Internal Cleaning Contract

{
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Office cleaning services",
              "id": "90919200",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-06884717",
          "name": "TOTAL CLEANING SOUTH LIMITED"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-PPON-PTNP-2638-VXPP",
    "name": "Broadstairs \u0026 St Peter\u0027s Town Council"
  },
  "contracts": [
    {
      "aboveThreshold": false,
      "awardID": "1",
      "dateSigned": "2026-01-27T00:00:00Z",
      "documents": [
        {
          "datePublished": "2026-02-02T14:16:33Z",
          "description": "Contract details notice on Find a Tender",
          "documentType": "contractNotice",
          "format": "text/html",
          "id": "009010-2026",
          "noticeType": "UK7",
          "url": "https://www.find-tender.service.gov.uk/Notice/009010-2026"
        }
      ],
      "hasRenewal": true,
      "id": "1",
      "period": {
        "endDate": "2029-03-31T23:59:59+01:00",
        "maxExtentDate": "2031-03-31T23:59:59+01:00",
        "startDate": "2026-02-01T00:00:00Z"
      },
      "renewal": {
        "description": "Extension only if agreed by Council"
      },
      "status": "active",
      "value": {
        "amount": 45000,
        "amountGross": 54000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2026-02-02T14:16:33Z",
  "id": "009010-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05da0d",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Broadstairs",
        "postalCode": "CT10 1JX",
        "region": "UKJ44",
        "streetAddress": "Broadstairs And St Peters Town Council, Pierremont Hall"
      },
      "contactPoint": {
        "email": "town.clerk@broadstairs.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTNP-2638-VXPP",
      "identifier": {
        "id": "PTNP-2638-VXPP",
        "scheme": "GB-PPON"
      },
      "name": "Broadstairs \u0026 St Peter\u0027s Town Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PYZV-7774-CWJM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Manston",
        "postalCode": "CT12 5FN",
        "region": "UKJ44",
        "streetAddress": "Unit 36, The Oaks, Manston Business Park"
      },
      "contactPoint": {
        "email": "info@totalcleaningsouth.co.uk"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-06884717",
      "identifier": {
        "id": "06884717",
        "scheme": "GB-COH"
      },
      "name": "TOTAL CLEANING SOUTH LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Broadstairs \u0026 St Peter\u0027s Town Council wishes to offer a three year contract (1st January 2026 to 31st December 2028) to a supplier who will provide the cleaning for Pierremont Hall, Broadstairs.\n\t1.\tThe Contract is for the internal cleaning of the communal areas, toilets, kitchens and bookable \tevent spaces, Pierremont Hall, Pierremont Avenue, Broadstairs, CT10 1JX. See plan at annex 1: \trelevant areas highlighted in pink.\n\t2. \tCleaning areas to include:\n\tGround Floor- Kitchen, communal hallway and staircase, Council Chamber, two unisex toilets \tand one accessible toilet.  \n\t\tFirst Floor- Hallway and stairs, kitchenette, ladies\u0027 toilets- three cubicles, men\u0027s toilets- one \tcubicle and one urinal, Mayors Parlour meeting room.\n\t\tSecond Floor- Hall, landing and one unisex toilet.\n\t\tMusic Room and one unisex toilet.\n\t3. \tCleaning schedule for areas as per annex 2.\n\t4. \tAll internal doors to have door wedges removed \u0026 doors to be closed after cleaning completed.\n\t5.\tA cleaning cupboard will be provided to the contractor. The contractor to provide their own \tcleaning solutions and equipment, including vacuum cleaner, cloths and mops etc. but hand soap \tand toilet rolls will be provided.\n\t6.\tParking is available during the period of cleaning. The times of daily cleaning can be flexible, but \tthe Council Chamber, downstairs kitchen and Mayor\u0027s Parlour meeting room and Music Room \tmust be cleaned before 10am each day. \n\t7.\tThe contractor shall be liable for and shall indemnify the Council against loss, liability, claim or \tproceedings in respect of any injury or damage whatsoever to any property real or personal in so \tfar as such injury or damage arises out of any negligence, omission or default of the Contractor, \ttheir employees or agents employed by them. A certificate of public liability insurance should be \tsubmitted with the tender bid.\n\t8. \tFollowing award, the successful Tenderer shall not sub-contract or sub-let all or any part of the \tcontract without the consent of the Council. The Successful Tenderer shall remain wholly \tresponsible for the contract.\n\t9. \tTenderers must ensure that all information provided within their tender submission is accurate. \tThe inclusion of information which is found to be false or misleading will result in the tender being \trejected. Furthermore, in the event that false or misleading information comes to light after the \taward of the contract, this may result in termination of the contract. \n\t10.\tThe Council is subject to the terms of the Freedom of Information Act 2000. Tenderers should be \taware that the information provided in the completed tender and contractual documents could be \tdisclosed in response to a request under the Freedom of Information Act. We will proceed on the \tbasis of disclosure unless an appropriate exemption applies. No information provided by \ttenderers will be accepted \"in confidence\" and the Council will accept no liability for loss as a \tresult of any information disclosed in response to a request under the Freedom of Information Act \n\t11. \tThe tenderer shall not unlawfully discriminate within the meaning and scope of the provisions of \tthe Race Relations (NI) Order 1997, Sex Discrimination (NI) Order 1976 (as amended), Fair \tEmployment and Treatment (NI) Order 1998 and the Disability Discrimination Act 1995 and shall \ttake all reasonable steps to ensure that all employees or agents of the tenderer employed in the \texecution of the contract do not unlawfully discriminate. \n\t12. \tThe Council requires that all organisations who submit tenders comply in full with the \trequirements of the Bribery Act 2010. \nCONTRACT TERMS\n1.\tAll cleaning must be cleaned to the satisfaction of the Town Clerk or a person nominated by \thim/her.\n2.\tPayment will be made via bank transfer within 14 days of receipt of a monthly invoice and in \taccordance with the contract.\n3.\tThe Contractor has a statutory duty to comply with the Health and Safety related \tlegislation as \tfollows:\n\t-Health and Safety at Work Order\n\t-The Management of Health and Safety at Work Regulations\n\t- Control of Substances Hazardous to Health.\n4.\tThe Contractor shall provide risk and method statements to the Town Council prior to the \tcommencement of works. \n5.\tThe Contractor must provide public liability insurance at a minimum of \u00a310 million prior to the \tcommencement of work.\n6.\tThe Council reserves the right to modify the specification relating to the works to be \tperformed by the selected contractor, subject to adequate notice being provided and subject to \tnegotiation of terms should any modification lead to a net increase or decrease in the extent of \tworks to be undertaken compared to the original specification.\t\n7.\tThe Contractor shall inform the Council within 3 days of any event likely to cause \tdelay in the \tprovision of the works to the agreed timetable. It is mandatory that adequate operatives are \tavailable to cover for sickness and annual leave.\n8.\tBroadstairs \u0026 St. Peter\u0027s Council reserves the right to terminate the Contract with the \tContractor should the Town Clerk not be satisfied with the performance of the Contractor.",
    "id": "ocds-h6vhtk-05da0d",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "complete",
    "title": "Internal Cleaning Contract"
  }
}