Sir Thomas Fremantle School - Catering Tender

{
  "buyer": {
    "id": "GB-PPON-PQHY-4322-YGBT",
    "name": "Sir Thomas Fremantle School"
  },
  "date": "2026-01-28T12:05:22Z",
  "id": "007537-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0610c2",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Buckinghamshire",
        "postalCode": "MK18 3GH",
        "region": "UKJ13",
        "streetAddress": "George Pass Avenue, Winslow"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQHY-4322-YGBT",
      "identifier": {
        "id": "PQHY-4322-YGBT",
        "scheme": "GB-PPON"
      },
      "name": "Sir Thomas Fremantle School",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "+44 1252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-22T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "STFS is a welcoming and caring school with a strong sense of community and ambition. We pride ourselves on delivering an exceptional experience for our students, combining high standards of academic rigour with outstanding pastoral care. Our vibrant school environment is built on respect, aspiration, and a commitment to excellence.\nStudents at STFS benefit from highly qualified and dedicated staff who create a positive and engaging atmosphere for learning. We foster strong relationships and ensure every student feels valued and motivated to succeed. Our facilities and resources support a dynamic school life, with a wide range of activities and events that bring our community together. We are on track to reach full capacity in the 2026\u201327 school year, reflecting our growing reputation and demand. We are committed to providing an environment where learners thrive and teachers inspire.\nFurther information regarding the School can be obtained here: https://www.sirthomasfremantle.org/\nTender information:\nThe successful tenderer will be required to provide excellent catering services to Sir Thomas Fremantle School, which has 683 pupils and 102 teaching and support staff. \nThe contract term being tendered is for three years, 1st Sept 2026 \u2013 31st August 2029. There is an option for a further extension period for up to two additional years to 31st August 2031.\nThe contract offers an excellent opportunity to review and propose enhancements to the current catering services at the School. This includes but is not limited to; breakfast, morning break, lunchtime over the academic year, plus hospitality services upon request.\nThe school is keen to secure a high quality catering service including fresh locally sourced ingredients prepared on site, with a menu design that is flexible to suit the requirements of the school\u2019s specific students. The school is proud of its \u2018family ethos\u2019 and expects both a tightly managed service and a management style delivered by the successful contractor that supports, encourages and develops the catering staff. \nThe school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure \u2018best value\u2019 from this contract and to deliver \u2018best value\u2019 to its students. Innovative and creative ideas as to how the services can be developed and value added, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. \nCompetitive Flexible Procedure \nThis procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality.\nValue of contract:\nThe annual value of the current contract is \u00a3205,842 (the total sales including fsm, in the last contract year) \nTherefore the value of this contract is \u00a31,029,210 (above total x 5 as this contract is for a maximum of 5 years)  \nThe contract shall be a guaranteed performance contract with any hospitality requirements billed separately.\nThe tender process will be run under a two stage Competitive Flexible procedure. \nAdditional requirements and information:\n\u2022The school has a minimum requirement for a contractor\u2019s employers\u0027 liability and public liability insurances of \u00a35 million \n\u2022The minimum annual turnover that your company must have achieved to be considered for this opportunity is \u00a31 million\n\u2022There are not incumbent catering staff currently within the Local Government Pension Scheme \n\u2022The catering services are currently contracted to Aspens\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Buckinghamshire:-School-catering-services./E58F92RKUW\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/E58F92RKUW",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2026-01-28T12:05:22Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "007537-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/007537-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-03-06T12:00:00+00:00"
    },
    "expressionOfInterestDeadline": "2026-03-06T12:00:00+00:00",
    "id": "ocds-h6vhtk-0610c2",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School catering services",
            "id": "55524000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ1"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2031-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option for a further extension period for up to two additional years to 31st August 2031."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 1029210.0,
          "amountGross": 1235052.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will be run under the Competitive Flexible Procedure. This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ). Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2. Any selection of tenderers will be based solely on the criteria set out for the procurement and a minimum score of 60% must be achieved. \nSelected tenderers will then be invited to stage 2, the Invitation To Tender (ITT). Here, the evaluation of tender response will be set as 35% price and 65% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/E58F92RKUW",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Sir Thomas Fremantle School - Catering Tender",
    "value": {
      "amount": 1029210.0,
      "amountGross": 1235052.0,
      "currency": "GBP"
    }
  }
}