Framework to provide Purchase to Pay & Education Supply Solutions

{
  "buyer": {
    "id": "GB-COH-08075785",
    "name": "THE WHITE HORSE FEDERATION"
  },
  "date": "2026-01-30T12:02:28Z",
  "id": "008398-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05f7d6",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PWMW-5952-GYJD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Swindon",
        "postalCode": "SN1 2LB",
        "region": "UKK14",
        "streetAddress": "The White Horse Federation"
      },
      "contactPoint": {
        "email": "tenders@twhf.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-08075785",
      "identifier": {
        "id": "08075785",
        "scheme": "GB-COH"
      },
      "name": "THE WHITE HORSE FEDERATION",
      "roles": [
        "buyer"
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    },
    {
      "additionalIdentifiers": [
        {
          "id": "PXYJ-6338-PQDD",
          "scheme": "GB-PPON"
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      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chester",
        "postalCode": "CH3 5UU",
        "region": "UKD63",
        "streetAddress": "Dee House"
      },
      "contactPoint": {
        "email": "tenders@twhf.org.uk"
      },
      "id": "GB-COH-08522031",
      "identifier": {
        "id": "08522031",
        "scheme": "GB-COH"
      },
      "name": "VALUE MATCH SERVICES LTD",
      "roleDetails": "Appointed procurement specialists on behalf of TWHF",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-13T23:59:59Z"
    },
    "description": "The White Horse Federation Trust (TWHF), supported by Value Match Services, is inviting tenders from suitably qualified suppliers to establish a framework that supports modern, compliant and value\u2011driven procurement across the education sector and wider public sector. The framework will enable schools, Multi\u2011Academy Trusts (MATs) and other eligible public sector bodies to access efficient digital buying solutions for everyday consumables, equipment and associated procurement processes.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Please refer to tender documents on the above link",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://cimple.uk/detail/504298"
      },
      {
        "datePublished": "2026-01-30T12:02:28Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "008398-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/008398-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-18T12:00:00Z"
    },
    "id": "VMREF0256",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          },
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Clothing, footwear, luggage articles and accessories",
            "id": "18000000",
            "scheme": "CPV"
          },
          {
            "description": "Leather and textile fabrics, plastic and rubber materials",
            "id": "19000000",
            "scheme": "CPV"
          },
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Chemical products",
            "id": "24000000",
            "scheme": "CPV"
          },
          {
            "description": "Office and computing machinery, equipment and supplies except furniture and software packages",
            "id": "30000000",
            "scheme": "CPV"
          },
          {
            "description": "Electrical machinery, apparatus, equipment and consumables; lighting",
            "id": "31000000",
            "scheme": "CPV"
          },
          {
            "description": "Medical equipments, pharmaceuticals and personal care products",
            "id": "33000000",
            "scheme": "CPV"
          },
          {
            "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories",
            "id": "37000000",
            "scheme": "CPV"
          },
          {
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products",
            "id": "39000000",
            "scheme": "CPV"
          },
          {
            "description": "Business transaction and personal business software package",
            "id": "48400000",
            "scheme": "CPV"
          },
          {
            "description": "Retail trade services",
            "id": "55900000",
            "scheme": "CPV"
          },
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This lot focuses on the delivery of a fully integrated Procure to Pay system that supports compliant requisitioning, approval workflows, purchase order creation, invoicing, budget control and audit requirements. The P2P solution must integrate with digital marketplaces (including via punch\u2011out and optionally punch\u2011in), as well as with commonly used finance systems within the education sector. The objective is to reduce administrative burden, strengthen financial governance, improve audit readiness and enable greater automation across the end\u2011to\u2011end purchasing lifecycle.",
        "id": "1",
        "status": "active",
        "title": "Procure2Pay",
        "value": {
          "amount": 10000000,
          "amountGross": 12000000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 15,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This lot covers the comprehensive delivery of Office and Education Supplies. The appointed Supplier must be capable of offering an extensive and diverse product range to support both everyday office operations and the varied needs of educational environments. This includes, but is not limited to, general stationery items, cleaning and hygiene products, classroom workbooks, art and craft resources, specialist SEN (Special Educational Needs) materials, and a wise assortment of additional sector specific products. The primary objective of this lot is to establish a single, reliable supplier able to consistently meet the full breadth of sector requirements. By consolidating purchasing through one provider, the sector aims to achieve greater efficiencies, streamline procurement processes, and ensure the consistent availability of high quality, dependable products suitable for offices, schools and other educational settings.",
        "id": "2",
        "status": "active",
        "title": "Office and Education Supplies",
        "value": {
          "amount": 90000000,
          "amountGross": 108000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "0.9% volume rebate applicable on all invoices under the framework - refer to ITT document.",
        "id": "ocds-h6vhtk-05f7d6",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.009
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://cimple.uk/detail/504298",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Please refer to Appendix B in the tender documents",
        "description": "Refer to ITT document.",
        "method": "withAndWithoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2026-02-27T12:00:00Z"
    },
    "title": "Framework to provide Purchase to Pay \u0026 Education Supply Solutions",
    "value": {
      "amount": 100000000,
      "amountGross": 120000000,
      "currency": "GBP"
    }
  }
}