Provision of Rail Operations Systems - Extension of Contract

{
  "awards": [
    {
      "id": "011019-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active"
    }
  ],
  "buyer": {
    "id": "GB-COH-03266762",
    "name": "SE TRAINS LIMITED"
  },
  "contracts": [
    {
      "awardID": "011019-2025-1",
      "dateSigned": "2025-03-21T00:00:00Z",
      "id": "011019-2025-1",
      "status": "active"
    }
  ],
  "date": "2025-03-25T08:37:49Z",
  "description": "The Authority is currently seeking to develop and finalise a specification for a rail operations system that will be compliantly tendered in the future. The timing of this procurement will be driven by resource availability.",
  "id": "011019-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f82a",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE12AU",
        "region": "UKI44",
        "streetAddress": "Second Floor"
      },
      "contactPoint": {
        "email": "tim.stockford@southeasternrailway.co.uk",
        "name": "Tim Stockford",
        "telephone": "+44 7977272834"
      },
      "details": {
        "classifications": [
          {
            "description": "Urban railway, tramway, trolleybus or bus services",
            "id": "URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES",
            "scheme": "TED_CE_ACTIVITY"
          }
        ],
        "url": "http://www.southeasternrailway.co.uk"
      },
      "id": "GB-COH-03266762",
      "identifier": {
        "id": "03266762",
        "legalName": "SE TRAINS LIMITED",
        "scheme": "GB-COH"
      },
      "name": "SE TRAINS LIMITED",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC4A 1NL",
        "streetAddress": "7 Rolls Buildings, Fetter Lane"
      },
      "id": "GB-FTS-141607",
      "identifier": {
        "legalName": "High Court of England \u0026 Wales Technology and Construction Court"
      },
      "name": "High Court of England \u0026 Wales Technology and Construction Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "IT services: consulting, software development, Internet and support",
      "id": "72000000",
      "scheme": "CPV"
    },
    "description": "This contract extension is being entered into to provide SE Trains Limited with continuity of service for operationally critical rail operations systems, including the migration from the supplier\u0027s outgoing system to the new release.\nThe contract will also have an option to migrate another unsupported system for train crew, drivers and other colleague rostering to the supplier\u0027s software solution for this.\nThe contract is being extended to provide sufficient time to allow SE Trains to finalise its specification for these services, compliantly tender and implement a solution.",
    "id": "ocds-h6vhtk-04f82a",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Public transport services by railways",
            "id": "60210000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0025",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "The Authority currently has a live contract with the supplier for the provision of rail operations services and intends to directly award an extension to this contract, combining an option for migrating safety and operationally critical rostering to the supplier\u0027s software solution.\nThe duration of this contract extension shall have a term of three years, with two further years permitted as optional extensions to be exercised at the discretion of the Authority based on the readiness of any replacement solution.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The Authority is committed to completing a compliant procurement for the provision of rail operations systems but does not currently have a viable technical specification. \nDue to the operational and safety critical nature of the services, it is determined that an extension of the existing contract arrangements should be made to provide sufficient time to run a compliant tender, develop, test and implement a new system safely into the Authority\u0027s operations. \nThe duration of this contract extension has been determined with these factors in mind, with optional extensions to provide contingency in the event that implementation takes longer than envisaged.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Provision of Rail Operations Systems - Extension of Contract"
  }
}