Education Network for Northern Ireland - "Education Network (NI)"

{
  "awards": [
    {
      "id": "009957-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-46575",
          "name": "Capita Managed IT Solutions"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-84187",
    "name": "the Education Authority"
  },
  "contracts": [
    {
      "awardID": "009957-2025-1",
      "dateSigned": "2012-03-29T00:00:00+01:00",
      "id": "009957-2025-1",
      "status": "active",
      "value": {
        "amount": 175000000.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-03-18T15:23:40Z",
  "id": "009957-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:085884-2012:TEXT:EN:HTML",
      "rel": "prev"
    }
  ],
  "ocid": "ocds-h6vhtk-04ee94",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UK",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "laura.magee@eani.org.uk"
      },
      "details": {
        "buyerProfile": "https://etendersni.gov.uk/epps",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "https://etendersni.gov.uk/epps"
      },
      "id": "GB-FTS-84187",
      "identifier": {
        "legalName": "the Education Authority"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Newtownabbey",
        "region": "UKN"
      },
      "contactPoint": {
        "email": "sales@capita-mits.co.uk"
      },
      "details": {
        "scale": "large",
        "url": "https://www.capita-mits.co.uk/"
      },
      "id": "GB-FTS-46575",
      "identifier": {
        "legalName": "Capita Managed IT Solutions"
      },
      "name": "Capita Managed IT Solutions",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast"
      },
      "id": "GB-FTS-45244",
      "identifier": {
        "legalName": "The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulation"
      },
      "name": "The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulation",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Software implementation services",
      "id": "72263000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The purpose of this VEAT notice is to inform and give prior notice to the market that The Education Authority intends to modify this contract in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015 to (i) extend the contract for an additional 2 years until 31/03/2027 with a further 2 x 1 year additional extension options, and (ii) increase the value by up to \u00a3175,000,000. Regulation 72 (1) (c) also permits this modification due to unforeseen circumstances which a diligent authority could not have foreseen. The overall nature of the contract is not altered and the modification value does not exceed 50% of the original contract value.",
    "id": "ocds-h6vhtk-04ee94",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "The continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.\nThe overall scope of the services can be summarised as follows:\n\u2014 a fully integrated end to end service to meet the management/administration and learning/teaching needs of educational establishments,\n\u2014 ICT infrastructure and associated services for post primary and special educational establishments,\n\u2014 connectivity to, and provision of a range of online services for all educational establishments.\nThe systems and services provided via the current contract have been uniquely configured to\nreflect the varying requirements of the Education Authority.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "2 x 1 year additional optional extensions."
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "The contract commenced on 01/04/2012 for 5 years until 31/03/2017 and has been modified on several occasions as per the following VEATs - 2019/S 046-106361, 2022/S 000-006649 and 2024/S 000-006005.\nThe contract is currently extended until 31/03/25. The transition to a new managed service contract was expected to have completed by 31/03/25 but due to unforeseen circumstances the new contract awarded in December 2023 was terminated in November 2024 by mutual consent. Accordingly it is necessary to extend the contract and increase the contract value to ensure the continuation of existing managed service arrangements and functionality changes to meet schools\u2019 requirements whilst permitting time to transition to a new managed service contract.\nThe modification is permitted under Regulations 72(1)(b) and 72(1)(c). The modification is not a direct award under Regulation 32. \nRegulation 72(1)(b) permits a contract modification for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor - (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.\nThis modification is permitted under Regulation 72(1)(b) because the systems and services provided under the contract have been uniquely configured to reflect the EA\u2019s varying requirements. For technical reasons, it is not possible to quickly or easily transition the services provided under the contract to a new managed service contract with another contractor as they would need significant time to work with the EA to tailor their systems and services to meet the EA\u2019s specific requirements. It would also cause significant inconvenience and a duplication of costs to change contractor for an interim period whilst a new procurement is undertaken. It is expected to take at least 18-24 months to procure and transition to a suitable new contract. The additional 2 x 1 year extension options to be included in the modification are for contingency purposes, to allow time for any risk of material delays, transitioning the existing services and subsequent design and implementation phases of a new contract. \nRegulation 72(1)(b) is also met on the grounds that as the original contract value was \u00a3350,000,000, the increase in value due to this modification does not exceed 50% of the original contract value. \nRegulation 72(1)(c) also permits this modification due to unforeseen circumstances which a diligent contracting authority could not have foreseen. Particularly, it could not have been foreseen that the new contract awarded in December 2023 would be terminated, thus delaying the transition to a new managed service contract. Also, the modification will not alter the overall nature of the contract as the scope of services will remain unaltered and any expenditure will not exceed 50% of the value of the original contract.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights",
        "id": "D_PROTECT_RIGHTS",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      },
      {
        "description": "Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive",
        "id": "D_EXTREME_URGENCY",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Education Network for Northern Ireland - \"Education Network (NI)\""
  }
}