Grounds Maintenance Vehicles, Plant and Equipment Procurement

{
  "buyer": {
    "id": "GB-PPON-PCJJ-4826-QMLZ",
    "name": "Birmingham City Council"
  },
  "date": "2026-02-04T11:04:37Z",
  "id": "009856-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0646a7",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Birmingham",
        "postalCode": "B1 1BB",
        "region": "UKG31",
        "streetAddress": "Council House, 1 Victoria Square"
      },
      "contactPoint": {
        "email": "etendering@birmingham.gov.uk",
        "name": "Commercial and Procurement Services"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.in-tendhost.co.uk/birminghamcc"
      },
      "id": "GB-PPON-PCJJ-4826-QMLZ",
      "identifier": {
        "id": "PCJJ-4826-QMLZ",
        "scheme": "GB-PPON"
      },
      "name": "Birmingham City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-05-15T23:59:59+01:00"
    },
    "description": "Birmingham City Council (the \"Council\") is seeking to appoint an organisation for the procurement and hire of ground maintenance vehicles.\nThe Council may procure assets by outright purchase and or contract hire depending on asset type and funding route; tenderers must price in accordance with the pricing schedules for the Lots bid.\nThe Council\u2019s Improvement and Recovery Plan (IRP) set out a Council-wide programme to reset service delivery, improve value for money, and deliver financial stability. Within this, the Street Scene Transformation Programme has been identified as a key enabler to modernising the operating model, improve the quality of direct services provided to residents, and deliver planned Medium-Term Financial Plan (MTFP) savings.\nA key component of this transformation is the replacement of the Council\u2019s ageing frontline fleet across Grounds Maintenance. In 2024, Cabinet approved the procurement of 151 new Waste Collection vehicles to support the move to alternate weekly waste residual waste collections and the introduction of a citywide food waste collection service by March 2026, in line with national legislation.\nThis earlier investment addressed only part of the wider operational fleet. A significant proportion of the Council\u2019s Grounds Maintenance vehicles and plant remain life-expired, inefficient, and unreliable. Much of the current fleet is either operating well beyond its expected lifespan or is provided via long-term spot hire at higher cost.\nThe Council has committed, through the Business Case for the Street Scene Transformation Programme, to establish a normalised and strategic approach to fleet and asset replacement, ensuring that future investments are planned, phased and aligned with the evolving needs of operational services. This includes moving away from one-off bulk procurements and towards a flexible multi-year investment model based on agreed age profiles and lifecycle planning.\nLots\nThe contract(s) being procured have been split into Lots, as follows.  \n\u2022\tLot 1 \u2013 Grounds Transport and Access Vehicles\n\u2022\tLot 2 \u2013 Compact and Utility Tractors\n\u2022\tLot 3 \u2013 Ride-on and Stand-on Mowing Equipment\n\u2022\tLot 4 \u2013 Pedestrian Mowing Equipment\n\u2022\tLot 5 \u2013 Handheld Powered Grounds Equipment \n\u2022\tLot 6 \u2013 Sports Turf and Heavy-Duty Attachments \nSeparate contracts will be awarded for each Lot.  Tenderers may bid for one or more Lots; the top two ranking suppliers for each lot will be awarded contracts. \nThe contract will commence on 01 June 2026 and will be in place for a period of three (3) years.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-04T11:04:37Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009856-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009856-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-20T12:00:00+00:00"
    },
    "id": "P3422",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      },
      {
        "additionalClassifications": [
          {
            "description": "Specialist vehicles",
            "id": "34114000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds-maintenance equipment",
            "id": "43325100",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Utility vehicles",
            "id": "34144700",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG31"
          }
        ],
        "id": "6",
        "relatedLot": "6"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of specialist Grounds-only transport and access vehicles to enable movement of plant, equipment and staff across parks, sports and open spaces.",
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Grounds Transport and Access Vehicles",
        "value": {
          "amount": 5000000,
          "amountGross": 6000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of compact, mid-range and heavy-duty tractors to provide core power units for Grounds Maintenance operations and compatible attachments.",
        "id": "2",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Compact and Utility Tractors",
        "value": {
          "amount": 3300000,
          "amountGross": 3960000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of ride-on and stand-on mowing equipment for amenity grass, sports pitches and highways verge maintenance.",
        "id": "3",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Ride-on and Stand-on Mowing Equipment",
        "value": {
          "amount": 5100000,
          "amountGross": 6120000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of pedestrian mowing equipment for precision, localised and constrained Grounds Maintenance activities.",
        "id": "4",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Pedestrian Mowing Equipment",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of handheld powered equipment to support routine Grounds Maintenance, verge management and horticultural tasks.",
        "id": "5",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Handheld Powered Grounds Equipment",
        "value": {
          "amount": 400000,
          "amountGross": 480000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The award criteria carries a total weighting of 100%, this is split between the following sections: The overall weighting for the quality criteria is 50%. The overall weighting for the social value criteria is 20%. The overall weighting for the price criteria is 30%. For full details please refer to the procurement documents."
        },
        "contractPeriod": {
          "endDate": "2029-05-31T23:59:59+01:00",
          "startDate": "2026-06-01T00:00:00+01:00"
        },
        "description": "Provision of specialist agricultural and sports turf equipment and tractor-mounted attachments for pitches, playing fields and large-scale Grounds Maintenance.",
        "id": "6",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Further details will be in the tender documentation.",
              "type": "economic"
            },
            {
              "description": "Further details will be in the tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Sports Turf and Heavy-Duty Attachments",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "This procurement is being issued using the Council\u0027s e-tendering system \u0027In-tend\u0027 and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the \u0027in-tend\u0027 system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Tender deadline submission is noon on 3rd March 2026.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-03T12:00:00+00:00"
    },
    "title": "Grounds Maintenance Vehicles, Plant and Equipment Procurement",
    "value": {
      "amount": 14300000,
      "amountGross": 17160000,
      "currency": "GBP"
    }
  }
}