CW Pharmacy Quality Assurance (QA) Services

{
  "buyer": {
    "id": "GB-PPON-PGHW-2767-ZYZT",
    "name": "Chelsea and Westminster Hospital NHS Foundation Trust"
  },
  "date": "2026-02-09T13:59:37Z",
  "id": "011398-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05588f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW10 0XD",
        "region": "UKI33",
        "streetAddress": "Unit G3, Harbour Yard, Chelsea Harbour"
      },
      "contactPoint": {
        "email": "gemma.fahey@nhs.net",
        "name": "Gemma Fahey"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.chelwest.nhs.uk"
      },
      "id": "GB-PPON-PGHW-2767-ZYZT",
      "identifier": {
        "id": "PGHW-2767-ZYZT",
        "scheme": "GB-PPON"
      },
      "name": "Chelsea and Westminster Hospital NHS Foundation Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "NW1 5JD",
        "region": "UKI32",
        "streetAddress": "Ground Floor, 15 Marylebone Road"
      },
      "contactPoint": {
        "email": "gemma.fahey@nhs.net",
        "name": "Gemma Fahey"
      },
      "details": {
        "url": "https://www.clch.nhs.uk"
      },
      "id": "GB-PPON-PJXH-4297-MQQW",
      "identifier": {
        "id": "PJXH-4297-MQQW",
        "scheme": "GB-PPON"
      },
      "name": "Central London Community Healthcare NHS Trust",
      "roleDetails": "Virtual Host for procurement services - North West London Procurement Services (NWLPS)",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-16T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "30 days upon receipt of invoice"
    },
    "description": "Provision of QA services to include Quality Management and Environmental Monitoring for Chelsea and Westminster Hospital NHS Foundation Trust, Pharmacy Division.",
    "documents": [
      {
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-09T13:59:37Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "011398-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/011398-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-16T12:00:00Z"
    },
    "hasRecurrence": true,
    "id": "C373692",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          },
          {
            "description": "Medical software development services",
            "id": "72212180",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          },
          {
            "description": "Medical software development services",
            "id": "72212180",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "System quality assurance assessment and review services",
            "id": "72225000",
            "scheme": "CPV"
          },
          {
            "description": "Medical software development services",
            "id": "72212180",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers may bid for one or more of the lots.",
      "maximumLotsAwardedPerSupplier": 2,
      "maximumLotsBidPerSupplier": 2
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per specification document",
              "name": "technical",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Social value",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "- Document approval and GMP Audit \u2013 One internal audit per year and support with the preparation of the external audit and be available on the day of the audit\n- Support with relevant action plans from external audit\n- Quality Management Review including specialist advise and clarifications\n- Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls\n- Review errors and provide advice\n- Review of microbiological data reported including microbiological excursions.\n-  Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions.\n- Specialist advice and support\n- Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI\u0027s and provides a satisfactory service."
        },
        "renewal": {
          "description": "1 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Quality Management Systems",
        "value": {
          "amount": 100000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per specification",
              "name": "Technical",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "For environmental monitoring , work required will cover the following, although this is not an exhaustive list:\n- Provision of micro plates, Broth and all required media\n- Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results\n- Bacterial identification to species level\n- Validation samples\n- Quarterly visit to complete MEM monitoring\n- Annual Broth GPT  (Growth Promotion Testing) of broth used for operative or process validations\n- Quarterly contract review meetings\n- Staff training\n- Client audit of Local QC\n- Fridge mapping when required\n- Transporting samples\n- Air sampling\n- Particle counts",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI\u0027s and provides a satisfactory service."
        },
        "renewal": {
          "description": "1 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Environmental Monitoring",
        "value": {
          "amount": 100000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per specification",
              "name": "Technical",
              "numbers": [
                {
                  "number": 50.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "As per specification",
              "name": "Commercial",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This lot is for suppliers that can offer the services covered within  Lots 1 and 2. \nQMS\n- Document approval and GMP Audit \u2013 One internal audit per year and support with the preparation of the external audit and be available on the day of the audit\n- Support with relevant action plans from external audit\n- Quality Management Review including specialist advise and clarifications\n- Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls\n- Review errors and provide advice\n- Review of microbiological data reported including microbiological excursions.\n-  Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions.\n- Specialist advice and support\n- Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy.\nFor environmental monitoring, work required will cover the following, although this is not an exhaustive list:\n- Provision of micro plates, Broth and all required media\n- Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results\n- Bacterial identification to species level\n- Validation samples\n- Quarterly visit to complete MEM monitoring\n- Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations\n- Quarterly contract review meetings\n- Staff training\n- Client audit of Local QC\n- Fridge mapping when required\n- Transporting samples\n- Air sampling\n- Particle counts",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI\u0027s and provides a satisfactory service."
        },
        "renewal": {
          "description": "1 x 12 months"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Combined Quality Management Systems and Environmental Monitoring",
        "value": {
          "amount": 100000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "acceleratedRationale": "State of urgency",
      "isAccelerated": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-08-31T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "The opportunity will be visible via the tamis tendering portal under ref: C373692. The tender and all  \nthe communication will be managed via this portal link: https://health-family.force.com/s/Welcome",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-02-23T12:00:00Z"
    },
    "title": "CW Pharmacy Quality Assurance (QA) Services",
    "value": {
      "amount": 300000.0,
      "amountGross": 360000.0,
      "currency": "GBP"
    }
  }
}