Window Cleaning Service Framework

{
  "buyer": {
    "id": "GB-COH-RC000657",
    "name": "UNIVERSITY OF LANCASTER"
  },
  "date": "2026-02-09T13:51:24Z",
  "id": "011391-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-064b28",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PHYT-3516-XDZY",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Lancaster",
        "postalCode": "LA1 4YW",
        "region": "UKD44",
        "streetAddress": "Bailrigg"
      },
      "contactPoint": {
        "email": "tenders@lancaster.ac.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://https//www.lancaster.ac.uk"
      },
      "id": "GB-COH-RC000657",
      "identifier": {
        "id": "RC000657",
        "scheme": "GB-COH"
      },
      "name": "UNIVERSITY OF LANCASTER",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "Engagement was minimal and did not provide any advantage"
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-20T23:59:59Z"
    },
    "description": "The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) to establish a multi-lot Framework agreement for an on-going requirement for Window Cleaning to Academic and Student Residential buildings (both internally \u0026 externally).  The cleaning is to include windowsills \u0026 wiping of frames, glass canopies and main entrances, all internal glass including glass office partitions; glass balustrades and all glass in atrium areas including lifts on campus and at Health Innovation One (HIO); and Chancellor\u0027s Wharf, Lancaster City centre.\nNormally window cleaning takes place:\n\u2022\tExternally once a year\n\u2022\tInternally once a year \nWindow cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events.  Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe\nLancaster University aims to establish a Framework consisting of two Lots with up to three or four suppliers on each Lot.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "This ITT has been made available to potentialtenderers through the University\u0027s electronictendering (e-tendering) portal:\nhttps://in-tendhost.co.uk/lancaster/aspx/Home\nTenderers must submit their responses to the ITT through this same portal.\nAll aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/lancaster/aspx/Home"
      },
      {
        "datePublished": "2026-02-09T13:51:24Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "011391-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/011391-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-02T10:00:00Z"
    },
    "hasRecurrence": true,
    "id": "SP/25/1425",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Accommodation, building and window cleaning services",
            "id": "90911000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Accommodation, building and window cleaning services",
            "id": "90911000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Lot 1",
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "External window cleaning: The cleaning is to include windowsills \u0026 wiping of frames, glass canopies and main entrances.\nInternal window cleaning: The cleaning is to include windowsills \u0026 wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts.\nApproximately 50 academic buildings, some residential accommodation within academic buildings, and residential buildings at Chancellor\u0027s Wharf, Lancaster City centre, of which the majority require specialised cleaning using machinery due to the design of the buildings.\nNormally window cleaning takes place:\n\u2022\tExternally once a year\n\u2022\tInternally once a year \nWindow cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events.",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the Tender Documents",
              "type": "economic"
            },
            {
              "description": "As set out in the Tender Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Academic buildings",
        "value": {
          "amount": 490000,
          "amountGross": 588000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Lot 1",
              "name": "Cost",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-03-31T23:59:59+01:00",
          "maxExtentDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "External window cleaning: The cleaning is to include windowsills \u0026 wiping of frames, glass canopies and main entrances.\nInternal window cleaning: The cleaning is to include windowsills \u0026 wiping of frames, glass office partitions; glass balustrades and all glass in atrium areas including lifts.\nApproximately 185 buildings.  \nNormally window cleaning takes place:\n\u2022\tExternally once a year\n\u2022\tInternally once a year \nWindow cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events.  Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe\nApproximately 16  houses at the end of June / early July have a  2 to 3 day timeframe to complete for external and internal window cleaning.\nApproximately 30 houses early / mid September have a 7 day timeframe to complete for external and internal window cleaning.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As set out in the Tender Documents",
              "type": "economic"
            },
            {
              "description": "As set out in the Tender Documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Residential buildings",
        "value": {
          "amount": 50000,
          "amountGross": 60000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-02-09T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "This ITT has been made available to potential tenderers through the University\u0027s electronic tendering (e-tendering) portal: \nhttps://in-tendhost.co.uk/lancaster/aspx/Home\nTenderers must submit their responses to the ITT through this same portal.\nAll aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so.\nUse of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.\nIn-Tend Support:\nPhone: 0845 557 8079\nE-mail: support@in-tend.com\nWeb: https://in-tendhost.co.uk/lancaster/aspx/Help\nThe University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University\u0027s tender information.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "On each occasion Lancaster University requires the service, Lancaster University will conduct a mini-competition with all suppliers on the relevant Framework Lot, and award the package of work to the supplier(s) in accordance with the criteria laid out in the mini-competition information. For example, the criterion may be price (alone) against the specified requirements, or MEAT (most economically advantageous tender) through the inclusion of some non-price criteria, provided said criteria does not require the re-submission of information already provided by the Supplier as part of this tender to establish the Framework in the first instance.",
        "method": "withReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-09T10:00:00Z"
    },
    "title": "Window Cleaning Service Framework",
    "value": {
      "amount": 540000,
      "amountGross": 648000,
      "currency": "GBP"
    }
  }
}