\u0027s value and public importance.\n\u2022\tSpecialised Market: Insurance brokers confirmed a severely limited market for heritage site insurance. This market is distinct from the general public sector insurance market. The specialised insurers within this market do not participate in standard framework tenders due to the time constraints and the unique risk profiles involved.\n\u2022\tTime Constraints: The council initiated immediate discussions with legal, finance, procurement, and our insurance broker in early January to assess options. A property risk evaluation survey, necessary to provide insurers with essential risk information, was conducted in late January, with results received in mid-February. This timeframe precluded the possibility of a compliant tender process being completed in time for the contract to be in effect by the 1st April 2025 deadline.\n\u2022\tSingle Supplier Justification: A rapid market exercise, conducted by our brokers, yielded a single viable bid from Ecclesiastical Insurance. Ecclesiastical Insurance is a leading UK specialist in insuring heritage properties, possessing the necessary expertise, underwriting capacity, and claims handling capabilities to meet the unique requirements of the Royal Pavilion and Dome Complex. Their expertise with grade 1 listed buildings, makes them uniquely able to provide the required cover.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      },
      {
        "id": "urgency"
      }
    ],
    "status": "complete",
    "title": "Buildings and contents insurance for the Royal  Pavilion and Dome Complex"
  }
}