HR Information System

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2031-06-29T23:59:59+01:00",
        "startDate": "2026-06-30T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2026-01-27T10:28:20Z",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "006967-2026",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/006967-2026"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Personnel and payroll services",
              "id": "79631000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2026-04-01T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
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      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01852206",
          "name": "MHR INTERNATIONAL UK LIMITED"
        }
      ],
      "title": "HR Information System",
      "value": {
        "amount": 316666,
        "amountGross": 380000,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PHRL-5691-LLXM",
    "name": "Imperial War Museum"
  },
  "date": "2026-01-27T10:28:20Z",
  "id": "006967-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060f5c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SE1 6HZ",
        "region": "UKI44",
        "streetAddress": "Lambeth Road"
      },
      "contactPoint": {
        "email": "oclifford@iwm.org.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHRL-5691-LLXM",
      "identifier": {
        "id": "PHRL-5691-LLXM",
        "scheme": "GB-PPON"
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      "name": "Imperial War Museum",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PLVH-3271-VZNN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG11 6JS",
        "region": "UKF16",
        "streetAddress": "MHR Campus, Mere Way"
      },
      "contactPoint": {
        "email": "bidteam@mhrglobal.com"
      },
      "details": {
        "scale": "large",
        "url": "https://mhrglobal.com/uk/en",
        "vcse": false
      },
      "id": "GB-COH-01852206",
      "identifier": {
        "id": "01852206",
        "scheme": "GB-COH"
      },
      "name": "MHR INTERNATIONAL UK LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "A robust and comprehensive HRIS solution that ensures our required regulatory compliance is vital. The solution must match the functionality of the existing iTrent system in the areas of employee data and record management, onboarding, learning and development modules, compensation in line with UK legislation, terms and conditions of each employee\u0027s contract, attendance and absence. Employee and manager self-service functionality alongside comprehensive HR reporting to support effective ways of working and strategic decision making is a key requirement.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-060f5c",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The cost of implementing a new solution is significant (between \u00a380k-\u00a3320k depending on system). In addition, there would be no disruption, as a new software solution would require significant resources to migrate data, familiarise workforce with the new solution and redesign key processes. This disruption would come at a time when IWM implements other significant transformation programmes, and therefore opting to enter into a contract with the same supplier offering the current solution provides significant mitigations to manage the disruption, reduce expenditure and avoid potential delays to our key corporate priorities. The current system also meets all of the criteria and specification required from a software and service perspective, and that management processes that are currently navigated and completed using iTrent functionality will not require redesigning and re-learning.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "HR Information System"
  }
}