Provision of Support & Maintenance of the Idox Electronic Documents Records Management System

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2026-03-31T23:59:59+01:00",
        "maxExtentDate": "2027-03-31T23:59:59+01:00",
        "startDate": "2025-04-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-03-25T10:51:49Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "011061-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/011061-2025"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "IT services: consulting, software development, Internet and support",
              "id": "72000000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKL"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-03-26T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "renewal": {
        "description": "One 12 month optional extension is available, if the Council still requires the service after the initial 12 month contract period. "
      },
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PYXN-6943-DMZG",
          "name": "Idox Software Ltd"
        }
      ],
      "title": "Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System",
      "value": {
        "amount": 40000.0,
        "amountGross": 48000.0,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PWHP-2369-JPYL",
    "name": "Caerphilly County Borough Council"
  },
  "date": "2025-03-25T10:51:49Z",
  "id": "011061-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f84a",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hengoed",
        "postalCode": "CF82 7PG",
        "region": "UKL16",
        "streetAddress": "Penallta House, Tredomen Park"
      },
      "contactPoint": {
        "email": "thomaj11@caerphilly.gov.uk",
        "name": "Jessica Thomas",
        "telephone": "+441443863382"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.caerphilly.gov.uk"
      },
      "id": "GB-PPON-PWHP-2369-JPYL",
      "identifier": {
        "id": "PWHP-2369-JPYL",
        "scheme": "GB-PPON"
      },
      "name": "Caerphilly County Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Woking",
        "postalCode": "GU21 5SB",
        "region": "UKJ25",
        "streetAddress": "Unit 5, Woking 8, Forsyth Road"
      },
      "contactPoint": {
        "email": "tim.jones@idoxgroup.com",
        "telephone": "07795122478"
      },
      "details": {
        "scale": "large",
        "url": "https://www.idoxgroup.com/",
        "vcse": false
      },
      "id": "GB-PPON-PYXN-6943-DMZG",
      "identifier": {
        "id": "PYXN-6943-DMZG",
        "scheme": "GB-PPON"
      },
      "name": "Idox Software Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Award of contract via Direct Award to IDOX Ltd for the Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System. The Council requires the maintenance of this system to be renewed for a period of 12 months with an option to extend for a further 12 months whilst the information is moved to the Council\u0027s SharePoint site. ",
    "id": "PROC262",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Below threshold - without competition",
    "status": "complete",
    "title": "Provision of Support \u0026 Maintenance of the Idox Electronic Documents Records Management System"
  }
}