HF/R001 - Digital Social Care Record System

{
  "buyer": {
    "id": "GB-FTS-4911",
    "name": "Hillcrest"
  },
  "date": "2025-03-25T09:10:51Z",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=794209.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nHillcrest are looking for successful Bidders to make a monetary donation to the Hillcrest Foundation. The Hillcrest Foundation helps set up services and projects that benefit people and communities across Scotland. Further detail on the value of donations is contained within the ITT Document.\n(SC Ref:794209)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=794209",
  "id": "011028-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000794209",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04f832",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee",
        "postalCode": "DD2 1EG",
        "region": "UKM",
        "streetAddress": "1 Explorer Road"
      },
      "contactPoint": {
        "email": "tenders@hillcrest.org.uk",
        "telephone": "+44 382564700",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12242",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.hillcrest.org.uk"
      },
      "id": "GB-FTS-4911",
      "identifier": {
        "legalName": "Hillcrest"
      },
      "name": "Hillcrest",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Dundee"
      },
      "id": "GB-FTS-23874",
      "identifier": {
        "legalName": "Dundee Sheriff Court"
      },
      "name": "Dundee Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-04-24T12:30:00+01:00"
    },
    "bidOpening": {
      "date": "2025-04-24T12:30:00+01:00"
    },
    "classification": {
      "description": "Industry specific software package",
      "id": "48100000",
      "scheme": "CPV"
    },
    "description": "Hillcrest wish to provision a Digital Care Record System software solution which standardises, streamlines and improves overall record keeping via a centralised hub.",
    "documents": [
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical1"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-04f832",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "17.5%",
              "name": "Quality Questionnaire",
              "type": "quality"
            },
            {
              "description": "28%",
              "name": "Product Presentation",
              "type": "quality"
            },
            {
              "description": "24.5%",
              "name": "Requirements List",
              "type": "quality"
            },
            {
              "description": "30%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Hillcrest Futures works across Scotland providing a wide range of services in the areas of physical and learning disabilities, autism, and older people. Also, supporting positive mental health and wellbeing, homelessness and drug, alcohol and recovery services. We work in people\u2019s homes, out in the community and in both temporary and supported accommodation providing support from 1 hour a week to 24 hours a day.\nCurrently Hillcrest Futures complete a variety of electronic and paper records and documentation for all the people we support. For example, care and support plans, risk assessments, and medication records. We are seeking to procure and implement a Digital Care Record System software solution which standardises, streamlines and improves overall record keeping through providing a centralised hub of all client information and includes the following considerations:\n- customisable to meet our business needs - We have a diverse range of services and wish to utilise this across our organisation.\n- accessible - We need it to work both on and offline, as well as have an intuitive user interface which considers the varying abilities of people who use technology (user friendly).\n- excellent reporting functionality - We need it to be able to provide an easy mechanism for monitoring and auditing of our management information and service provision.\n- adhere to all our Data Protection and Cyber Security requirements - Privacy of our client information is a high priority and we need to be assured that you can protect our organisational data and ensure that only authorised individuals have access as required.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3 year Contract with two 1-year Options to Extend"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "Further notice likely to be published in 3 to 5 Years"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Relevant Selection Criteria are detailed within the SPD Module where applicable, this is required to be completed as part of Tender submission.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Relevant Selection Criteria are detailed within the SPD Module where applicable, this is required to be completed as part of Tender submission.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-04-24T12:00:00+01:00"
    },
    "title": "HF/R001 - Digital Social Care Record System"
  }
}