NW3071 - Various Licences

{
  "buyer": {
    "id": "GB-COH-02366703",
    "name": "NORTHUMBRIAN WATER LIMITED"
  },
  "date": "2026-02-05T09:45:38Z",
  "id": "010274-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06479f",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRLG-5541-VHHG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Pity Me",
        "postalCode": "DH1 5FJ",
        "region": "UKC14",
        "streetAddress": "Northumbria House"
      },
      "contactPoint": {
        "email": "alfie.owen@nwl.co.uk",
        "name": "Alfie Owen"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-02366703",
      "identifier": {
        "id": "02366703",
        "scheme": "GB-COH"
      },
      "name": "NORTHUMBRIAN WATER LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-13T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "45 days."
    },
    "description": "Northumbrian Water Limited (NWL) seeks to appoint a partner/s to provide cyber security licensing and associated support services across a suite of critical security technologies used throughout the organisation. NWL is seeking the provision of licences either directly from the technology vendors or through an approved reseller\nNWL is looking to appoint partner/s who can support the organisation\u0027s current and future cyber security requirements over the next three years, with the option to extend the contract for a further three years.\nThe contract has been split into the following Lots:\nLot 1 - Zscaler Cloud-Based Web Filtering Licences \u0026 Support\nLot 2 - Forticare Support Services for Fortinet Infrastructure\nLot 3 - Mimecast Internet and Email Security / Firewall Licences \u0026 Support\nLot 4 - Strumap Flushing Designer Licences \u0026 Support\nThe scope of work to be undertaken by the successful bidders is anticipated to be as follows:\nProvide NWL with the required licences (directly or via an authorised reseller) to maintain the secure and compliant operation of the relevant platforms and services.\nWork collaboratively with NWL\u0027s Cyber Security and IT teams to ensure licences, service tiers, and contract arrangements meet business and operational requirements.\nOffer access to experienced resources capable of providing effective licence management, optimisation, best-practice guidance, and product expertise.\nEnsure seamless support arrangements, including access to updates, patches, and technical assistance aligned to the licensing model.\nAssist in maintaining a stable operational environment through timely renewal, lifecycle management, usage reporting, and escalation of issues where required.\nProvide clear, accurate, and auditable reporting relating to licences, consumption, support activity, and renewal cycles.\nNorthumbrian Water Limited (NWL) seeks to appoint a partner/s to provide cyber security licensing and associated support services across a suite of critical security technologies used throughout the organisation. NWL is seeking the provision of licences either directly from the technology vendors or through an approved reseller\nNWL is looking to appoint partner/s who can support the organisation\u0027s current and future cyber security requirements over the next three years, with the option to extend the contract for a further three years.\nThe contract has been split into the following Lots:\nLot 1 - Zscaler Cloud-Based Web Filtering Licences \u0026 Support\nLot 2 - Forticare Support Services for Fortinet Infrastructure\nLot 3 - Mimecast Internet and Email Security / Firewall Licences \u0026 Support\nLot 4 - Strumap Flushing Designer Licences \u0026 Support\nThe scope of work to be undertaken by the successful bidders is anticipated to be as follows:\nProvide NWL with the required licences (directly or via an authorised reseller) to maintain the secure and compliant operation of the relevant platforms and services.\nWork collaboratively with NWL\u0027s Cyber Security and IT teams to ensure licences, service tiers, and contract arrangements meet business and operational requirements.\nOffer access to experienced resources capable of providing effective licence management, optimisation, best-practice guidance, and product expertise.\nEnsure seamless support arrangements, including access to updates, patches, and technical assistance aligned to the licensing model.\nAssist in maintaining a stable operational environment through timely renewal, lifecycle management, usage reporting, and escalation of issues where required.\nProvide clear, accurate, and auditable reporting relating to licences, consumption, support activity, and renewal cycles.\nBelow is an overview of the core components for each Lot within this tendering exercise.\nLot 1 - Zscaler Cloud Based Web Filtering Fx\nProduct - Zscaler\nLicense type - Endpoint per user\nQuantity - 3500\nUnit - Each\nLength - 3 Years - (option to extend for 3 years)\nPricing type - Unit price\nLicense Type - Annual Premium Support Services\nQuantity - 1\nUnit - Annual\nLength - 3 years - (option to extend for 3 years)\nPricing Type - Lump sum\nLot 2 - Foritcare Support Fx\nProduct - FortiGate\nLicense Type - see xls spreadsheet in Ariba\nLot 3  - Mimecast Internet and Email Security/Firewall Fx\nProduct - Mimecast\nLicense Type - Mimecast S1\nQuantity - 4000\nUnit - Each\nLength - 3 Years - (option to extend for 3 years)\nPricing type - Unit price\nLicense Type - DMARC Analyzer - T4\nQuantity - 5\nUnit - Each\nLength - 3 Years - (option to extend for 3 years)\nPricing type - Unit price\nLicense Type - Add On - Secure Messaging (Per User)\nQuantity - 250\nUnit - Each\nLength - 3 Years - (option to extend for 3 years)\nPricing type - Unit price\nLicense Type - Advanced Support\nQuantity - 1\nUnit - Annual\nLength - 3 Years - (option to extend for 3 years)\nPricing type - Lump sum\nLot 4 - Strumap Flushing Designer Licences and Support Fx\nProduct - NPS Strumap Flushing Designer CRM: 103338 (Version 5.4.3.029)\nThe details  the start dates of our current contracts on the above lots are listed below \nLot 1 - Zscaler Cloud Based Web Filtering Fx\nContract start - 18/04/2026\nLot 2 - Lot 2 - Foritcare Support Fx\nContract start- 23/06/2026\nLot 3  - Mimecast Internet and Email Security/Firewall Fx\nContract start- 30/04/2026\nLot 4 - Strumap Flushing Designer Licences and Support Fx\nContract start - 1/06/2026\nPlease note existing licences across the four Lots expire on different dates; therefore, NWL requires all new agreements to be co\u2011terminous with a unified contract end date of 22/06/2029, with an option to extend to 22/06/2032. \nBidders must ensure that any additional months required to align contract end dates are reflected within their pricing. The requirement in months for each lot are as follows :\nLot 1 - 38 months\nLot 2 - 36 months\nLot 3 - 38 months\nLot 4 - 37 months",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://s1.ariba.com"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-2",
        "url": "https://s1.ariba.com"
      },
      {
        "datePublished": "2026-02-05T09:45:38Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "010274-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/010274-2026"
      }
    ],
    "id": "NW3071",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "License management software package",
            "id": "48218000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "NW3071 - Lot 1",
        "relatedLot": "NW3071 - Lot 1"
      },
      {
        "additionalClassifications": [
          {
            "description": "License management software package",
            "id": "48218000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "NW3071 - Lot 2",
        "relatedLot": "NW3071 - Lot 2"
      },
      {
        "additionalClassifications": [
          {
            "description": "License management software package",
            "id": "48218000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "NW3071 - Lot 3",
        "relatedLot": "NW3071 - Lot 3"
      },
      {
        "additionalClassifications": [
          {
            "description": "License management software package",
            "id": "48218000",
            "scheme": "CPV"
          },
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC2"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "NW3071 - Lot 4",
        "relatedLot": "NW3071 - Lot 4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-22T23:59:59+01:00",
          "maxExtentDate": "2032-06-22T23:59:59+01:00",
          "startDate": "2026-04-18T00:00:00+01:00"
        },
        "description": "Zcscaler cloud based web filtering licenses \n1. Subscription to business edition x3500\n2. Annual Premium Support Services x1",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "NW3071 - Lot 1",
        "options": {
          "description": "NWL are seeking to award contracts for 3 years with an option to extend for 3 years."
        },
        "renewal": {
          "description": "Initial term 3 years with an option to extend for a further 3 years (maximum contract length 6 years in total)."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Zscaler Cloud Based Web Filtering",
        "value": {
          "amount": 450000,
          "amountGross": 540000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-22T23:59:59+01:00",
          "maxExtentDate": "2032-06-22T23:59:59+01:00",
          "startDate": "2026-06-23T00:00:00+01:00"
        },
        "description": "FortiGate - license type pending",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "NW3071 - Lot 2",
        "options": {
          "description": "NWL are seeking to award contracts for 3 years with an option to extend for 3 years."
        },
        "renewal": {
          "description": "Initial term 3 years with an option to extend for a further 3 years (maximum contract length 6 years in total)."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Forticare support",
        "value": {
          "amount": 258000,
          "amountGross": 309600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-22T23:59:59+01:00",
          "maxExtentDate": "2032-06-22T23:59:59+01:00",
          "startDate": "2026-04-29T00:00:00+01:00"
        },
        "description": "Mimecast\n1. Mimecast S1 x4000\n2. DMARC Analyzer - T4 x5\n3. Add On - Secure Messaging (Per User) x250\n4. Advanced Support x1",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "NW3071 - Lot 3",
        "options": {
          "description": "NWL are seeking to award contracts for 3 years with an option to extend for 3 years."
        },
        "renewal": {
          "description": "."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Mimecast Internet and Email Security/Firewall",
        "value": {
          "amount": 228000,
          "amountGross": 273600,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-06-22T23:59:59+01:00",
          "maxExtentDate": "2032-06-22T23:59:59+01:00",
          "startDate": "2026-05-31T00:00:00+01:00"
        },
        "description": "NPS Strumap Flushing Designer CRM: 103338   \nversion 5.4.3.029",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "NW3071 - Lot 4",
        "options": {
          "description": "NWL are seeking to award contracts for 3 years with an option to extend for 3 years."
        },
        "renewal": {
          "description": "."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Strumap Flushing Designer Licences and Support",
        "value": {
          "amount": 264000,
          "amountGross": 316800,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1: Invitation to Participate\nThis stage begins with the issuing of a Tender Notice.\nStage 2: Conditions of Participation \u0026 Invitation to Submit Initial Tenders\nSuppliers who have expressed interest will be invited to complete a Conditions of Participation questionnaire and submit their tenders.\nAll tenders must be submitted in line with the Procurement Timetable and instructions contained in this document and any supplementary information provided.\nAfter the tender deadline, NWL will assess all submissions using the process and award criteria outlined in the Tender Notice and this document. This assessment will identify the supplier(s) successful in each Lot.\nNWL will also consider whether any supplier (or associated entities relied upon to meet participation conditions) is an excluded or excludable supplier under the Act. If a supplier is excludable solely due to an associated supplier or subcontractor, NWL will notify them and provide a reasonable opportunity to replace that entity.\nIf NWL subsequently disregards a tender due to exclusion, or an associated entity is replaced, NWL will notify the Procurement Review Unit (PRU) within 30 days.\nNWL will identify the most advantageous tender in line with the stated methodology and disregard any tender from suppliers not meeting the Conditions of Participation.\nFollowing this assessment, NWL will provide an assessment summary to all suppliers who submitted a tender including:\n\u2022\twhether they have been awarded the contract,\n\u2022\tan explanation of how their tender was assessed against the award criteria, and\n\u2022\tinformation about the most advantageous tender where this differs from their own.\nA Contract Award Notice will then be published on the Central Digital Platform to commence the mandatory standstill period.\nOnce the standstill period concludes, NWL will enter the preferred supplier stage with the selected supplier.\nStage 3: Preferred Supplier Stage\nThe highest scoring supplier will be invited to engage with NWL to finalise the draft contract terms, within the limitations of the Act.\nThis stage concludes with NWL entering into the contract with the preferred supplier."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called \u0027Ariba\u0027 (https://s1.ariba.com).\nExpressions of interest from this notice must be sent to the e-mail address alfie.owen@nwl.co.uk before the deadline date of the 2nd of March  2026 at 12:00hrs.\nOnce expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time.\nAn email link will also be provided to the email address you provide to access the portal.\nThe deadline for return of the completed Tenders is the 9th of March 2026 at 12noon.\nWhen sending expression of interest, applicants must provide the following information: 1) Full company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone number.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-09T12:00:00Z"
    },
    "title": "NW3071 - Various Licences",
    "value": {
      "amount": 1200000,
      "amountGross": 1440000,
      "currency": "GBP"
    }
  }
}