SEND Specific Fun and Food Programme for Children in Receipt of Benefits-related Free School Meals (Easter 2026)

{
  "buyer": {
    "id": "GB-PPON-PMPB-8772-VYWM",
    "name": "Durham County Council"
  },
  "date": "2026-01-23T09:48:10Z",
  "id": "006040-2026",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-060cf6",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Durham",
        "postalCode": "DH1 5WB",
        "region": "UKC14",
        "streetAddress": "Corten House, Dunholme Close"
      },
      "contactPoint": {
        "email": "corporate.procurement@durham.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.durham.gov.uk/"
      },
      "id": "GB-PPON-PMPB-8772-VYWM",
      "identifier": {
        "id": "PMPB-8772-VYWM",
        "scheme": "GB-PPON"
      },
      "name": "Durham County Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "The Council wishes to seek multiple Providers to deliver the Fun and Food programme to Children with SEND in Receipt of Benefits-related Free School Meals within the boundaries of County Durham. \nThis project utilises Department for Education (DfE) funding which is for school aged children in receipt of benefits related free school meals.\nAll providers must meet DfE framework of standards as below:\n\u2022 Food Provision\n\u2022 Enrichment Activities\n\u2022 Physical Activities\n\u2022 Increasing Awareness of Healthy Eating, healthy lifestyles, and positive behaviours\n\u2022 Signposting and referrals and supporting families\n\u2022 Safeguarding\n\u2022 Policies and Procedures\nPlease note - sessions do not need to be exclusively for children in receipt benefits-related Free School Meals, alternative funding may be sourced by the organisation to fund children ineligible for DfE funding i.e parents/carers may be charged for sessions by the activity organisation.",
    "documents": [
      {
        "description": "Tender documents can be accessed free of charge at www.open-uk.org",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.open-uk.org"
      },
      {
        "datePublished": "2026-01-23T09:48:10Z",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "006040-2026",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/006040-2026"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2026-02-13T10:00:00Z"
    },
    "id": "003223",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Education and training services",
            "id": "80000000",
            "scheme": "CPV"
          },
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC14"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "There is Essential Pass Fail criteria.\nBidders are also required to complete the \u0027Easter Proposal\u0027 excel form to present a holistic view of your offer so the Council can assess your proposal which should address how you will meet the national standards as set out below against the requirements of the contract, including the indicative participant numbers, variety of proposed activities and geographic factors.\nThe Council reserves the right to undertake the following: \n\u2022 Not award if Evaluators feel the proposal does not meet need;\n\u2022 Not award if Evaluators feel the proposal does not achieve value for money\n\u2022 Not award if Evaluators feel the demographic within the geographical area is not of deprivation i.e. the % of Children with SEND in Receipt of Benefits-related Free School Meals is not sufficient to achieve proposed number of participants\n\u2022 Apply tiebreak should there be a duplication of the same/similar activities in a given geographical area;\n\u2022 Approach bidders to reduce/increase participant numbers based on Evaluators professional judgement and knowledge of delivery in the geographical area; \n\u2022 Approach bidders to reduce/increase hours of delivery based on Evaluators professional judgement;\n\u2022\tApproach bidders to deliver in another geographical area, based on Evaluators professional judgement and knowledge of gaps in delivery for geographical areas;\nEvaluators will use their professional judgement using the stated scoring to assess your proposal and how this will meet the requirements of the contract (healthy meal, enriching activities, physical activity and nutritional education) and achieves value for money. The evaluation criteria will be applied to the proposal(s) received.\nThe Council will consider in combination the following factors to determine the most appropriate provision (this is not an exhaustive list): \t\no\tService delivery location and/or \no\tValue for money and/or \no\tEnriching activities and/or \no\tHealthy meal provision and/or  \no\tNumber of places available and/or \no\tEngaging with those children with SEND who are in receipt of benefit related Free School Meals \no\tProfessional Judgement of the Evaluation Panel"
        },
        "contractPeriod": {
          "endDate": "2026-04-17T23:59:59+01:00",
          "startDate": "2026-04-07T00:00:00+01:00"
        },
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Successful Providers\u0027 contracts, as delivered under the Easter 2026 holiday provision, may be extended/varied to cover delivery in the Summer and or Christmas school holiday period. At the sole discretion of the Council, providers will be identified and approached for Summer and or Christmas delivery, this is likely to be dependent on successful achievement from Easter 2026 delivery under this contract and Commissioners professional judgement.\nIf Successful Providers meet the threshold that the Commissioner deems as successful delivery, they will be emailed a proposal form for completion for the next school holiday period. The same evaluation criteria will be applied to the subsequent proposals.\nThere is also a possibility that DCC may acquire funding from different sources that may be used for main school holidays, half term holidays or funding for participants to attend that are not in receipt of Benefits-related Free School Meals. Where this is the case successful providers will be updated regarding the scope of delivery.\nFurther details of the requirements are set out in Document 3A Specification."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 250000,
          "amountGross": 250000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "www.open-uk.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2026-02-20T10:00:00Z"
    },
    "title": "SEND Specific Fun and Food Programme for Children in Receipt of Benefits-related Free School Meals (Easter 2026)",
    "value": {
      "amount": 250000,
      "amountGross": 250000,
      "currency": "GBP"
    }
  }
}