AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS

{
  "buyer": {
    "id": "GB-UKPRN-10002639",
    "name": "Gateshead Borough Council"
  },
  "date": "2026-02-04T16:04:03Z",
  "id": "010135-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05dde9",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PPGY-1151-NJQN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gateshead",
        "postalCode": "NE8 1HH",
        "region": "UKC22",
        "streetAddress": "Civic Centre, Regent Terrace"
      },
      "contactPoint": {
        "email": "procurement@gateshead.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.gateshead.gov.uk/article/31230/Learning-and-Skills"
      },
      "id": "GB-UKPRN-10002639",
      "identifier": {
        "id": "10002639",
        "scheme": "GB-UKPRN"
      },
      "name": "Gateshead Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-31T23:59:59+01:00"
    },
    "description": "The provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead including their installation",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-04T16:04:03Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "010135-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/010135-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-24T12:00:00Z"
    },
    "id": "OPEN20251960",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Audio-visual equipment",
            "id": "32321200",
            "scheme": "CPV"
          },
          {
            "description": "Audio-visual materials",
            "id": "32321300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC22"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-04-09T23:59:59+01:00",
          "maxExtentDate": "2030-04-09T23:59:59+01:00",
          "startDate": "2026-04-10T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "An option to have any software or firmware updates completed ahead of the installation to avoid any delay to the installation completion date.\nThe option to have additional audio-visual equipment and installations provided at various other Council or Council Partner sites across the Borough of Gateshead."
        },
        "renewal": {
          "description": "If the framework is providing good value and quality throughout the initial 36 month period, then the option to extend for a further period of 12 months may be taken up."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 250000.0,
          "amountGross": 300000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "It is a condition of this Framework Agreement that the successful supplier must pay the Council a 1% management fee.",
        "id": "ocds-h6vhtk-05dde9",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.01
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the Open system - www.open-uk.org\nFor guidance on how to use the Open system please refer www.open-hub.org/how-to-guides/\nIf you require time-critical assistance on submitting your Tender please contact the Open Support Team open.support@nepo.org\nFor non-time critical issues, such as passwords, general account queries and location of information etc. please contact open.support@nepo.org\nPLEASE NOTE: The system is accessible 24/7 however, technical support is only available Monday - Thursday 8:30am - 5:00pm. Friday - 8:30am - 4:30pm",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "This will be a Framework Agreement with a single Contractor (which must include provision, installation, warranty and annual service, support and maintenance of equipment) for the provision of a range of audio-visual equipment for meeting rooms within the Civic Centre, Gateshead. \nThe Contractor will  attend a site visit, when required, to assess any work requests and work with the appropriate Council Officer to agree the requirement of the meeting room.\nThe Contractor will put together a formal quotation and email it through to the relevant Council officer for approval.\nThe Council officer will confirm by return of email whether the quotation is approved. If the quotation is approved a Call Off from the framework will be initiated.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-03T12:00:00Z"
    },
    "title": "AUDIO VISUAL EQUIPMENT FOR MEETING ROOMS",
    "value": {
      "amount": 250000.0,
      "amountGross": 300000.0,
      "currency": "GBP"
    }
  }
}