Cleaning Contract

{
  "buyer": {
    "id": "GB-COH-10345317",
    "name": "RAY ACADEMY TRUST"
  },
  "date": "2026-02-03T14:12:28Z",
  "id": "009494-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-061577",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PLWV-3534-THRD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E17 5HU",
        "region": "UKI53",
        "streetAddress": "Roger Ascham Primary School"
      },
      "contactPoint": {
        "email": "finance@raymat.net",
        "name": "Sarah Smith",
        "telephone": "02085273157"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-10345317",
      "identifier": {
        "id": "10345317",
        "scheme": "GB-COH"
      },
      "name": "RAY ACADEMY TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-20T23:59:59Z"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "We require a new cleaning contract for Roger Ascham Primary School to include daily cleaning of following:\nContract Details \n\u25cf\tContract title: Provision of Cleaning Services \n\u25cf\tContract start date: 1st April 2026\n\u25cf\tInitial contract term: 12 months \n\u25cf\tType of contract: Services \nDescription of the Services \nThe successful bidder will be responsible for delivering a high-quality, reliable cleaning service, including but not limited to: \n\u25cf\tRoutine cleaning of offices, classrooms, shared spaces between classrooms, corridors/communal areas, washrooms, staffrooms/kitchens, meeting spaces and Infant/Junior halls/dining areas. \n\u25cf\tFloor care including vacuuming, mopping, half termly Infant/Junior Hall floor polishing and periodic deep cleaning. \n\u25cf\tWeekly wiping over window seals / door frames.\n\u25cf\tWaste and recycling collection and disposal from the school building. \n\u25cf\tSupply and management of cleaning materials and equipment. \n\u25cf\tPeriodic and ad-hoc deep cleaning services as required. \nA detailed cleaning specification, schedules, and performance standards will form part of the final contract. \nPremises Information \n\u25cf\tLocation(s): Roger Ascham Primary School, 1 Wigton Road, Walthamstow, London, E17 5HU  \n\u25cf\tType of premises: Educational  \n\u25cf\tApproximate size / occupancy: 16 classrooms, 2 sensory rooms, 1 art room, 1 library, 1 nursery/kitchen, 5 offices, 2 staffroom/kitchens, 2 meeting rooms and 2 hall/dining\n\u25cf\tCleaning hours: 0600 - 0800 Monday to Friday (term time only with ad-hoc additional deep cleans during the holidays)",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-11349",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-11349"
      },
      {
        "datePublished": "2026-02-03T14:12:28Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "009494-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/009494-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-28T23:59:59Z"
    },
    "id": "ocds-h6vhtk-061577",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Sewage, refuse, cleaning and environmental services",
            "id": "90000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Competitive pricing ensures value for money",
              "name": "Price of Delivery",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Effective management of cleaners by supplier results in high quality of work completed by all staff.\nFull team of staff at all times, with absences being covered.",
              "name": "Quality control",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2032-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract renewal for additional three years on completion of contract."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 65000,
          "amountGross": 78000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Please submit tenders to finance@raymat.net",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Tender Submission Requirements \nBidders must submit a tender response covering the following sections. \nSupplier Information \n\u25cf\tCompany name, registered address, and company registration number \n\u25cf\tContact details for the tender \n\u25cf\tDetails of relevant experience delivering comparable contracts \nService Delivery Methodology \n\u25cf\tProposed approach to service delivery \n\u25cf\tStaffing model, supervision, and management structure \n\u25cf\tRecruitment, vetting, induction, and training arrangements \n\u25cf\tBusiness continuity arrangements (including sickness and absence cover) \nQuality Assurance and Contract Management \n\u25cf\tQuality control procedures and performance monitoring \n\u25cf\tKey performance indicators (KPIs) and reporting \n\u25cf\tApproach to continuous improvement and customer feedback \nHealth, Safety and Compliance \n\u25cf\tHealth and Safety Policy \n\u25cf\tRisk assessment and COSHH arrangements \n\u25cf\tEvidence of compliance with relevant legislation \n\u25cf\tDetails of safeguarding procedures (where applicable) \n\u25cf\tInsurance certificates (minimum levels to be stated if required) \nEnvironmental and Social Value \n\u25cf\tEnvironmental management practices \n\u25cf\tUse of sustainable products and methods \n\u25cf\tWaste reduction and recycling measures \n\u25cf\tAny added social value benefits (e.g. local employment, apprenticeships) \nPricing and Commercials \n\u25cf\tFull pricing schedule and cost breakdown \n\u25cf\tConfirmation of what is included/excluded \n\u25cf\tPricing assumptions and inflationary arrangements (if any) \nReferences \n\u25cf A minimum of two references for comparable contracts delivered within the last 3 years.\nEvaluation Criteria \nTenders will be evaluated using the Most Economically Advantageous Tender (MEAT) approach, balancing quality and cost. \nThe Contracting Authority reserves the right to clarify tender submissions where necessary. Clarifications will not be used to change the substance of a tender. \nClarification Process \n\u25cf\tAll clarification questions must be submitted in writing to: ssmith@raymat.net  \n\u25cf\tDeadline for clarification questions: 28/02/2026 \n\u25cf\tResponses may be shared with all bidders to ensure transparency and equal treatment \nSubmission Instructions \n\u25cf\tSubmission deadline: 06/03/2026 \n\u25cf\tSubmission method: ssmith@raymat.net\n\u25cf\tFile format: PDF Document \nLate submissions will not be accepted.",
        "isOpenFrameworkScheme": true,
        "method": "withAndWithoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2032-03-31T23:59:59+01:00",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-03-06T23:59:59Z"
    },
    "title": "Cleaning Contract",
    "value": {
      "amount": 65000,
      "amountGross": 78000,
      "currency": "GBP"
    }
  }
}