T1051 - Infrastructure as a Service Managed Service Provider

{
  "buyer": {
    "id": "GB-PPON-PJCQ-7542-WNZV",
    "name": "Northern Ireland Co-Ownership Housing Association Ltd"
  },
  "date": "2026-01-30T15:20:02Z",
  "id": "008564-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-06133c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 6GD",
        "region": "UKN06",
        "streetAddress": "Moneda House, 25-27 Wellington Place"
      },
      "contactPoint": {
        "email": "twatson@co-ownership.org",
        "name": "Trina Watson",
        "telephone": "+442890 445387"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.co-ownership.org"
      },
      "id": "GB-PPON-PJCQ-7542-WNZV",
      "identifier": {
        "id": "PJCQ-7542-WNZV",
        "scheme": "GB-PPON"
      },
      "name": "Northern Ireland Co-Ownership Housing Association Ltd",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "N1 7GU",
        "region": "UKI41",
        "streetAddress": "20-22 Wenlock Road"
      },
      "contactPoint": {
        "email": "mick.odonnell@exceeding.co.uk",
        "name": "Mick ODonnell",
        "telephone": "+442081245444"
      },
      "details": {
        "url": "http://www.exceeding.co.uk"
      },
      "id": "GB-COH-07706566",
      "identifier": {
        "id": "07706566",
        "scheme": "GB-COH"
      },
      "name": "eXceeding Ltd",
      "roleDetails": "Assistance with the drafting of documents and tender submission evaluation.",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-04-15T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Co-Ownership is committed to paying all undisputed invoices within 30 days with a valid Purchase Order number, a description and date of the work completed. "
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Co-Ownership is seeking to appoint a single Managed Service Provider (MSP) to deliver a fully managed Infrastructure-as-a-Service (IaaS) solution, including associated Backup-as-a-Service (BaaS), Disaster Recovery-as-a-Service (DRaaS), and ongoing managed services.\nThe successful Tenderer will be responsible for hosting, operating, securing, monitoring, and supporting Co-Ownership\u2019s core IT infrastructure on a 24x7x365 basis, acting as an extension of the internal ICT team.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-30T15:20:02Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "008564-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/008564-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-20T12:00:00+00:00"
    },
    "id": "T1051",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality Submission including Social Value",
              "name": "Method Statements",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Commercial Submission",
              "name": "Commercial Submission",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amountGross": 850000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement process is being conducted in according with the Procurement Act 2023 (PA23) using the Competitive Flexible Procedure. The objective of the process is to ensure a fair, transparent and competitive procurement that delivers value for money and compliance with all applicable legislative and regulatory requirements.\nUnder this process all interested Tenderers are invited to submit a tender in response to this Invitation to Tender (ITT). \nThe various stages of the process being followed are detailed below:\nTender Submission\nTenderers shall submit their full response via https://etendersni.gov.uk/epps/home.do by the deadline stated in the Procurement Timetable\nConditions of Participation \nOnce the tender deadline has passed, the Co-Ownership will undertake a review of the core supplier information (as defined in the Procurement Regulations 2024) held on the Central Digital Platform (the Tenderer to provide a sharing code or download of the PDF details as part of the tender response).\nA check on the compliance with the Conditions of Participation is conducted at this stage, conditions are available in Appendix 2. A Tenderer which does not satisfy the Conditions of Participation will not be invited to participate further this procurement exercise.\nEvaluation of Qualitative and Commercial \nDetails of evaluation criteria, weightings and process are provided in Section 6 of the ITT.\nClarifications\nCo-Ownership reserves the right to request clarifications to ensure a complete and accurate understanding of submissions received.\nClarifications will not be used to significantly change the requirement for the tender or introduce new award criteria.\nPost-Tender Clarifications\nTenderers may be invited to attend a Clarification Presentation. The purpose of this presentation is to allow Co-Ownership to seek clarification on elements of the Tender that may require further explanation in order to ensure accurate understanding of the Tenderer\u2019s submission.\nThe Clarification Presentation is not an opportunity for Tenderers to introduce new information, modify their bid, or address any matters not already included in their submitted Tender. No new award criteria will be introduced, and no additional scores will be awarded as a direct result of the presentation. The presentation will be used solely to validate and clarify the understanding of information already provided in the written Tender.\nParticipation in the Clarification Presentation is mandatory for those Tenderers invited, and failure to attend will result in disqualification from the tender process.\nPreferred Tenderer stage\nThe highest scoring Tenderer will be invited to engage in further discussions with the Co-Ownership as part of a preferred Tenderer stage. This stage will be used to finalise the draft Contract terms and conditions, in accordance with the limitations set out in the Act. It is expected that the following matters will be discussed as part of this stage, noting that Co-Ownership reserves the right to amend this list as required.\nClarification of contractual terms and schedules;\nConfirmation and refinement of deliverables, service levels, and implementation plan as already described in the Tenderer\u2019s submission;\nFinal alignment of legal and commercial terms, including allocation of risk, provided this does not introduce any material change to the submitted bid;\nRectification of minor errors or ambiguities in the draft contract documentation.\nNo changes will be permitted to the award criteria, nor will the preferred Tenderer be allowed to improve, revise, or supplement its bid in a manner that could affect the evaluation outcome. Any changes agreed as part of the preferred Tenderer discussions must not distort competition or breach the principles of equal treatment and transparency under the Procurement Act 2023.\nCo-Ownership reserves the right to discontinue discussions with the preferred Tenderer and approach the next-ranked Tenderer if finalised Contract terms and conditions cannot be reached within a reasonable timeframe.\nThis will end with Co-Ownership entering into the Contract with the preferred Tenderer and publication of a Contract Details Notice on the Central Digital Platform (within 30 days of the date on which the Contract is entered into). If the tender needs to be abandoned due to way to move forward with the preferred Tenderer and other tenders unsuitable, Co-Ownership reserves the right to not award a contract and will publish a procurement termination notice on the Central Digital Platform."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://etendersni.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2026-03-06T12:00:00+00:00"
    },
    "title": "T1051 - Infrastructure as a Service Managed Service Provider",
    "value": {
      "amountGross": 850000.0,
      "currency": "GBP"
    }
  }
}