Provision of supported accommodation for single homeless people, rough sleepers and people at risk of rough sleeping (Clare House)

{
  "buyer": {
    "id": "GB-PPON-PXHZ-9111-QHMJ",
    "name": "The Council of the Borough of Kirklees"
  },
  "date": "2026-02-03T14:45:57Z",
  "id": "009524-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050f68",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Huddersfield",
        "postalCode": "HD1 2TA",
        "region": "UKE44",
        "streetAddress": "The Town Hall, Ramsden Street"
      },
      "contactPoint": {
        "email": "procurement@kirklees.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.kirklees.gov.uk"
      },
      "id": "GB-PPON-PXHZ-9111-QHMJ",
      "identifier": {
        "id": "PXHZ-9111-QHMJ",
        "scheme": "GB-PPON"
      },
      "name": "The Council of the Borough of Kirklees",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PRDP-8748-DBHZ",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newcastle",
        "postalCode": "NE1 4BX",
        "region": "UKC22",
        "streetAddress": "Home Group Ltd, 1 Strawberry Lane"
      },
      "contactPoint": {
        "email": "tenders@homegroup.org.uk"
      },
      "details": {
        "url": "http://www.homegroup.org.uk"
      },
      "id": "GB-COH-IP22981R",
      "identifier": {
        "id": "IP22981R",
        "scheme": "GB-COH"
      },
      "name": "Home Group Ltd",
      "roleDetails": "Evaluation of the Housing Management Questionnaire in Stage 1 of the Evaluation",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-30T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Kirklees Council are looking to procure a housing related support service for Single Homeless, Rough Sleepers and those at risk of rough sleeping in a Homeless Place of Change Accommodation setting.\nThe Service will be required to meet the needs of Service User with complex needs, who are most marginalised from society and disengaged from statutory or voluntary agencies who are able to provide the help and support they require.\nThe Service will involve the provision of supported accommodation services constantly throughout the Contract Period and equip Service Users with the necessary skills to move on to independent living.\nThe site of the supported accommodation (the \"Premises\") will be at Clare House, 19 Clare Hill, Huddersfield HD1 5BS.\nThe successful Service Provider will be expected to enter into a management agreement with the Landlord of the Residence to carry out Housing Management functions, such as completing tenancy agreements, collection of rent and making day to day repairs. This agreement will also include the Service Provider\u0027s license to operate within the Residence. The Service Provider will receive a predetermined fee from the landlord for carrying out this function.\nThe Premises will provide 22 units of en-suite accommodation with communal and training facilities over 3 floors.  These will be in clusters of four units around a communal kitchen and living area for each cluster. Two of the en-suite units will be available for use as \"crash pads\" for accommodating emergency referrals to prevent rough sleeping. One of the cluster units on the ground floor will be wheelchair accessible.\nThe Premises will be staffed 24 hours a day with office space and interview rooms, a medical room for specialist interventions by health care services and an IT suite. 3 flexible training spaces (capable of becoming one big space) will provide facilities for various support activities, skills development and one off intervention services, and also to accommodate winter/bad weather habitual rough sleepers. A large storage void is provided in the basement. A workshop accessible from the outside is available for targeted training in practical work-based skills. A communal laundry and training kitchen is also provided, as well as a smoking shelter and dog kennels in the gardens.\nThe Premises is spread over a lower ground floor (rear garden level), upper ground floor (street level) and a first floor, with communal facilities on the upper ground floor (street level). These facilities will also be available to specified clients outside the project, and to external agencies to use for the benefit of preventing homelessness and enabling change. The building will be access controlled via a thumb print reader system to control access into the various areas.\nThe Landlord of the Premises is Home Group, a registered society under the Co-operative and Community Benefit Societies Act 2014 (registered number 22981R) and with the Regulator of Social Housing (No. L3076).\nThe anticipated commencement date for the Contract is 1st November 2026.\nThe anticipated expiry date for the Contract is 31st October 2031, with the option to extend for a further five (5) x twelve (12) months to 31st October 2036.\nThe estimated value of the Support Service to be awarded is approximately \u00a3366,498 per annum, exclusive of Value Added Tax",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-02-03T14:45:57Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009524-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009524-2026"
      }
    ],
    "hasRecurrence": true,
    "id": "KMCAS-221",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE44"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-10-31T23:59:59Z",
          "maxExtentDate": "2036-10-31T23:59:59Z",
          "startDate": "2026-11-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "5 x 12 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.",
              "type": "economic"
            },
            {
              "description": "The conditions of participation relating to the legal and financial capacity are set out in the ITT, in the procurement specific questionnaire. The conditions of participation will be assessed in accordance with the assessment methodologies detailed in the procurement specific questionnaire.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 3664890,
          "amountGross": 4397976,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible Procedure will be conducted in three (3) stages.\n\u2022\tStage 1 Participation Stage\n\u2022\tStage 2 Tender Stage\n\u2022\tStage 3 Preferred Supplier - Additional Due Diligence\nYou must complete and pass \u0027stage 1\u0027 of the process to be able to participate in \u0027stage 2\u0027 Applicants who successfully pass and are shortlisted at the Participation Stage - \u0027stage 1\u0027 will be invited to submit a Tender - \u0027stage 2\u0027, the assessment panel reserve the right to undertake further due diligence with the Preferred Supplier - \u0027stage 3\u0027\nStage 1 - Participation Stage:\nStep 1 -\tCompleteness and Compliance Checks\nSubmitted Tenders will initially be checked for compliance with the instructions provided in this document, including confirmation that the documents have been completed fully and correctly and have been signed as requested.  Failure to correctly complete and sign all the relevant documentation may result in your Tender being treated as non-compliant and the Tender may be eliminated from the process at this stage and not considered further.\nStep 2 - \tExcluded and Excludable Suppliers\nThe Council will confirm that neither the Supplier or any Connected Person(s), Associated Persons or proposed sub-contractors are listed on the Cabinet Office Debarment List. To the extent that any such entities are listed on the Debarment List, the Council will consider whether to exclude the Supplier from participating in the procurement process.\nStep 3 - \tConditions of Participation\nThe suitability of Suppliers will be assessed in accordance with the specified Conditions of Participation contained within the Procurement Specific Questionnaire. This will be marked purely on a pass or fail basis to ensure that the Supplier is able to meet the Council\u0027s minimum requirements. Tenderers who do not indicate that they meet the Council\u0027s minimum Conditions of Participation may be excluded from the process at this stage.\nHousing Management Specification Questionnaire\nIn addition to meeting the required minimum threshold in the Procurement Specific Questionnaire, the Provider must first pass the Landlords Housing Management Specification Questionnaire to tender for this business - stage 1.\nStep 4 - \tSupplier Notification\nSuppliers who were excluded on the basis of steps 1 - 3 will not continue in the procurement process. The Council may choose to notify Suppliers that they have been unsuccessful at this, or any, stage of the procurement process (but does not bind itself to do so).\nStage 2 - Tender Stage\nStep 1 - \tQuality, Price and Social Value Assessment\nAll submitted Tenders which have not been excluded during the previous steps will be assessed to identify the Most Advantageous Tender. The Council will determine the Most Advantageous Tender by applying the Award Criteria which is more fully described in these Tender Documents. The basis of the Council\u0027s Award Criteria will be based on 60% Quality, 30% Price and 10% Social Value.\nWhere a Tender does not achieve any of the minimum requirements for Award Criteria, as stated within these Tender documents, the Tenderer will be excluded from the assessment process.\nStep 2 - \tIdentification of Preferred Supplier\nThe final scores will be added together to produce a total score for each Tenderer which will determine ranking, and the Preferred Supplier will be identified. The Preferred Supplier will be the Supplier whose submission scored the highest at Stage 2 Step 1.\nStage 3 - Preferred Supplier - Additional Due Diligence\nStep 1 - \tPreferred Supplier Due Diligence (1)\nAs part of the due diligence process, the Supplier information provided on the Central Digital Platform and/ or responses to the Procurement Specific Questionnaire of the Preferred Supplier will be verified, and any required certification and evidence will be requested.\nStep 2 - Preferred Supplier Due Diligence (2)\nThe assessment panel reserve the right to undertake further due diligence with the Preferred Supplier in order to verify that their submission is compliant with the Service Specification."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-06-30T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Please note Known Risks have been assessed as part of this procurement and in accordance with the Procurement Act 2023, the Council reserves the right to modify this contract where such changes meet the criteria for permitted modifications under Section 74 and Schedule 8 of the Act. \nThis includes, but is not limited to:\nThe Council reserves the right to adapt to any changes in Legislation, including but not limited to The Supported Housing Regulatory Oversight Act 2023 - The Councils ability to adapt to any changes (future proofing).\nThe Council reserves the right to decrease/increase the value of the contract due to annual budget setting.\nThe Council reserves the right to revise the specification in  response to the factors outlined above.\nAny such modifications shall be undertaken in compliance with the permitted grounds set out in Section 74 and Schedule 8 of the Act, including but not limited to modifications arising from unforeseeable circumstances or the materialisation of a known risk.",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "All tender documents are available free of charge from YORtender at the following Website;\nhttps://uk.eu-supply.com\nThis competitive flexible procedure will be conducted in 3 Stages\nStage 1 Participation Stage\nProcurement Selection Questionnaire \u0026 Landlord\u0027s Housing Management Questionnaire  \nSubmission Deadline 13:00 2nd March 2026\nStage 2 Tender Stage\nCouncil Issues Tender documents\nSubmission Deadline 13:00 11th May 2026\nStage 3 Preferred Supplier Additional Due Diligence\nThe Council will undertake due diligence as described in the Invitation to tender on the preferred supplier.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-05-11T13:00:00+01:00"
    },
    "title": "Provision of supported accommodation for single homeless people, rough sleepers and people at risk of rough sleeping (Clare House)",
    "value": {
      "amount": 3664890,
      "amountGross": 4397976,
      "currency": "GBP"
    }
  }
}