T26-024BUS Event Management Support Tender - Restricted List

{
  "buyer": {
    "id": "GB-PPON-PGJQ-8275-HLMG",
    "name": "Derry City and Strabane District Council"
  },
  "date": "2026-01-28T14:44:18Z",
  "id": "007657-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-061109",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derry",
        "postalCode": "BT48 7NN",
        "region": "UKN0A",
        "streetAddress": "98 Strand Road"
      },
      "contactPoint": {
        "email": "tenders@derrystrabane.com",
        "telephone": "71253253"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.derrystrabane.com"
      },
      "id": "GB-PPON-PGJQ-8275-HLMG",
      "identifier": {
        "id": "PGJQ-8275-HLMG",
        "scheme": "GB-PPON"
      },
      "name": "Derry City and Strabane District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Derry City and Strabane District Council invite Expressions of Interest from suitably qualified and competent organisations to be included on a Restricted List for the provision of Event Planning, Management, Delivery and Health and Safety Support Services. The appointed suppliers will support the Council\u2019s Festival and Events Team in the safe, effective and legally compliant planning and delivery of Council-led events taking place between April 2026 and March 2029. Organisations successfully appointed to the Restricted List will be invited to tender on a call off, event-by-event basis for the provision of services under Lot 1, Lot 2, or both, as and when required, in accordance with Council requirements. Your submission must be submitted via etendersNI, via this CFT. No other method of submissions will be accepted. Please refer to the CfT documents for further detail.",
    "documents": [
      {
        "datePublished": "2026-01-28T14:44:18Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "007657-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/007657-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-13T12:00:00+00:00"
    },
    "id": "T26-024BUS Event Management Support Tender - Restricted List",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Sports-event promotion services",
            "id": "92621000",
            "scheme": "CPV"
          },
          {
            "description": "Sports-event organisation services",
            "id": "92622000",
            "scheme": "CPV"
          },
          {
            "description": "Health and safety services",
            "id": "71317200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN0A"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Cultural event organisation services",
            "id": "79952100",
            "scheme": "CPV"
          },
          {
            "description": "Sports-event promotion services",
            "id": "92621000",
            "scheme": "CPV"
          },
          {
            "description": "Sports-event organisation services",
            "id": "92622000",
            "scheme": "CPV"
          },
          {
            "description": "Health and safety services",
            "id": "71317200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN0A"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Please refer to the CfT documents for further detail"
        },
        "contractPeriod": {
          "endDate": "2029-03-30T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The successful supplier(s) under Lot 1 will provide event planning, production and operational delivery services, which may include:\n\u2022\tEvent planning, scheduling and coordination\n\u2022\tProduction management\n\u2022\tSite and/or zone management\n\u2022\tStage management\n\u2022\tArtist liaison\n\u2022\tProgramme support\n\u2022\tCrew provision\n\u2022\tGeneral event management and operational support",
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the CfT documents for further detail"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Event Management and Delivery",
        "value": {
          "amountGross": 60000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "Please refer to the CfT documents for further detail"
        },
        "contractPeriod": {
          "endDate": "2029-03-30T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The successful supplier(s) under Lot 2 will provide independent and competent Health and Safety support services, which may include:\n\u2022\tDevelopment and review of event-specific risk assessments and method statements, proportionate to event scale and risk\n\u2022\tContribution to Event Management Plans (EMP), including safety, welfare and operational elements\n\u2022\tOn-site Health and Safety monitoring, inspections and compliance checks during build, live event and de-rig phases\n\u2022\tLiaison with Council officers and relevant stakeholders on Health and Safety matters\n\u2022\tSupport with incident management, near-miss reporting and post-event debriefs\n\u2022\tAdvice on crowd safety, welfare provision, contractor management and safe systems of work",
        "id": "2",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the CfT documents for further detail"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Event Health and Safety Support (Purple Guide\u2013Aligned)",
        "value": {
          "amountGross": 15000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "www.etendersni.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-27T12:00:00+00:00"
    },
    "title": "T26-024BUS Event Management Support Tender - Restricted List",
    "value": {
      "amountGross": 75000,
      "currency": "GBP"
    }
  }
}